## **Trustees’ Annual Report for the period** **From 01/01/2020 Period start date To 31/12/2020 Period end date Charity name: ARCHBISHOP TENISON’S SCHOOL (CROYDON) DEVELOPMENT TRUST** **Charity registration number: 282496** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To raise and to hold sums of money or other
assets so as to advance the education of
pupils at Archbishop Tenison’s School
Croydon.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Improved facilities for education at the
School is the public benefit that the
Development Trust provides.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In forming its objectives the Trustees have
given due regard to the Charities
Commission published Guidance on public
benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As usual the Development Trust has
covered the full cost of the School’s required
contribution to the Southwark Diocesan
Maintenance Fund (£13618).
The annual sum requested currently
accounts for about 50% of the current
normal regular income of the Charity. There
continue to be significant maintenance
requirements, given the age of the buildings.
During 2020 the sports hall project was
declared finished. At the end of 2019 the
amount of £38,000 was still outstanding from
the loan made to the Trust by the School
Foundation. In order to complete repayment
of the loan the Trust made 3 payments to the
School on behalf of the Foundation. These
payments were considered as loan
repayments by the Foundation.
The first payment was a grant to the School
of £5000 for efforts to raise the profile of the
School in the eyes of potential new students
in years 7 and 12.
The second and third payments, £18300 and
£14700, were both for computers.
The total payments of £38000 meant that the
repayment of the £100000 loan was
completed.
A letter dated December 23, 2020 has been
received from the Foundation confirming
completion of repayment.
An additional grant of £4500 was made
towards new computers, and a payment of
£3500 was made to the School’s building
consultant who prepares plans and bids for
maintenance and capital expenditure on
buildings.
All these matters improve the facilities
available for the education of all pupils
attending Archbishop Tenison’s School
Croydon.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The investment in computers has been vital
to the running of the school through the
challenges of the COVID19 pandemic.
Various modifications to the buildings have
been made to facilitate further increase in
pupil numbers as well as updating numerous| |---|---|---| |||facilities available to all students, particularly
toilets and changing rooms.
Completion of the sports hall and repayment
of the loan are big achievements for the
Trust.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Regular voluntary donations made by
parents and carers have held up well despite
the pandemic.
Reclaiming of gift aid continues to be
quarterly and up to date, within a few weeks
of end of quarter.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trust’s cash funds have decreased
during the year by £30500, leaving £41700
available. This decrease is due to the sums
paid to complete repayment of the £100000
loan.
Regular income and expenditure continue to
be roughly in balance, with a suitable
reserve retained.
The trust continues to retain the COIF fund,
containing~£16000, held as assets.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity seeks to build up some reserves
to allow it to support more significant
projects, particularly where provision of
Development Trust funds will be needed by
the School to meet the contribution (normally
10%) to significant capital projects expected
by the Diocese.
Reserves can also be used to make grants
for small scale items of equipment etc.| |Amount of reserves held|Para 1.22|£41700 in the main accounts and £16000 in
the CCLA charities investment fund.| |Reasons for holding zero
reserves|Para 1.22|The Charity holds reserves.| |Details of fund materially in
deficit|Para 1.24|After completion of repayment of the
£100000 loan the trust no longer has
material deficit.
The Charity has the following liabilities as at
31/12/20:-
•
Diocesan Maintenance Fund
Payment for 2020 - £16000.
•
Contribution to 2020 capital building
works - expected to be ~£11000
To offset these liabilities the Trust has total
reserves and assets of £57800.
At the year end the only outstanding Gift Aid
claim with HMRC is for the quarter October
to December 2020, which is expected to
raise circa £1000, which sum is in addition to
the reserves and assets sum referred to
above.
Additionally, normal fund raising from
parental giving in 2021 can be expected to
raise circa £25,000.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trustees believe that, based upon the
statements set out above, as at 31/12/2020
the Charity is in a position to continue as a
going concern.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal income of the Development
Trust remains regular giving by parents of
pupils at the School, together with
occasional donations from past pupils and
other supporters of the School. Parents are
encouraged to gift aid their giving where
possible such that a tax claim can be made
to HMRC, and this has created a welcome
addition to the income of the charity.
However the level of normal income that is
gift aided has continued to reduce, albeit not
by very much in the last year.
Occasionally money is received from match
funding by an employer in regard to a
parental donation by one of their employees.
A small amount of money is also raised from
fund raising events.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Monies not immediately needed are invested
in a Base Rate Tracker account, together
with the sum invested in the CCLA
Investment Fund.| |A description of the principal
risks facing the charity|Para 1.46|The reduction of voluntary parental
contributions, and the slight further reduction
in gift aid giving, together with the cuts in the
general school budgets from the local
authority, leads to a greater demand on the
Charity’s funds to support school projects,
and this from a generally diminishing level of
normal regular giving per pupil.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
assets:||All assets are cash at the Bank, except a
sum of ~£16000 held in the CIOF Charity
Investment Fund| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are normally parents of present
and former pupils, and are normally selected
as a result of consultation with the
Governors of the School and the School’s
Parents Association. Three Trustees are
nominees of the Governors of Archbishop
Tenison’s Foundation and two of the
Committee of Archbishop Tenison’s Parents
Association.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees conducts its business mainly
through formal minuted meetings. It met
formally on 4 occasions during the year.
David Smith retired from the trust and moved
out of the area midyear.
Richard Parrish no longer wishes to continue
as a trustee from midyear.
Tanya White was appointed trustee in
August.
Further recruitment efforts are underway for
at least one and possibly two more trustees.| |Relationship with any related
parties|Para 1.51|Whilst the Development Trust is a wholly
independent body managed and controlled
by its 5 Trustees (three of whom are
appointed by the Governors of the School), it
nevertheless works with other bodies
connected with governance and funding of
Archbishop Tenison’s School Croydon.
These are the Governing Body (the
Governors of the School) together with the
School Foundation (controlled by the
Foundation Governors), and which holds
some relatively limited financial assets on
behalf of the School. The school governing
body has three types of Governors, those
appointed by the Foundation (Foundation
Governors), those by the Diocese and those
by the Local Education Authority.| Some trustees are also donors to the trust, giving a total of £540 in the year. The trustees do not use their contributions for any influence and in any case the amount given in 2020 is not material to the trust income and expenditure. Other ## **Reference and Administrative details** |Charity name|**ARCHBISHOP TENISON’S SCHOOL (CROYDON) DEVELOPMENT**
**TRUST**| |---|---| |Other name the charity uses|| |Registered charity number|282496| |Charity’s principal address|Archbishop Tenison’s C E High School Croydon, Selborne
Road, Croydon CRO 5JQ| ||| ## **Names of the charity trustees who manage the charity** |1
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**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Marie Winter|Chair||Governors of the School| ||Simon Smith|||Governors of the School| ||Trevor Hill|Treasurer||School Parents Association| ||Tanya White||1/8/20-31/12/20|School Parents Association| ||Richard Parrish||1/1/20 – 31/7/20|Governors of the School| ||David Smith|Secretary|1/1/20 – 31/7/20|School Parents Association| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** There are no corporate Trustees Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |The Trust holds no property||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets No funds are held as custodian Trustees on behalf of others held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** There are no advisors ## **Name of chief executive or names of senior staff members (Optional information)** The Charity has no staff. The Charity pays for no financial, secretarial or other support, and all such activities are undertaken by either the Trustees or parents or friends of the School on a voluntary basis. ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name{s) Position (eg Secretary, Chair, etc) Marie Winter Simon Smith Chair Trustee Date 13 SEP TGIL4. zazi ## **adventus accounting solutions** Supporting Charitable Organisations 14 September 2021 **Independent Examiner’s report to the Trustees of The Archbishop Tenison's School Development Trust, Charity commission number 282496** I report on the accounts for the year ended 31 December 2020 which were set out on the documents provided to me. ## **Respective responsibilities of the Trustees and Independent Examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to - Examine the accounts under section 145 of the 2011 Act; - Follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and - State whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website ## **Independent Examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act; or - to prepare accounts which accord with these accounting records have not been - met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Yours sincerely Martyn Burt B.Sc.(Hons), ACMA, CGMA adventus accounting solutions Ashby Acres Chapel Lane Ashby-cum-Fenby Grimsby DN37 0QT e-mail: martyn.burt@btinternet.com or adventusaccounting@btinternet.com Telephone: 07523 6229679 adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website ## **For Future Trustee Consideration (this does not form part of the formal report)** Trustee meeting minutes and financial reporting – I noted that there was only minimal reference to financial matters on the trustee minutes; usually just a comment from Mike on how much was in the bank and any significant changes, new givers, others dropping off. I would have expected to see a better financial section outlining what the receipts/income was for the period, how it compared to the budget, and the same for payments/expenditure. Indeed, is there a budget that is used to measure how the finances are going? How do the trustees know if the position is better or worse than expected? Trustee meetings – safeguarding. As most of the activities relate to relationships and contact with children and other people, should there be a regular report on meeting agendas about safeguarding? Any issues that have been encountered etc. In the current climate you need to ensure you are doing all you can to prevent any issues arising or being overlooked. Risk assessment – are regular risk assessments taken, especially for new activities undertaken? Production of invoices – I noted that payments from schools for pantos did not agree with the invoices. Why? Were the amounts material? Ideally all invoices should agree with payments. Production of trustees annual report (TAR) – this has been left far too late. Ideally if the yearend is 31 August, the TAR and IE review could be completed by Christmas! The TAR – although it gives a brief review of the year, it doesn’t include the items a suggested TAR should include. If you look at the layout as set out last year, you can see what should be included. I attach last year’s TAR for comparison purposes, but the standard layout would include the following: Reference and Administrative Information (charity name and contact address) Trustee details (everyone who has served in the year) Structure, Governance and Management (trust deed, appointment of trustees, governance issues) Objectives and Activities (what you do and how you do it) Review of activities and achievements (what you did in the year – annual review) Financial Review (summary of financial activities in the year – how much received, how much spent etc) Reserves policy (what is your policy for reserves and how do the year end figures match up to this) Plans for future periods (what you hope to do in the future) In the current climate it would also be good to refer to the impact of COVID on the charity, and how you plan to overcome it. ## Martyn Burt adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website