The Oxfordshire Buildings Trust
Trustees Annual Report
and
Statement of Accounts
For year ended 31st March 2022 Charity Number 282203
| Contents | |
|---|---|
| Legal and Administrative Information | 3 |
| Report of the Chairman | 4 |
| Structure Governance and Management | 5 |
| Statement of Financial Activities | 6 |
| Income and Expenditure Report | 7 |
| Balance Sheet | 8 |
| Independent Examiner’s Report | 9 |
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THE OXFORDSHIRE BUILDINGS TRUST
ANNUAL REPORT OF THE TRUSTEES AND INDEPENDANLTY EXAMINED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022
The Trustees present their reports with the financial statements of the charity for the year ended 31st March 2022. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ’Accounting and Reporting by Charities’ issued in March 2015.
REFERENCE AND ADMINISTRATIVE DETAILS
Charitable Incorporated Organisation - Registered Number 282203
Trust Addresses
Secretary: Haycot, Church Close, Farmoor, Oxford, OX2 9NP Registered Office: 7 Knollys Close Abingdon Oxon OX14 1XN
Accounts Independent Examiner
Lynette Bretherton, 12 Clarendon Drive, Thame
Bankers
Barclays Bank PLC., Leicester LE87 2BB
Insurers
Arch Insurance (UK) ltd, Great Tower Street, London EC3R 5AZ
Trustees
The Trustees are selected from a wide range of people and are appointed by virtue of their experience and ability to contribute to the activities of the Trust. The Trustees take into account the Charity Commission guidance on public benefit and believe that the activities of the Trust are in line with that guidance.
Mr David W Bretherton Chairman Mr John Griffin Secretary Mr Brain Wood Ms Carole Anderson Mr Grant Audley-Miller Ms Jeanett Matelot Resigned 26 July 2021 Mr James Green Resigned 26 July 2021 Mr Trevor Brown Minutes secretary
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Mrs Lesley Legge Mrs Glynis Phillips OCC Nominee Mrs Anne Purse Mr John Steane Mr John Sykes Resigned 26 July 2021 Mr Tim Hallchurch Mrs Elizabeth Poskitt West Oxon Nominee Ms Sally Stradling Mr Bruce Hunt Treasurer Mr Roger Thomas appointed 26 July 2021 Mr John Howson Chair OCC
CHAIR OF TRUSTEES REPORT
This year, whilst easier than last with less COVID restrictions, has been quite difficult for the trust to operate, particularly with the inability to meet in person and the accessibility to staff at OCC. We were very pleased that The Museums Services were able to open Swalcliffe Barn to the public in the summer, although with some COVID restrictions still in place, and we were also very pleased to be able to commemorate the Fortieth Anniversary of the Trust with a small celebration at Swalcilffe Barn. We hope to make a permanent symbol of this with a contemporary bench in the garden.
COVID restrictions have curtailed many organisations’ activities over the past two years and no grant requests have been forthcoming, so we were very pleased to make a grant to the storm damaged Wheatley Windmill, a project that we had originally supported ten years ago. We look forward to receiving more grant requests in the coming year.
Swalcliffe Barn whilst structurally sound has been giving concern to the trust over lack of regular maintenance. A condition survey was commissioned by OCC in August which we hope will contain a maintenance schedule but we are still awaiting the results despite our sending reminder letters.
Financially we are still in a strong position, despite the downturn in investment income, and we will remain able to offer grant funding for suitable projects into the coming year.
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STRUCTURE, GOVERNANCE AND MANAGEMENT.
Governing Document
The charity was established by Articles of Association signed on 6 February 2004 as a Charitable Unincorporated Association and governed under these Articles that delineate the objects and powers of the Charitable Trust. The Charitable Trust is registered with the Charity Commission number 282203.
The Charity was established as a Charitable Incorporated Organisation on 29 December 2021 under the same registration number and a revised governing document implemented.
The charity was registered as a limited company with Companies House registration number 01555501, until removal from the register on 29 December 2021.
The financial statements are prepared in accordance with the Trust’s constitution and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005).
Objectives and Aims
In planning our activities for the year, we have kept in mind the Charity Commissions guidance on public benefit.
The principal objects of the Trust are:
To preserve for the benefit of the people of Oxfordshire and the nation at large, whatever of the English historical, architectural and constructional heritage may exist in Oxfordshire in the form of any structure or erection and any part of a building, and also any garden or plant or machinery irrespective of whether it is associated with a building of particular beauty or historical, architectural or constructional interest or ancient monument.
Responsibilities of the Trustees
The trustees are responsible for preparing the Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charitable organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees consider that the company is exempt from audit under the Charities Act 2011.
Swalcliffe Barn
The principal asset of the trust is Swalcliffe Barn in Swalcliffe village in North, Oxfordshire. The barn is a Scheduled Ancient Monument and a Grade 1 listed building. It was constructed between 1401-1407 and has been described as “architecturally the finest barn in Oxfordshire”.
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The barn was acquired by the Trust in 2004 and restored to as near original condition as possible.
The barn is leased to Oxfordshire County Council on a full repairing lease for which the Trust receive a modest income. It is used by Oxfordshire County Council Museum Services as a museum for the display of agricultural vehicles, which is made open to the public from May to October by members of the Swalcliffe Society.
Reserves Policy and Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees reviewed its accounting procedures in March 2022.
The Trustees have examined the major strategic, business and operational risks the trust faces and confirm that regular reports are produced so that necessary steps can be taken to lessen those risks. The Trust’s income is dependent on continuing receipt of income from the rental of Swalcliffe Tithe Barn. A new fifteen-year lease with the tenant Oxfordshire County Council was signed on 19[th] September 2012.
There was a surplus for the year of £31,650 of which a gain on investments held with COIF accounted for £17,750. The Accumulated Fund represented by the net cost value of Swalcliffe Tithe Barn, bank accounts and other assets amounted to £477,319.
The Trust does not have access to any overdraft or loan facility.
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2022
For the year ended 31[st] March 2022 the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006. No members have required the company to obtain an audit of its accounts for the year in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for (i) ensuring the company keeps accounting records which comply with section 386, and (ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit and loss for the financial year in accordance with section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as is applicable to the company.
The financial statements were examined and approved by the Board of Trustees on 4 July 2022 and signed on behalf of the Trustees by:
ON BEHALF OF THE BOARD OF TRUSTEES
David W Bretherton
Mr D W Bretherton, Chair of Trustees Dated: 4 July 2022
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The Oxfordshlr• Building8 Trust Income and Expendlture Account Apnl 2021 thri Mah 2022 8.1fj&62 17.75).tAI 8.792 $5,222.54 8,IIXI.¥2 I&&3 •,316. and Iloorn Mlr• 2S o.co ' Fil ofx) 447.20 .£0 rr 4nd Ho1ng Co•1• L•yl Prcd••wLwul... Mc•llffAous Offir• expw Po8l•ge tlellvery Swxlry PYop•rty E4•Tr&., ' Trn¥•tkn 13.j (M) 1572 31.12 o. 2.co o.co .. Toi•l £•• 31.ffo JO 737,10 Pvoll foi the Yttr 31.ISO.35 4g,nT.10
Th• Oxfordshire Buildings Tru8t Balance Sheet A• of 31 IAath 2022 Buiioty• s11• 8wn Totsi Flx•d IAi•ts I92.7 W2,7Cé (•) I91702 192,rnCO Coll Clwth• Vund 472.19 3A.87ZIO 221422.19 2C6,8TII0 IA51.17 IS51.17 1,•J. TolBI 0 o.co 4262 Totsl o,(0 42 ¢¥h •t tr•nk •MI m h•nd 8•nk 02.3x1, 4,128.2B $3S9X.97 4,.28 ¥rrèThl LJbHI¥o• ¢>tri CurM¢ Li•blM 2J)27.48 2,027.48 .>) 34485 VAT U•blHty 1712.78 2.37Z 1712.78 2,37ZII MET ¢UftP£llT Asse75 81.1.19 47,28& 417.319, 40,Iyyii.03 477.J1•.31 46,iJ19ffjJ Er Asse75 C41pllal Re•evrt• Lxmul•lwJ I45..111 ,051.9 Proflt roi the Y¥1 31.6.35 ,73110 4TT.319.J•
INDEPENDANT EXAMINER'S REPORT cHARy COMMISSION FOR ENGLAND AND WALE5 Independent examinorfs rnport on the accounts Soction A Iiidependent Examiner's Report The OxFordshire Buildings Tru81 Ltd 3110312022 282203 Companyp.: t out on p•g•• I rekrttQ the tharity tsust888 On my 8xawdnaltran ofts a¢counts ofthe Ccrnpany forth8 year 8rvled 311W2022. R1b11hl08 and ba818 of r•port As the ¢arity$ trustees of the Company Iwho ar8 also the dwerlors ofthe comparry fvrthe purposes of company lawl, you are r8sponsibk fxth0 COMpank Act 21Th IYh8 20Ar7. Ha¥irvJ sabsfied MY1hat the arzounts ofthe Company are not wuir8d to te audited ferthi8 year under Part 16 ofthe 2LKfj Ad and are eligibb f independent e¥nIn2"0n. l in reskwt of my examination of your tharty'& a(£ounls as Garried out undersecon 145 ofthe Char08Act 2011 2011 A¢fi. In Garrying out my exanation, I have followed the DifeG¢)ns gNen tythe Chanty C(nmi88ion {Jar 1445llbl oft 2011 Art exwnlnorf• 8tatsm•nt I have cLThpted rny examiTration. I confirn that no rnaterial matt¢r8 havo come to my attention which gwes me ¢@us¢ to t¢lieve that". . accounting records were nol kept in seLon 388 oftho Companies A¢t 2(M)6". or • tho accounts do t accordwith Suth raccfds., or . the ac£ounts do not fY)m¥Ay wth vant a¢¢4Juntiro requirernents ur section 396 oftts CfMnp¥ies A¢t 2(Th othwthan any rewir8ment that the acrAJunts give a In* and fairf wow which r6 not a matt8rttfi8td8r•J 88 PBrt of independent 8xaMa0n., or tyt gccounts ha¥e not been wepwed in ac¢e1the Char6ttes SORP IFRS1QI. I h8V8 no concam8 aTrJ have ¢a)me armss no othermattet5 in connectK with the examinaoon towhich attmbon Shou be drawn in this rewt in orderto enable o underntsndiro c4th8 accounts to rathd. oi Octobor 2018 IER
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