2022-03-31-accounts

Trustees' Annual Report

For the period

From (start date)		1	0	0	9	2	1	1	1	1		1	0	0	9	2	2
Section A				Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address				Coxheath Scout Group
				2 8 2 1 2 3
				The scout hut
				Westerhill Road
				Coxheath, Maidstone
				Postcode						M		E	1	7	4	D	Q

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Robert Cox	Chair
	Sharon Mayhew	Treasurer
	Jodie Crane	Secretary
	Geoff Cooke
	Alex Foster
	AndyHughes
	Paul Emery
	Juliet Hazebroek
	JennyStanbury
	TrudyMaxted
	Sofi Mallon
	Rachel Mcara

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution) How the charity is constituted

(e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group a) the induction and training of trustees; Scout Leaders, individual section leaders (if opted to take b) trustee' consideration of major risks on the responsibility) and parent’s representation and and the systems and procedures to meets every # months. manage them Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued)

Section B Structure, governance and management (continued)

Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further

4 LT700001 (3rd December 2018)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to X months running costs, circa £X. The Group held reserves of approximately £X against this at year end. This is above the level/below required for operating expenses. However this can be explained by ..........

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy (Specimen 1) • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair) Date	G D Cooke	G D Cooke	G D Cooke	G D Cooke	G D Cooke	G D Cooke
	Geoff Cooke
	GroupScout Leader
	2 1 0 4 2 3
	2	1	0	4	2	3

6 LT700001 (3rd December 2018)

Coxheath Scout Group Profit and Loss Account Year ended 31/03/2022

		2021/22			2020/21
Income
Subscriptions		14,189			9,652
Contribution to capitation		50			371
Scout Hall Hire		4,682			3,301
Fundraising		2,189			5,947
Donations		589			-
Grants		10,667			28,051
Misc
Minibus Hire and contribution to petrol	198		-
Other group activities	185		-
		383			0
Total Income		£32,749			£47,322
Expenditure
Scout Hall Costs
Cleaner and Cleaning Materials	507		131
Land Rental	25		25
General Repairs and Maintenance	1,563		314
New cooker and kitchen work	1,002		-
Redecoration of exterior	-		800
New roof	-		11,929
Insurance	895		871
Utilities			-
Light and Heat	1,104		588
Water	239		266
		5,335			14,924
Scouting expenditure
Beaver	313		20
Cubs	339		-
Scouts	552		192
Camps	636		715
New camping equipment	7,905		-
Other group activities	-		55
Capitation	3,975		3,713
PPE and coronavirus related expenditure	137		1,017
Outdoor activities equipment	117		-
Roundhouse	96		-
Badges	1,267		542
Misc	58		10
Donations	1,323		2,200
Xmas bowling	470		-
Gifts	515		322
Group uniform	37		156
Training	(200)		40
Poppy wreaths - Rememberance Sunday	20		20
		17,560			9,002
Minibus expenditure
Tax, permits and insurance	1,580		(111)
Repairs and MOT	1,109		-
Fuel	239		-
Parking area	216		-
Profit on disposal of minibus	-267		-
Depreciation	1,620		-
		4,497			(111)
Administrative costs
PPS		89			73
Total Expenditure		27,481			23,888
Profit for the year		£5,268		£	23,434

Independent examiner's report to the trustees of the Coxheath Scout Troop I report to the trustees on my examination of the accounts of the Coxheath Scout Troop for the year ended 31st March 2022 Responsibilities and basis of report As the charity trustees of the Coxheath Scout Troop you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'}. I report in respect of my examination of the Coxheath Scout Troop accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foLLowed aLL the applicable Directions given bythe Charity Commission under section 14515llbl of the Act Independent examiner's statement I have completed my examination. I confirm that no materiaL matters have come to my attention in connecbon with the examination giving me cause to believe that in any material respect. l. accounting records were not kept in respect of the Coxheath Scout Troop as required by section 130 of the ACL. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enabLe a proper understanding of the accounts to be reached. Signed: Name: I aLL FCA Fellow of the Institute of Chartered Accountants in England & Wales Address: Springfield House Sandling Road Maidstone Kent ME14 2LP Date: 1st September 2022