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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 0 0 4 2 4
Section A Reference and administration details
Charity name 1st Newbury Scout Group
Other names the charity is known by
Registered charity number (if any) 2 8 2 2 2 7
HQ registration number
Charity’s principal address 1st Newbury Socut Hut,
Remembrance Road, Newbury, Berks
Postcode R G 1 4 6 D W
Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Trustee Name Office (if any) Dates acted if not for whole year
1 Paul Soulby Chair
2 Julie Turk Treasurer
3 Yvonne Soulby GLV
4 Daisy Hutchinson
5 Sarah Youd
6 Katy Atkins
7
8
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
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| Section B Description of the charity’s trusts Additional governance issues (optional i Section B Trustee selection methods (e.g. trust, association, company) How the charity is constituted Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document |
Structure, governance and management nformation but encouraged as best practice) Structure, governance and management The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. Injury to leaders, helpers, supporters and members. permanently. Reduction or loss of leaders. Reduction or loss of members. The Group'sgoverning documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
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| Section C | Objectives and activities |
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co operation We make a positive difference; we co |
1 LT700001 (27 February 2024)
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Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation to these objects Camps have been held for all sections other than SquirrelsCanoeing, Clip & Climb, Hiking sessions held, as well as
Archery,Rifle shooting and Tomahawks
Summer Fayre, Bonfire Night have for fundraising, as well
as being asked by Newbury Town Council to run the BBQ
and drinks stall at their Summer Fayre.
A group trip was also organised and held at Moors Valley,
with the children and leaders going on Go Ape & trains.
All these amazingly succesful
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Increasing numbers of both leaders and children
Opening new Squirrel Drey and Scout Troop
Completing successful, Beaver, Cub & Scout Camps
Raising enough funds to refurbish the toilets on site
Section E Financial Review
Brief statement of the charity’s policy on reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold
a sum of circa £6600.
Quantify and explain any designations N/A
Details of any funds materially in deficit
(circumstances plus steps to eliminate) N/A
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Investment Policy
• the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them) need to be replaced over the next few years, we will be be The doors and windows on the hut and canvas store will incorparting this into our plans over the next couple of
years with the necessary grant applications and fund
raising.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Paul Soulby
Position (eg Secretary, Chair) Chair
Date 0 7 0 9 2 4
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1 [st] Newbury Scout Group
Remembrance Road,
Newbury, Berkshire
RG14 6AY
Email:exec@1stnewbury.org.uk
Registered Charity 282227
As at 30 April 2024
Summary of Reports & Accounts for the 13 month period 01 April 2023 to 30 April 2024
Income
Subs Kimber Scouts £1,224.00
Scouts £3,932.00
Kimber Cubs £4,447.00
Kimber Beavers £4,121.00
Elliot Cubs £4,000.00
Elliot Beavers £3,365.00
Squirrels £1,573.00
Unallocated £10.00
left £832.00
£23,504.00
Activities Camps £10,295.00
St George £170.00
Canoing £913.00
Climbing £710.00
Moors Valley Trip £2,480.50
Scuba £247.50
£14,816.00
Clothing £96.50
Scouts organisation New sections funding £2,000.00
Fundraising £6,994.02
Grants £4,648.06
District £1,740.50
Hut hire £1,915.00
D of E £35.00
Donations £470.00
Interest £76.64
Other £666.54
Gift Aid £0.00
£18,642.26
Total income £56,962.26
Expenditure
Activities: Events & Trips - Archery £40.00
Events & Trips - Canoeing £868.00
Events & Trips - Climbing £1,305.35
Events & trips - Consumables £1,102.84
Events & Trips - Jubilee event £131.00
Events & Trips - Mini Bus Hire £0.00
Events & Trips - Parties £320.00
Events & trips - Squirrels £175.95
Events & Trips - Other £36.00
£3,979.14
Activities - Consumables - GSL £427.86
Activities - Consumables - Elliott Beavers £170.45
Activities - Consumables - Elliott Cubs £6.59
Activities - Consumables - Kimber Beavers £22.07
Activities - Consumables - Kimber Cubs £76.10
Activities - Consumables - Kimber Scouts £81.64
Activities - Consumables -Scouts £71.98
Activities - Consumables -Squirrels £122.61
£979.30
Activities - Equipment £27.64
£27.64
Badges/Uniform/Investiture £5,716.65
Building expenses £4,832.81
Camp £6,112.49
Capitation £16,723.90
Cleaning, utilities etc £3,545.65
Clothing £1,621.90
Consumables - food and drink £1,111.18
Equipment £4,348.03
Fundraising £1,088.43
OSM £18.14
Other - to be reimbursed £39.46
New Section Expenses £0.00
Adventure Fund £0.00
Fire safety £0.00
Central / insurance £330.00
£45,488.64
Other section expenses:
Mileage - Scouts £288.07
Mileage - Elliott Beavers £208.58
Expenses - Elliott Scouts £419.23
Clothing - Elliott Scouts £402.50
Expenses - Squirrels £378.91
Expenses - Kimber Scouts £260.20
Expenses - Kimber Beavers £518.18
Expenses - Elliott Beavers £64.32
Equals card expenses - Elliott Beavers £152.26
Equals card expenses - Elliott Cubs £536.91
Equals card expenses - GSL £2,850.21
Equals card expenses - Kimber Beavers £5.60
Equals card expenses - Kimber Scouts £61.30
Equals card expenses - Maintenance £3,868.13
Equals card expenses - Scouts £327.31
Equals card expenses - Squirrels £114.35
Equals card expenses - Kimber Cubs £73.65
Other £212.43
£10,742.14
Total expenditure £61,216.86
Net Income (Exp) -£4,254.60
BANK MOVEMENT
Main Account Opening £23,213.64 Closing £17,895.92 -£5,317.72
Camp Account Opening £105.00 Closing £560.00 £455.00
Building Account Opening £6,555.25 Closing £6,631.89 £76.64
Funds Available Opening £29,873.89 Closing £25,087.81 -£4,786.08
Tfrs to Equals card not used £401.48
-£4,384.60
P&L Income P&L expenses Equals card top ups Total
Main Account P&L £56,300.62 -£44,149.09 £12,151.53
Camp Account P&L £455.00 £455.00
Building Account P&L £76.64 £76.64
Equals card top ups from bank -£17,469.25 -£17,469.25
£56,832.26 -£44,149.09 -£17,469.25 -£4,786.08
Prepared by Julie Turk, Treasurer Date: 24/08/2024
Notes: The accounting year end was moved from 31 March to 30 April, to align the reporting to three terms:
May - August
September - December
January - April
Due to this change in year end, this 13 month period has 2 capitation payments to the Scouts Association (paid in April).
Due to a change in treasurer in the period and associated set up issues, no gift aid was claimed in this period.
These two factors led to a reported loss, which is purely a phasing issue and is not a true loss.
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England & Wales Template I: Unqualified rcport for a non-company cliaritv preparing reccipts and payments accounts Iiith a ross income of £250,000 or Icss in thc rclcvant financial ear Independent examlner's report to the trustees of I" liev•'bur)" Scouts I rqx)rt the trustees on my examination of the accounts of the I . Newbury S c outs for thc 13 months cndcd 30 Apnl 2024 Responslbilitfies and basis of report As the charity tnstees of the I . Newbury S couts you a responsiblc for the prepardtion of the accounts in accordancc with thc requrncnts of the Charitses Act 2011 ('the Act,). I r in rw ofmy examination ofthe accounts canied out under section 145 of the 201 l Act and in carryin8 Out my eXamiOll I ljave followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the ACL I. Newbury Scouts Independent examiner's statement I have complcfcd my examinatio I confirni thal no material matters have come to my attention in connection with the ¢lination giving me cause to bclicve that in any Mala1 respecL . accounting records were not kept in respect of the I. Newbury Scouts as required by section 130 of th¢ Act; or c accounts do not accord with those records, I have no concerns and have come across no other matters An connccts'on with the examination to which attention should bc drawn An this rcp)rt in order enable a propcr understandm8 of thc accounts to be reached. Signcd. Name: Joanne Caffrey ACA Rclevanl profcssional qualification or membcrship of professional bodics (Af any): Addrcss: ICAEW Date: 02/oq /ZLfr