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2021-04-05-accounts

REGISTERED CHARITY NUMBER: 282399

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2021

FOR

FAMILY INFORMATION GROUP

Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN

FAMILY INFORMATION GROUP

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2021

Page Page Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 13
Detailed Statement of Financial Activities 14 to 15

FAMILY INFORMATION GROUP

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2021

The trustees present their report with the financial statements of the charity for the year ended 5th April 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are to promote 'the relief of children suffering from any disability or learning difficulty (as defined by the Education Act 1981) and where appropriate the relief of financial hardship of the parent or legal guardian (such expressions shall mean or include the parent(s) or the legal guardian(s) that give comfort to a child in their family home) of such children and in particular but without prejudice to generality of the foregoing'.

The strategies employed to achieve the charity's objectives are to:

1) provide, cause to be provided or assist in providing facilities for the treatment, education, training and welfare of the beneficiaries;

2) make grants or donations to or for the benefit of the beneficiaries, their parent(s) or legal guardian(s) who are in needy circumstances;

3) provide equipment and apparatus for the beneficiaries.

The trustees have not adopted any fresh policy documents during the year.

The charity's two major areas of activity are its Playgroup and Playscheme, when deciding upon the activities that will be carried out the trustees have taken full regard of the Charity Commission's guidance on public benefit.

Significant activities

Playgroup

playgroup was closed from April until September 2020 due to Covid. The Local Authority continued funding during this time, enabling us to meet our overheads. When we returned in September, FIG was run for around 55 children per term between the ages of 2 and 4 years.

Some children who attend have additional needs or disabilities. Places are funded either by 2, 3 and 4 Year old EEE funding, some private fees paid by parents and some children with additional needs are supported through additional Local Authority funding.

Playscheme

FIG was unable to run any of its holiday Playschemes due to Covid restrictions. By the beginning of 2021, we did feel in a position with all protocols in place that we could think about running Playscheme again, however Havering Short Breaks were not ready to permit this. FIG foresee that Playschemes will recommence as soon as restrictions allow.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

55 children per term attended FIG Playgroup when we were able to open. Playgroup is always well attended and parent feedback is always positive. We work closely with parents / carers to ensure all children' needs are met adequately. Children attending FIG Playgroup include both mainstream children and those with special needs. We also continued to provide a Speech Project for children requiring such support.

FINANCIAL REVIEW

Principal funding sources

The financial results for the year are set out in the attached accounts. They show a deficit of £17,496 for the year, compared with a surplus of £1,276 for the year ended 5 April 2020. The total reserves at 5 April 2021 were £29,226 compared with £46,722 at 5 April 2020. Total expenditure during the year was £221,337 compared with total expenditure of £341,603 during the year ended 5 April 2020.

Page 1

FAMILY INFORMATION GROUP

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2021

FINANCIAL REVIEW

Reserves policy

The Trustees operate a policy on reserves and consider that it is still appropriate. Family Information Group are to maintain reserves equal to cover 3 months running costs, which may be necessary if the charity has a shortfall in funding. This policy amounts to the charity maintaining approximately £45,000 of free reserves. Current reserves have fallen to £29,226, however FIG is confident that once Playschemes can reopen, we will recoup some of this deficit. In addition to this, we will be seeking further additional core funding from external funders.

Should the charity's funding stream cease, the constitution in place states that 'If, upon the winding up or dissolution of the F.I.G. there remains, after the settling of all its debt and liabilities, any property whatsoever, this shall not be paid to or distributed among the members of the F.I.G. but shall be given or transferred to a charitable organisation with similar objects'.

FUTURE PLANS

Playgroup

FIG continues to provide the 30 hours free Government funded childcare to families and the uptake on this by parents has been very positive to date and future demand is apparent. We will be looking for further funding opportunities to enable us to continue with providing additional projects at FIG.

Playscheme

FIG's Playschemes continue to be in high demand from parents and we anticipate that we will be required to continue to provide these for as many school holidays as possible once Covid restrictions allow.

The fundamental plan is to maintain both the Playgroup and Playscheme provisions for the foreseeable future and build upon their success. FIG will seek additional funding in order to do this and continue to implement our cost saving strategies to ensure that expenditure remains low whilst maintaining the high standards of care that we provide.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Family Information Group is an unincorporated charity governed by its constitution dated 4 April 1981 and amended to allow for current governance arrangement on 20 October 1992. It was registered as a charity with the Charity Commission on 12 May 1981. Anyone over the age of 18 wishing to advance the objectives of Family Information Group can become a member of the charity.

Recruitment and training of trustees

Regular Management Committee meetings are held, which users of the charity are invited to attend. It is at these meetings that new Trustees are recruited, if there is an interest. Elections take place at the Management Committee meetings and for a new trustee to be officially recruited, they must be nominated by one member and then seconded by another.

Organisational

Family Information Group officers and Management Committee met regularly during the year to govern the activities of the charity.

A Chief Officer (known as the Chief Executive Officer) is employed to manage the daily operation of the charity and additional personnel are recruited on the approval of Trustees to undertake agreed activities. Volunteers are deployed to support and assist in the achievement of charitable objectives.

Induction and training of new trustees

The charity has a formal policy in place for the induction and training of its new trustees. This is provided through Scope and HAVCO. In addition to this, informal training is available at the regular Management Committee meetings.

Related Parties and Connected Organisations

The charity has no link with "Related Parties" as defined by the Statement of Recommended Practice and has not combined with any other organisation in the pursuit of its charitable objectives.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

282399

Page 2

FAMILY INFORMATION GROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2021

Principal address

Old Ingrebourne School Taunton Road Harold Hill Romford Essex RM3 7SU

Trustees

Kathie Whitelock Lorraine Sullivan Jolene Harrop Sunita Webb

The Trustees work with a Management Committee whose members during the year were:

President: Cllr Denis O'Flynn Other members: Nicola Pell Peterson Hinds Lindsey Portsmouth

Independent Examiner

Lee Blunden FCCA CTA Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN

Bankers

Lloyds Bank Plc 102 Hilldene Avenue Romford Essex RM3 8DU

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

....................................................... Lorraine Sullivan - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FAMILY INFORMATION GROUP

Independent examiner's report to the trustees of Family Information Group

I report to the charity trustees on my examination of the accounts of Family Information Group (the Trust) for the year ended 5th April 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Lee Blunden FCCA CTA Clemence Hoar Cummings Chartered Accountants Riverside House 1-5 Como Street Romford Essex RM7 7DN Date: .............................................

Page 4

FAMILY INFORMATION GROUP

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
2
4,105
Charitable activities
4
Playgroup
114,960
Playscheme
-
Other trading activities
3
-
Other income
78,426
Total
197,491
EXPENDITURE ON
Charitable activities
5
Playgroup
218,887
Playscheme
450
Total
219,337
NET INCOME/(EXPENDITURE)
(21,846)
Transfers between funds
15
4,350
Net movement in funds
(17,496)
RECONCILIATION OF FUNDS
Total funds brought forward
46,722
TOTAL FUNDS CARRIED FORWARD
29,226
Restricted
funds
£
-
6,350
-
-
-
6,350
2,000
-
2,000
4,350
(4,350)
-
-
-
2021
Total
funds
£
4,105
121,310
-
-
78,426
203,841
220,887
450
221,337
(17,496)
-
(17,496)
46,722
29,226
2020
Total
funds
£
-
155,646
183,468
3,765
-
342,879
178,001
163,602
341,603
1,276
-
1,276
45,446
46,722

The notes form part of these financial statements

Page 5

FAMILY INFORMATION GROUP

BALANCE SHEET 5TH APRIL 2021

2021
Unrestricted
Restricted
Total
fund
funds
funds
Notes
£
£
£
FIXED ASSETS
Tangible assets
10
3,240
-
3,240
CURRENT ASSETS
Debtors
11
179
-
179
Cash at bank and in hand
61,884
-
61,884
62,063
-
62,063
CREDITORS
Amounts falling due within one year
12
(16,077)
-
(16,077)
NET CURRENT ASSETS
45,986
-
45,986
TOTAL ASSETS LESS CURRENT
LIABILITIES
49,226
-
49,226
CREDITORS
Amounts falling due after more than one
year
13
(20,000)
-
(20,000)
NET ASSETS
29,226
-
29,226
FUNDS
15
Unrestricted funds
29,226
TOTAL FUNDS
29,226
2020
Total
funds
£
-
5,646
47,290
52,936
(6,214)
46,722
46,722
-
46,722
46,722
46,722

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Kathie Whitelock - Trustee

............................................. Lorraine Sullivan - Trustee

The notes form part of these financial statements

Page 6

FAMILY INFORMATION GROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.

Investment income and fundraising proceeds are included when receivable.

Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.

Fees are included when the charity has a right to income by way of performance of services.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which are as follows:

Fixtures and fittings 20% Straight line
Playgroup equipment In year of acquisition
Improvements to property Over period of lease

Taxation

As a charity, Family Information Group is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the General objectives of the charity.

Designated funds are unrestricted funds 'ring fenced' by the Management Committee for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

continued...

Page 7

FAMILY INFORMATION GROUP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2021

2.
CHARITABLE ACTIVITIES
Donations
3.
OTHER TRADING ACTIVITIES
Fundraising events
Room hire
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Playgroup fees
Playgroup
Grants
Playgroup
Grants
Playscheme
Grants received, included in the above, are as follows:
London Borough of Havering
BBC Children in Need
FORE funding
Edward Gostling
5.
CHARITABLE ACTIVITIES COSTS
Playgroup
Playscheme
Direct
Costs
£
146,711
450
147,161
2021
£
4,105
2021
£
-
-
-
2021
£
8,550
112,760
-
121,310
2021
£
106,410
-
2,000
4,350
112,760
Support
costs (see
note 6)
£
74,176
-
74,176
2020
£
-
2020
£
765
3,000
3,765
2020
£
7,699
147,947
183,468
2020
£
-
2020
£
765
3,000
3,765
339,114
2020
£
313,148
18,267
-
-
331,415
Totals
£
220,887
450
221,337

continued...

Page 8

FAMILY INFORMATION GROUP NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2021

6. SUPPORT COSTS

SUPPORT COSTS
Governance
Management Other Finance costs Totals
£ £ £ £ £
Playgroup 64,724 5,158 297 3,997 74,176

7. TRUSTEES' REMUNERATION AND BENEFITS

There was no remuneration or other benefits paid to the members of the management committee for the year ended 5th April 2021, nor for the year ended 5th April 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 5th April 2021 nor for the year ended 5th April 2020.

8. STAFF COSTS

The average monthly number of employees during the year was as follows:

Direct
Support
2021
8
2
10
2020
13
2
15

9.

No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Playgroup
137,379
Playscheme
183,468
Other trading activities
3,765
Total
324,612
EXPENDITURE ON
Charitable activities
Playgroup
159,734
Playscheme
163,602
Total
323,336
NET INCOME
1,276
RECONCILIATION OF FUNDS
Total funds brought forward
45,446
Restricted
funds
£
18,267
-
-
18,267
18,267
-
18,267
-
-
Total
funds
£
155,646
183,468
3,765
342,879
178,001
163,602
341,603
1,276
45,446

continued...

Page 9

FAMILY INFORMATION GROUP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2021

9.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
TOTAL FUNDS CARRIED FORWARD
46,722
10.
TANGIBLE FIXED ASSETS
Improvements
to
Playgroup
property
equipment
£
£
COST
At 6th April 2020
13,200
34,304
Additions
-
649
At 5th April 2021
13,200
34,953
DEPRECIATION
At 6th April 2020
13,200
34,304
Charge for year
-
649
At 5th April 2021
13,200
34,953
NET BOOK VALUE
At 5th April 2021
-
-
At 5th April 2020
-
-
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors and prepayments
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 14)
Social security and other taxes
Accruals and deferred income
- continued
Restricted
funds
£
-
Fixtures
and
fittings
£
26,079
4,050
30,129
26,079
810
26,889
3,240
-
2021
£
179
2021
£
5,000
2,577
8,500
16,077
Total
funds
£
46,722
Totals
£
73,583
4,699
78,282
73,583
1,459
75,042
3,240
-
2020
£
5,646
2020
£
-
2,307
3,907
6,214

continued...

Page 10

FAMILY INFORMATION GROUP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2021

13. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

2021 2020
£ £
Bank loans (see note 14) 20,000 -
14. LOANS
An analysis of the maturity of loans is given below:
2021 2020
£ £
Amounts falling due within one year on demand:
Bank loans 5,000 -
Amounts falling between one and two years:
Bank loans - 1-2 years 5,000 -
Amounts falling due between two and five years:
Bank loans - 2-5 years 15,000 -
15. MOVEMENT IN FUNDS
Net Transfers
movement between At
At 6.4.20 in funds funds 5.4.21
£ £ £ £
Unrestricted funds
General Fund 46,722 (21,846) 4,350 29,226
Restricted funds
Edward Gostling - 4,350 (4,350) -
TOTAL FUNDS 46,722 (17,496) - 29,226
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General Fund 197,491 (219,337) (21,846)
Restricted funds
FORE funding 2,000 (2,000) -
Edward Gostling 4,350 - 4,350
6,350 (2,000) 4,350
TOTAL FUNDS 203,841 (221,337) (17,496)

continued...

Page 11

FAMILY INFORMATION GROUP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2021

15. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General Fund
TOTAL FUNDS
Net
movement
At 6.4.19
in funds
£
£
45,446
1,276
45,446
1,276
At
5.4.20
£
46,722
46,722

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General Fund 324,612 (323,336) 1,276
Restricted funds
Playgroup Workers and Expenditure
Fund 18,267 (18,267) -
TOTAL FUNDS 342,879 (341,603) 1,276

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General Fund
Restricted funds
Edward Gostling
TOTAL FUNDS
Net
movement
At 6.4.19
in funds
£
£
45,446
(20,570)
-
4,350
45,446
(16,220)
Transfers
between
funds
£
4,350
(4,350)
-
At
5.4.21
£
29,226
-
29,226

continued...

Page 12

FAMILY INFORMATION GROUP

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2021

15. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement Movement
resources expended in funds
£ £ £
Unrestricted funds
General Fund 522,103 (542,673) (20,570)
Restricted funds
Playgroup Workers and Expenditure
Fund 18,267 (18,267) -
FORE funding 2,000 (2,000) -
Edward Gostling 4,350 - 4,350
24,617 (20,267) 4,350
TOTAL FUNDS 546,720 (562,940) (16,220)

FORE funding

This fund was established to cover the costs of employing specific playgroup workers to start the process of taking over CEO duties. The fund was fully utilised during the year

Edward Gostling

The fund was established to cover the cost of a new water boiler. The fund was fully utilised during the year.

16. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 5th April 2021.

Page 13

FAMILY INFORMATION GROUP

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2021

INCOME AND ENDOWMENTS
Charitable activities
Donations
Other trading activities
Fundraising events
Room hire
Charitable activities
Playgroup fees
Grants
Other income
LBH COVID-19 grant
Job retention scheme
Total incoming resources
EXPENDITURE
Charitable activities
Personnel costs
Direct expenses
Training
Premises and utilities
Office costs
Sundries
Support costs
Management
Wages
Other
Insurance
Finance
Bank charges
Governance costs
Accountancy and legal fees
Fixtures and fittings
Computer equipment
2021
£
4,105
-
-
-
8,550
112,760
121,310
20,241
58,185
78,426
203,841
102,824
4,860
595
18,942
19,007
933
147,161
64,724
5,158
297
2,538
810
649
3,997
2020
£
-
765
3,000
3,765
7,699
331,415
339,114
-
-
-
342,879
166,718
38,461
2,144
24,854
22,403
1,364
255,944
77,913
4,721
595
2,430
-
-
2,430

This page does not form part of the statutory financial statements

Page 14

FAMILY INFORMATION GROUP

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2021

Total resources expended
Net (expenditure)/income
2021
£
221,337
(17,496)
2020
£
341,603
1,276

This page does not form part of the statutory financial statements

Page 15