REGISTERED CHARITY NUMBER. 282399 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL sfATEMENTS FOR THE YEAR ENDED 5TH APRIL 2024 FOR FAMILY INFORMATION GROUP Clemence Hoar Cummlngs Chartered Accountants Rlverside House 1-5 Como Street Romford Essex RM7 7DN
FAMILY INFORMATION GROUP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2024 Page Report of tha Trustees Ind¢pendent Examlner's Report Statement of Flnanclal Actlvltles Balance Sheet Notés to tha Fittattcial StateMÈAts 7 to 12 Detailed Statement of Financial Activities 13
FAMILY INFORMATION GROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2024 The trustees present their report wlth the flnanclal statements of the charlly for the year ended 5th April 2024. The trustees have Bdopted the provlsions of Accountlng and Reportlng by Charltles.. statement of Recommended Practite 3pplicable to chèrltÈes prepèrlnu thelr accounts In accordance wlth the Financial Reportlng Standard applicable in the UK and Republic of Ireland (FRS 1021 {effectlve I January 20191. OBJECTIVES AND ACTIVLTIES Objectives and alm$ The objectives of the charity are to promote 'the relief of chlldren suffer1g froFn any disability or learning dlfficulty {as deflned by the Educatlon Act 1981) and where appropriate the relief of financial hardship of the parent or legal guardlan (such expressions shall mean or include thè parent(sl or the legal guardlan(sl that glve comfort to a chlld In thelr famlly homel of such children and In particular but wlthout prejudlce to generallty of the foregolng,. The strategies employed to achieve the charity's obje¢tlves are to.. 11 provlde, cause to be provlded or a5slst In providlng faclllties for the treatment, education, training and welfare of the beneflclarles,. 21 make grants or donations to or for the benefit of the berEeftcÉaries, thelr parentlsl or legal guardlan{sl who are in needy circumstanTrs; 31 provlde equSpment and apparatus for the benefiaaries. The trustees have not adopted any fresh pollcy documents dLtrlng the year. The charity's two major areas of activity are its Playgroup and Playscheme, when decldlng upon the actlvltles that wlll be carrled out the trustees have taken full regard of the Charity Commlssion's ouldènce on public benefit. Slgnlficant activities Playgroup The Local Authorlty o)ntinued fundlng during thls tlme enabllng us to meet OLtr overt)eads. Some chlldren who attend have additional needs or disabilities. Places are funded either by 2, 3 and 4 Year old EEE funding, some private fees paid by parents and some children with additional needs are supported through addltlonal Local Authority funding. Playstheme FIG has been running successfully during all school holidays - February, Aprll, May, August and October. ACHIEVEMENT AND PERFORMANCE Chavitable actlvities 50 childrefi per term tteded FIG Playgroup whlch Is always well attended and parent feedback Is always positive. We work closely with parents I carers to ensure all chlldren, needs are met adeouately. Chlldren attendlng FIG Playgroup include both mainstream children and those with special needs. 176 chlldren are now on our books for FIG Playschemes. Numbers we a able to provlde for durlng each holiday depend on the amount of funding Havering give us. The Family Information Group expresses thelr thanks to the followlng for provldlng us wlth support and funding during thls financial year-. HAF Llttle Lives Essex Communlty Foundatlon Civil Roots Essex Youth Trust Page I
FAMILY INFORMATION GROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2024 FINANCIAL REVIEW Principal funding 50ur¢es The financial results for the year are set out in the attached account5. They show a surplus of £38.698 for the ycar, compared with the deficlt of £3,062 for the yoar ended 5 April 2023. Tho total rosorvcs at 5 April 2024 were £44,183 compared with £5,485 at 5 April 2023. Total expendlture durlng the year was £347,473 compared wlth total expenditure of £358,789 during the year ended 5 Aprll 2023. Reservés policy The Trustees operate a pollcy on reserves and consider that it is stlll appropriate. Family Jnformation Group are to malntaln reserves equal to cover 3 months runnlng costs, whlch may be necessary If the charlty has a shortfall In funding. This pollcy amounts to the char6ty maintalnlng approxlmately £45,000 of fvee reserves. Current reserves have fallen to £46,988 and FIG Is concerned about thls. We are therefore continuing to seek further additional core fundlng from external funde. Should the charlty's fundlng stream cease, the constltution in pla states that 'lf, upon the winding up or dlssolutlon of the F.l.G. there iemalns, after the settling of all Its debt ènd Ilèbllltles, any property whatsoever, thig shall not be paid to or digtrlbuted among the members of the F.l.G. but shall be glven or transferred to a charltable organlsatlon wlth slmllar objects,. FUTURE PLANS Playgroup FIG continues to provlde the 30 hours free Govemment funded chlldcare to famllles and the uptake on this by parents has been very positive to date and future demand is apparent. We wlll be lookSng for further funding opportunities to enable us to continue with providing additional projects at FIG. Playscheme FIG'S Playschemes contlnue to be In hSgh demand from parents and we antlcipate that we will be required to contlnue to provlde these for as many school holidays as possible. The fundamental plan is to maintain both the Playgroup and Playschetne provisÈon5 for the foreseeable future and build upon their success. FIG will seek additional funding Èn order to do thls and contlnue t Implement our cost savlllg strategies to ensure that expendlture remalns low whllst malntalnlng the hlgh standards of care that we provide. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document Family Information Group Is an unlncorporated charity governed by its constitution dated 4 Aprll 1981 and amended to allow for current governance arrangement on 20 October 1992. It was registered as a charity wlth the Charity Commlsslon on 12 May 1981. Anyone over the age of 18 wishing to advance the objectives of Famlly Informatlon Group can become a member of the charlty. Recrultment and tralnlng of trustees Regular Management Committee meeting5 are held. whlch users of the charity are invited to attend. It Is at these meetings that new Trustees are recrulted, If there Is an interest. Elections take place at the Management Committee meetings and for a new trustee to be officially recruited, they must be nomlnated by one member and then seconded by another. Organisational Famlly Tnformation Group officers and Management Committee met regularly dtjring the year to govern the activities of the charity. A Chief OffIr (known as the Chlef Executlve offlr) is employed to manage the daily operation of the charity and addltlonal personnel are recrulted on the approval of TrtJstees to undertake agreed activities. Volunteer5 are deployed to support and as5iSt in the achlevement of charltable objectives. Induction and training of new tyustees The charlty has a formal pollcy In place for the Inductlon and tralnlng of Its new trustees. This Is provided through Scope and HAVCO. In addltlon to thls, Informal tralnlng Is avallable at the regular Management Committee meetings. Page 2
FAMILY INFORMATION GROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Related Parties and Connected Organisations The charity has no Ilnk wlth "Related Partles" as deflned by the Statement of Recommended practi and has not comblned wlth any other organlsatlon In the pur5UIt of its charitable objectives. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 282399 Prlncipal address Old Ingrebourne School Taunton Road Harold Hill Romford Essex RM3 7SU Trustee$ Kathie Whitelock Lorraine Sullivan Jolene Harrop The Trustees work with a Management Committee whose members during the year were: Presldent- Cllr Denis O'Flynn Other members.. Nlcola Pell Peterson Hlnd5 Llndsey Portsmouth Indepèndent Examiner Lee Blunden FCCA cfA Clemence Hoar Cummings Chartered Accountants Rlverslde House 1-5 Como Street Romford Essex RM7 7DN Bankers Lloyds Bank PIC 102 Hllldene Avenue Romford Essex RM3 8DU Approved by order of the board of trustees on by: 2.1...7qn.y.•. 7015.... ènd signed on its behalf Lorraine Sullivan Trustee Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FAMILY INFORMATION GROUP Independent examiner's report to the trustees of Family Information Group I report to the charlly trustees on my examlnation of the accounts of Famlly Informatlon Group {the Trust) for the year ended 5th April 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparatlon of the accounts In accordance wlth the requlrements of the Charltles Act 2011 I'the Act'l. I report In respect of my examlnation of the Trust's accounts carrled out under Section 145 of the Act and In carrying out my examination I have followed all appllcable Direction5 given by the Charity Commission under Sectlon 145(5)(b) of the Act. Independent examlner's statement Slnce your charlty's gross Income exceeded £250,000 your examlner must be a member of a Ilsted body. I can confirm thèt I èm qualified to undertake the examination because I am a member of the Association of Chartered Certified AccL)untants, which is one of the listed bodies. I have completed my examlnatlon. I confirm that no materlal matters have come to my attentlon In connectlon wlth the examlnatlon glvlng me cause to believe that In any materlal respecl.. accounting records were not kept in respect of the Trust as required by Section 130 of the Art. or the accounts do not accord with those records,. or the accounts do not comply wlth the applscable reqL¢lrements COnrnIng the form and content of accounts set out In the CharStSes (Accounts and Reports} Regulatlons 2008 other than any requlrement that the accounts glve a true and falr vlew whlch Is not a matter consldered as part of an Independent examlnation. have no concerns and have come across no other matters in connectlon wlth the examinatlon to whlch attentlon should be drawn In thls report In order to enable a proper understandlng of the accounts to be reached. Lee Blunden FCCA CTA Clemence Hoar Cummings Chartered Accountants Riverslde House 1-5 Como Street Romford Essex RM7 7DN Date.. Page 4
FAMILY INFORMATION GROUP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2024 2024 Total funds 2023 Total funds Unrestricted fund Restricted funds Notes INCOME AND ENDOWMENTS FROM Charltable artlvltles 818 818 839 Charitable actlvltles Playgroup Playscheme 186,768 198,585 186,768 198,585 173,357 181,531 Total 386,171 386,171 355,727 EXPENDITURE ON Charitable activities Playgroup Playscheme 209,058 138,415 209,058 138,415 210,189 148,6QlO Total 347,473 347,473 358,789 NET ENCOMEI(EXPENDITURE) 38,698 38,698 (3,0621 RECONCILIATION OF FUNDS Total funds brought forward 5,485 5,485 8,547 TOTAL FUNDS CARRIED FORWARD 44,183 44,183 5,485 The notes fomi part of these financlal statements Page 5
FAMILY INFORMATION GROUP BALANCE SHEET 5TH APRIL 2024 2024 Total funds 2023 Totsl funds Unrestricted fund Restrlcted funds Notes FIXED ASSETS Tangible assets 810 810 1,620 CURRENT ASSETS Debtors Cash at bank and In hand io 2,488 66,787 2,488 66,787 3,046 28,211 69,275 69,275 31,257 CREDITORS Amounts falllng due within one year li (14,220) (14,220) 110,6041 NET CURRENT ASSETS 55,055 S5,055 20,653 TOTAL ASSETS LESS CURRENT LIABILITIES 55,865 55,865 22,273 CREDITORS Amounts falling due after more than one year 12 (11.682) (11,682) 116,7881 NET ASSETS 44,183 44,183 5,485 FUNDS Unreslricted funds 14 44,183 5,485 TOTAL FUNDS 44,183 5,485 The financlal statements were approved by the 8oard of Trustees and authorlsed for Issue on 2.1..Striuos....2o.tS...... and were signed on its behalf by: Kathie Whitelock - Trustee Lorraine rustee The note5 form part of these flnanclal statements Page 6
FAMILY INFORMATION GROUP P40TES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2024 ACCOUNTING POLICIES Basis of preparing the financlal statements The financial statements of the charitvi whlch Is a public beneflt entity under FRS 102, have been prepared In accordance wlth the Charities SORP {FRS 102) 'Accounting and Reportlng by Charities.. statement of Recommended Practice applicable to charltles preparing thelr accounts In accordance with the Financlal Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) {effectlve l January 20191,, Flnancial Reporting Standard 102 'The Flnanclal Reportlng Standard appllcèble In the UK and Republlc of Ireland. and the Charities Act 2011. The financlal 5tate¥nents have been prepared under the h15torlcal cost conventlon. Income All income Is recogni5ed In the Statement of Financlal Actlvltles once the charity has entitlement to the funds, It Is probable that the Income will be reIVed and the amount can be measured re11ably. The following specific policles are applled to particular categories of Income.. Voluntary Income Is received by way of grant5, donatlons and gifts and Is Included in full In the statement of financial activities when receivèble. Grants, where entitlement Is not condltional on the delivery of a spedflc performance by the charityi are recognised when the charily becomes unconditlonally erstitled to the grant. Donated servlces and facilities are Included at the value to the charity where thls can be quantified. The value of services provtded by volunteers has not been included In these accounts. Investment income and fundraising proceeds are included when receivable. Incomlng resources from grants, where related to performance and specific dellverables, are accounted for as the charlty earns the rlght to conslderation by its performance. Fees are included when the charity has a right to Income by way of performènce of services. Expenditurè Llabllities are recognised as expenditure as soon as there Is a legal or construet5ve obllgatlon commlltlng the charity to that expenditure, It Is probable that a transfer of economlc benefits will be requlred In settlement and the amount of the obllgation can be measured reliably. Expendllure is accounted for on an accruals basis and has been classified under headlngs that aggregate all C05t related to the category. Where costs cannot be directly attributed to partlcular headings they have been allocated to actlvltles on a basis conslstent with the use of resources. Tangible fixed assets Fixed assets are stated at COSE less accumulated depreciation. Depreclatlon Is provided at rate5 Calculated to write off the cost of each asset over Its expected useful Ilfe, which are as follows.. Fixtures and fittings Playgroup equlpment Improvements to property 20Q/ts Straight Ilne In year of atqulsition Over period of lease Taxation As a charityi Famlly Information Group is exempt from tax on income and galns falling withln sectlon 505 of the Taxes Act 1988 or s256 of the Taxatlon of Chargeable Galns Act 1992 to the extent that these are applled to its charltable objects. No tax charges have arisen In the Charity. Fund accounting Unrestricted funds are avallable for use at the dlscretion of the trustee5 In furtherance of the General objectlves of the charity. Deslgnated furEds are unrestrlcted funds 'ring fenced. by the Nanagement Committee for partlcular purposes. Restricted fLJnds are subjected to restriction5 on thelr expenditure Imposed by the donor or thrL)ugh the tem)s of an appeal. Page 7 continued...
FAMILY INFORMATION GROUP NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 5TH APRIL 2024 CHARITABLE ACTIVITIES 2024 2023 Donatlons 818 839 INCOME FROM CHAIUTABLE ACTIVITIES 2024 2023 ActÈvltv Playgroup Playgroup Playgroup Playscheme PlaygroLJP fees Grants Sundry Income Grants 14,192 169,573 3,003 198,585 16,206 156,651 500 181,531 385,353 354,888 Grants recelved, Included In the above, are as follows.. 2024 2023 London Borough of Haverlng FORE funding 368,158 317,018 5,250 368,158 322,268 CHARITABLE ACTIVITIES COSTS Support costs (see note 51 Direct Costs Totals Playoroup Playscheme 171,683 95,220 37,375 43,195 2Q9,058 138,415 266,903 80.570 347,473 SUPPORT COSTS Governance costs Management other Flnance Totals Playgroup Playscheme 33,672 41,153 1,565 388 117 2,021 1,654 37,375 43,195 74,825 1,953 117 3,675 80,570 TRUSTEES. REMUNERATION AND BENEFITS There was no remuneration or other beneflts pald to the members of the managemevlt Commlttee for the year ended 5th Aprll 2024, nor for the year ended 5th April 2023. Trustees. expenses There were no trustees, expenses paid for the year ended 5th Aprll 2024 nor for the year ended 5th Aprll 2023. Page 8 contlnued...
FAMfLY INFORMATION GROUP NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 5TH APRIL 2024 STAFF COSTS The average monthly nutnber of employees durlng the year was as follows.. 2024 2023 Dlrect Support Jo 14 No employees recelved emoluments In exces5 of £60,000. COMPARATZVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestrlcted fund Restrlcted fuftds Total funds INCOME AND ENDOWMENTS FROM Charitable activitles 839 839 Charltable activities Playgroup Playscheme 168,107 181,531 5,250 173,357 181,531 Total 350,477 5,250 355,727 EXPENDITURE ON Charitable actlvities Playgrtsup Playscheme 204,939 148,600 5,250 210,189 148,6CIO Total 353,539 5,250 358,789 NET INCOME/(EXPENDXTURE) {3,062} (3,0621 RECONCILIATION OF FUNDS Total funds brought forward 8,547 8,547 TOTAL FUNDS CARRIED FORWARD 5,485 5,485 Page 9 contlnued...
FAMILY INFORMATION GROUP NOTES TO THE FINANCIAL STATEMeNTS- continued FOR THE YEAR ENDED 5TH APRIL 2024 TANGIBLE FIXED ASSETS Improvements to properly Flxtures and Playoroup eqvlpment Totals COST At 6th April 2023 and 5th April 2024 13,200 34,953 30,129 78,282 DEPRECIATION At 6th April 2023 Charge for year 13,200 34,953 28,509 810 76,662 810 At 5th Aprll 2024 13,200 34,953 29,319 77,472 NET BOOK VALUE At 5th April 2024 810 810 At 5th April 2023 1,62 1,620 io. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Other debtors and prepayments 488 3,046 11. CREDITORS: AMOUNTS FALLING DUE wifHIN ONE YEAR 2024 2023 Bank loans overdrafts (see note 13) Soclal security and other taxes Accruals and deferred Income 5,482 5,933 2,805 5,482 2,415 2,707 14,220 10,604 12. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR 2024 2023 Bank loans (see note 13) 11,682 16,788 13. LOANS An analysls of the maturlty of loans Is glven below.. 2024 2023 Amounts falllng due within one year on demand-. Bank loans 5,482 5,482 Amounts falllng between one and two years: Bank loans - 1-2 years 5,000 5,000 Amounts falling due between two and five years.. Bank loans - 2-5 years 6,682 11,788 Pège 10 contlnued...
FAMILY INFORMATION GROUP NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 5TH APRIL 2024 14. MOVEMENT IN FUNDS Net ovement In funds At 5.4.24 At 6.4.23 Unrestricted funds General Fund 5,485 38,698 44,183 TOTAL FUNDS 5,485 38,698 44,183 Net movement In funds, included in the above are as follows- Incoming resources Resources expended Movement in funds Unrestrlcted funds General FLEnd 386,171 (347,473) 38,698 TOTAL FUNDS 386,171 (347,473) 38,698 Comparatives for movement In funds Net movement In funds At 5.4.23 At 6.4.22 Unrestrl¢ted funds General Fund 8,547 {3.062) 5,485 TOTAL FUNDS 8,547 {3,0621 5,485 Comparatlve net movement In funds, Includeé In the above are as follows: Incomlng resources Resources expended Movement in funds Unrestrieted funds General Fund 350,477 {3S3,5391 {3,062) Restrlcted funds FORE funding 5,250 (5,2501 TOTAL FUNDS 355,727 {358,7891 {3,0621 Page 11 continued.
FAMILY INFORMATION GROUP NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2024 14. MOVEMENT IN FUNDS- continued A CLJrrent year 12 months and prfior year 12 months comblned posltlon Is as follows.. Net movement in funds At 5.4.24 At 6.4.22 Unrestrictèd funds General FL¢nd 8,547 35,636 44,183 TOTAL FUNDS 8,547 35,636 44,183 A current year 12 months and prior year 12 months combined net movement in funds, Induded In the above are as follows.. Incomlng resoL¢rces Resources expended Movement In funds Unrestrlcted funds General Fund 736,648 (701,012) 35,636 Restricted funds FORE fundlng 5,250 (5,250) TOTAL FUNDS 741,898 1706,262) 35,636 FORE funding This fvnd was established to tover the costs of employlng speclfic playgroup workers to start the process of taking over CEO duties. The fund was fully utllSsed durlng the year. 15. RELATED PARTY DISCLOSURES There were no related party transactlons for the year ended 5th April 2024. Page 12
FAMILY INFORMATION GROUP DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2024 2024 2023 INCOME AND ENDOWMENTS Charitable actlvltles Donations 818 839 Charltable actlvltles Playgroup fees Grants Sundry Income 14,192 368,158 3,003 16,2(56 338,182 500 385,353 354,888 Total incoming resources 386,171 355,727 EXPENDITURE Chavltable a¢tlvltles Persollnel costs Dlrect expenses Training Premlses and utiiitles Office costs Sundrles 18Q,832 30,035 4,640 23,713 24,803 2.880 158,492 41,663 2,385 25,322 25,286 2,597 266,903 255,745 Support costs Management Wages 74,825 96,163 other InsLfrance 1,953 2,509 Flnance Bank charges Bank loan interest 214 (97) 433 579 117 1,012 Governance costs Accountancy ènd legal fees Flxtures and fittlngs 2,86S 810 2,550 810 3,675 3,360 Total resourtes expended 347,473 358,789 Net income/(expenditure) 38,698 13,0621 Thls page does not form part of the statutory financial 5tatemetEts Page 13