2022-03-31-accounts - 1st Newbury Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	1	3	1	0	3	2	2

Section A	Reference and administration		details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
	1st Newbury Scout Group


	2 8 2 2 2 7


	1st NewburyScout Hut
	Remembrance Road
	Newbury
	Postcode	R	G	1	4	6	B	A

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Paul Soulby	GroupChair
Julie Framalicco	GroupTreasurer
NickyJames	GroupSecretary
Yvonne Soulby	GroupScout Leader	from 10/01/22
Pete Jefferies	ActingGSL	upto 10/01/22
DaisyHutchinson	Fundraising
Sarah Youd	Health and Safety
Kevin Bushell	Cub Leader
LyndseyChivers	Cub Leader	upto 10/11/21

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leaders, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent’s representation and meets manage them every 2 months. Members of the Executive Committee complete 'Essential Information', 'Trustee Training', 'Safety', 'Safeguarding' and 'GDPR' training within the first 6 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Adapted the Scout Hut to enable full use with all sections with Covid restrictions, enabling all young people to partake of activities in a safe environment. Camps run for sections. Continued providing a fun and varied scouting programme to all sections with opportunities to achieve and celebrate various badges and develop skills, self confidence and teamwork.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

4 LT700001 (3rd December 2018)

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	£13,000 received in grants. Subscribtions increased by £1250 Continued to provide full scouting programme to all sections throughout ongoing covid restrictions. Increased camps, outings and events organised than previous year.

Section E	Financial Review
Brief statement of the charity’s policy on reserves Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate)	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £6000. The Group held reserves of approximately £ 6,500 against this at year end. This is the level required for operating expenses. Held in our main account was money from recieved grants designated for roof repair, old hut refurbishment and flooring.

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy 5 LT700001 (3rd December 2018)

• the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;	The Group's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Roofing, flooring and storage areas of both main hut and old hut. Ensuring meeting fire safety standards, removing asbestos and improving insulation.

Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Paul Soulby						Nicky James

Chair						Secretary
D D M M Y Y 0 9 0 9 2 2
D 0	D 9	M 0	M 9	Y 2	Y 2

6 LT700001 (3rd December 2018)

411_11"5 btpreprred * i * 1 st Newbury Scout Group Registered Charity 282227 Summary of Reports & Accounts for the period 1st April 2021 to 31st March 2022 Income Subs Beavers Cubs Scouts £1.898.00 £3,906.50 £4.543.50 £246.53 £838.12 £0.00 £3,626.00 £692.00 £0.00 £0.66 £77.50 £13,278.43 £0.00 Fundraisin9 Donations Activities Camps Clothing Gift Aid Interest Hut hire Other Roof rgpairs Total incomo £29,107.24 Ex enditure Capitation Utilities. Rates & ins Hut Covid CampslOutingslEvenls 88dgesluniformllnvests.ture Fire safety Roof repairs Fund raising Other Building expenses Camp expenses £3,061.86 £2,491.48 £2,586.20 £0.00 £3.043.93 £1.006.30 £36.00 £0.00 £360.72 £1,461.58 £996.86 £3,050.10 Total èxptrnditure £18,09S.03 Net surplus £11.012.21 Balance sheet 88 8131 MaTch 2022 Main A¢¢ounl Balance Camp Account Building Account £51,893 56 £1,822.99 £6.542.81 £60,259.36 Represented by General fund surplus at 1 April 2021 Surplus for the year £49,247.15 £11,012.21 £60,259.36 Prepared by Julie Framalieeo, Treasurer Date: 0610312022

Scrutineer's Report to the Trustees of the .1st NEWBURY SEA SCOUT GROUP I report on the accounts of the GrouplDislri¢t for the year ended 31 March 2022. Respective re$ponslbllities of Trustees and Scrutineer As the Group's Trustees you are responsible for the preparation of the accounts., you consider that neither the audit nor independent examination requirements of the Chaiilies Act 2011 apply. It is my responsibility without carying out an audit or independent examination lo scrulinise the accounts and lo report lo you. Basis of Scrutineerfs Ststement In accordance with the directions given in the GroupslDislricVs conslilulion. I have scrutinised the Tecords and the accounts sel out on page 1. Scrutineor's Statement In my opinion the accounts are in 8¢cordance with the record5 produced to me and comply with the constitution. Peter Nellemose, Averillo & Associates. Chartered Accountants 16 South End Croydon CR01DN 3 August 2022