REGISTERED CHARITY NUMBER: 282399
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2023
FOR
FAMILY INFORMATION GROUP
Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN
FAMILY INFORMATION GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2023
| Page | Page | Page | |
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
FAMILY INFORMATION GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2023
The trustees present their report with the financial statements of the charity for the year ended 5th April 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives of the charity are to promote 'the relief of children suffering from any disability or learning difficulty (as defined by the Education Act 1981) and where appropriate the relief of financial hardship of the parent or legal guardian (such expressions shall mean or include the parent(s) or the legal guardian(s) that give comfort to a child in their family home) of such children and in particular but without prejudice to generality of the foregoing'.
The strategies employed to achieve the charity's objectives are to:
1) provide, cause to be provided or assist in providing facilities for the treatment, education, training and welfare of the beneficiaries;
2) make grants or donations to or for the benefit of the beneficiaries, their parent(s) or legal guardian(s) who are in needy circumstances;
3) provide equipment and apparatus for the beneficiaries.
The trustees have not adopted any fresh policy documents during the year.
The charity's two major areas of activity are its Playgroup and Playscheme, when deciding upon the activities that will be carried out the trustees have taken full regard of the Charity Commission's guidance on public benefit.
Significant activities
Playgroup
The Local Authority continued funding during this time enabling us to meet our overheads. Some children who attend have additional needs or disabilities. Places are funded either by 2, 3 and 4 Year old EEE funding, some private fees paid by parents and some children with additional needs are supported through additional Local Authority funding.
Playscheme
FIG has been running successfully during all school holidays - February, April, May, August and October.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
50 children per term attended FIG Playgroup which is always well attended and parent feedback is always positive. We work closely with parents / carers to ensure all children' needs are met adequately. Children attending FIG Playgroup include both mainstream children and those with special needs.
161 children are now on our books for FIG Playschemes. Numbers we are able to provide for during each holiday depend on the amount of funding Havering give us.
The Family Information Group expresses their thanks to the following for providing us with support and funding during this financial year:
Arnold Clark HAF Little Lives Essex Community Foundation London Catalyst Civil Roots London Community Fund Tysers
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FAMILY INFORMATION GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2023
FINANCIAL REVIEW
Principal funding sources
The financial results for the year are set out in the attached accounts. They show a deficit of £3,062 for the year, compared with the deficit of £20,679 for the year ended 5 April 2022. The total reserves at 5 April 2023 were £5,485 compared with £8,547 at 5 April 2022. Total expenditure during the year was £358,789 compared with total expenditure of £325,912 during the year ended 5 April 2022. The increase in income and expenditure was mainly due to the playschemes recommencing.
Reserves policy
The Trustees operate a policy on reserves and consider that it is still appropriate. Family Information Group are to maintain reserves equal to cover 3 months running costs, which may be necessary if the charity has a shortfall in funding. This policy amounts to the charity maintaining approximately £45,000 of free reserves. Current reserves have fallen to £5,485 and FIG is concerned about this. We are therefore continuing to seek further additional core funding from external funders.
Should the charity's funding stream cease, the constitution in place states that 'If, upon the winding up or dissolution of the F.I.G. there remains, after the settling of all its debt and liabilities, any property whatsoever, this shall not be paid to or distributed among the members of the F.I.G. but shall be given or transferred to a charitable organisation with similar objects'.
FUTURE PLANS
Playgroup
FIG continues to provide the 30 hours free Government funded childcare to families and the uptake on this by parents has been very positive to date and future demand is apparent. We will be looking for further funding opportunities to enable us to continue with providing additional projects at FIG.
Playscheme
FIG's Playschemes continue to be in high demand from parents and we anticipate that we will be required to continue to provide these for as many school holidays as possible.
The fundamental plan is to maintain both the Playgroup and Playscheme provisions for the foreseeable future and build upon their success. FIG will seek additional funding in order to do this and continue to implement our cost saving strategies to ensure that expenditure remains low whilst maintaining the high standards of care that we provide.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Family Information Group is an unincorporated charity governed by its constitution dated 4 April 1981 and amended to allow for current governance arrangement on 20 October 1992. It was registered as a charity with the Charity Commission on 12 May 1981. Anyone over the age of 18 wishing to advance the objectives of Family Information Group can become a member of the charity.
Recruitment and training of trustees
Regular Management Committee meetings are held, which users of the charity are invited to attend. It is at these meetings that new Trustees are recruited, if there is an interest. Elections take place at the Management Committee meetings and for a new trustee to be officially recruited, they must be nominated by one member and then seconded by another.
Organisational
Family Information Group officers and Management Committee met regularly during the year to govern the activities of the charity.
A Chief Officer (known as the Chief Executive Officer) is employed to manage the daily operation of the charity and additional personnel are recruited on the approval of Trustees to undertake agreed activities. Volunteers are deployed to support and assist in the achievement of charitable objectives.
Induction and training of new trustees
The charity has a formal policy in place for the induction and training of its new trustees. This is provided through Scope and HAVCO. In addition to this, informal training is available at the regular Management Committee meetings.
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FAMILY INFORMATION GROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT Related Parties and Connected Organisations
The charity has no link with "Related Parties" as defined by the Statement of Recommended Practice and has not combined with any other organisation in the pursuit of its charitable objectives.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 282399
Principal address
Old Ingrebourne School Taunton Road Harold Hill Romford Essex RM3 7SU
Trustees
Kathie Whitelock Lorraine Sullivan Jolene Harrop Sunita Webb
The Trustees work with a Management Committee whose members during the year were:
President: Cllr Denis O'Flynn Other members: Nicola Pell Peterson Hinds Lindsey Portsmouth
Independent Examiner
Lee Blunden FCCA CTA Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN
Bankers
Lloyds Bank Plc 102 Hilldene Avenue Romford Essex RM3 8DU
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
....................................................... Lorraine Sullivan - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FAMILY INFORMATION GROUP
Independent examiner's report to the trustees of Family Information Group
I report to the charity trustees on my examination of the accounts of Family Information Group (the Trust) for the year ended 5th April 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the ERROR - relevant professional body must be completed, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lee Blunden FCCA CTA
Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN
Date: .............................................
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FAMILY INFORMATION GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Charitable activities 2 839 Charitable activities 3 Playgroup 168,107 Playscheme 181,531 Other income - Total 350,477 EXPENDITURE ON Charitable activities 4 Playgroup 204,939 Playscheme 148,600 Total 353,539 NET INCOME/(EXPENDITURE) (3,062) RECONCILIATION OF FUNDS Total funds brought forward 8,547 TOTAL FUNDS CARRIED FORWARD 5,485 |
Restricted funds £ - 5,250 - - 5,250 5,250 - 5,250 - - - |
2023 Total funds £ 839 173,357 181,531 - 355,727 210,189 148,600 358,789 (3,062) 8,547 5,485 |
2022 Total funds £ 319 153,655 128,885 22,374 305,233 206,707 119,205 325,912 (20,679) 29,226 8,547 |
|---|---|---|---|
The notes form part of these financial statements
Page 5
FAMILY INFORMATION GROUP
BALANCE SHEET 5TH APRIL 2023
| 2023 Unrestricted Restricted Total fund funds funds Notes £ £ £ FIXED ASSETS Tangible assets 9 1,620 - 1,620 CURRENT ASSETS Debtors 10 3,046 - 3,046 Cash at bank and in hand 28,211 - 28,211 31,257 - 31,257 CREDITORS Amounts falling due within one year 11 (10,604) - (10,604) NET CURRENT ASSETS 20,653 - 20,653 TOTAL ASSETS LESS CURRENT LIABILITIES 22,273 - 22,273 CREDITORS Amounts falling due after more than one year 12 (16,788) - (16,788) NET ASSETS 5,485 - 5,485 FUNDS 14 Unrestricted funds 5,485 TOTAL FUNDS 5,485 |
2022 Total funds £ 2,430 3,054 40,010 43,064 (17,364) 25,700 28,130 (19,583) 8,547 8,547 8,547 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Kathie Whitelock - Trustee
............................................. Lorraine Sullivan - Trustee
The notes form part of these financial statements
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FAMILY INFORMATION GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
Investment income and fundraising proceeds are included when receivable.
Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
Fees are included when the charity has a right to income by way of performance of services.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which are as follows:
| Fixtures and fittings | 20% Straight line |
|---|---|
| Playgroup equipment | In year of acquisition |
| Improvements to property | Over period of lease |
Taxation
As a charity, Family Information Group is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the General objectives of the charity.
Designated funds are unrestricted funds 'ring fenced' by the Management Committee for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
continued...
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FAMILY INFORMATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2023
2. CHARITABLE ACTIVITIES
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Gifts | (1) | - | |||
| Donations | 840 | 319 | |||
| 839 | 319 | ||||
| 3. | INCOME FROM CHARITABLE ACTIVITIES | ||||
| 2023 | 2022 | ||||
| Activity | £ | £ | |||
| Playgroup fees | Playgroup | 16,206 | 13,135 | ||
| Grants | Playgroup | 156,651 | 140,520 | ||
| Sundry Income | Playgroup | 500 | - | ||
| Grants | Playscheme | 181,531 | 128,885 | ||
| 354,888 | 282,540 | ||||
| Grants received, included in the above, are as follows: | |||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| London Borough of Havering | 317,018 | 257,555 | |||
| FORE funding | 5,250 | 7,750 | |||
| 322,268 | 265,305 | ||||
| 4. | CHARITABLE ACTIVITIES COSTS | ||||
| Support | |||||
| Direct | costs (see | ||||
| Costs | note 5) | Totals | |||
| £ | £ | £ | |||
| Playgroup | 162,095 | 48,094 | 210,189 | ||
| Playscheme | 93,650 | 54,950 | 148,600 | ||
| 255,745 | 103,044 | 358,789 |
| 5. SUPPORT COSTS Management £ Playgroup 43,404 Playscheme 52,759 96,163 |
Other £ 1,835 674 2,509 |
Finance £ 1,012 - 1,012 |
Governance costs £ 1,843 1,517 3,360 |
Totals £ 48,094 54,950 |
|---|---|---|---|---|
| 103,044 |
continued...
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FAMILY INFORMATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2023
6. TRUSTEES' REMUNERATION AND BENEFITS
There was no remuneration or other benefits paid to the members of the management committee for the year ended 5th April 2023, nor for the year ended 5th April 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 5th April 2023 nor for the year ended 5th April 2022.
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
8.
| Direct Support No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Charitable activities 319 Charitable activities Playgroup 145,905 Playscheme 128,885 Other income 22,374 Total 297,483 EXPENDITURE ON Charitable activities Playgroup 198,957 Playscheme 119,205 Total 318,162 NET INCOME/(EXPENDITURE) (20,679) RECONCILIATION OF FUNDS Total funds brought forward 29,226 TOTAL FUNDS CARRIED FORWARD 8,547 |
2023 11 3 14 Restricted funds £ - 7,750 - - 7,750 7,750 - 7,750 - - - |
2022 9 3 12 Total funds £ 319 153,655 128,885 22,374 305,233 206,707 119,205 325,912 (20,679) 29,226 8,547 |
|
|---|---|---|---|
continued...
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FAMILY INFORMATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2023
9. TANGIBLE FIXED ASSETS
| Improvements Fixtures to Playgroup and property equipment fittings £ £ £ COST At 6th April 2022 and 5th April 2023 13,200 34,953 30,129 DEPRECIATION At 6th April 2022 13,200 34,953 27,699 Charge for year - - 810 At 5th April 2023 13,200 34,953 28,509 NET BOOK VALUE At 5th April 2023 - - 1,620 At 5th April 2022 - - 2,430 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Other debtors and prepayments 3,046 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Bank loans and overdrafts (see note 13) 5,482 Social security and other taxes 2,415 Accruals and deferred income 2,707 10,604 12. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR 2023 £ Bank loans (see note 13) 16,788 13. LOANS An analysis of the maturity of loans is given below: 2023 £ Amounts falling due within one year on demand: Bank loans 5,482 Amounts falling between one and two years: Bank loans - 1-2 years 5,000 Amounts falling due between two and five years: Bank loans - 2-5 years 11,788 |
Totals £ 78,282 |
Totals £ 78,282 |
|---|---|---|
| 75,852 810 |
||
| 76,662 | ||
| 1,620 | ||
| 2,430 | ||
| 2022 £ 3,054 2022 £ 5,000 869 11,495 |
2022 £ 3,054 |
|
| 17,364 | ||
| 2022 £ 19,583 |
||
| 2022 £ 5,000 |
||
| 5,000 | ||
| 14,583 |
continued...
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FAMILY INFORMATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2023
14. MOVEMENT IN FUNDS
| Net movement At 6.4.22 in funds £ £ Unrestricted funds General Fund 8,547 (3,062) TOTAL FUNDS 8,547 (3,062) Net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General Fund 350,477 (353,539) Restricted funds FORE funding 5,250 (5,250) TOTAL FUNDS 355,727 (358,789) Comparatives for movement in funds Net movement At 6.4.21 in funds £ £ Unrestricted funds General Fund 29,226 (20,679) TOTAL FUNDS 29,226 (20,679) Comparative net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General Fund 297,483 (318,162) Restricted funds FORE funding 7,750 (7,750) TOTAL FUNDS 305,233 (325,912) |
At 5.4.23 £ 5,485 5,485 Movement in funds £ (3,062) - (3,062) At 5.4.22 £ 8,547 8,547 Movement in funds £ (20,679) - (20,679) |
|
|---|---|---|
continued...
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FAMILY INFORMATION GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2023
14. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 6.4.21 | in funds | 5.4.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General Fund | 29,226 | (23,741) | 5,485 |
| TOTAL FUNDS | 29,226 | (23,741) | 5,485 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General Fund | 647,960 | (671,701) | (23,741) |
| Restricted funds | |||
| FORE funding | 13,000 | (13,000) | - |
| TOTAL FUNDS | 660,960 | (684,701) | (23,741) |
FORE funding
This fund was established to cover the costs of employing specific playgroup workers to start the process of taking over CEO duties. The fund was fully utilised during the year.
15. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 5th April 2023.
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FAMILY INFORMATION GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2023
| INCOME AND ENDOWMENTS Charitable activities Gifts Donations Charitable activities Playgroup fees Grants Sundry Income Other income LBH COVID-19 grant Job retention scheme Total incoming resources EXPENDITURE Charitable activities Personnel costs Direct expenses Training Premises and utilities Office costs Sundries Support costs Management Wages Other Insurance Finance Bank charges Bank loan interest Governance costs Accountancy and legal fees Fixtures and fittings |
2023 £ (1) 840 839 16,206 338,182 500 354,888 - - - 355,727 158,492 41,663 2,385 25,322 25,286 2,597 255,745 96,163 2,509 433 579 1,012 2,550 810 3,360 |
2022 £ - 319 |
|---|---|---|
| 319 13,135 269,405 - |
||
| 282,540 8,000 14,374 |
||
| 22,374 | ||
| 305,233 126,559 36,802 1,177 22,629 25,251 1,482 |
||
| 213,900 103,752 4,438 502 - |
||
| 502 2,510 810 |
||
| 3,320 |
This page does not form part of the statutory financial statements
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FAMILY INFORMATION GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2023
| Total resources expended Net expenditure |
2023 £ 358,789 (3,062) |
2022 £ 325,912 (20,679) |
|---|---|---|
This page does not form part of the statutory financial statements
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