## Trustees' Annual Report ## For the period From (start date) **1 0 0 9 20** to end date **1 0 0 9 2 1** ## **Section A** ## **Reference and administration details** Charity name Coxheath Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number 2 8 2 1 2 3 Charity’s principal address The Scout Hut, Westerhill road, Coxheath Postcode M E 1 7 4 D H ## y g y _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ **----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
1 Rob Cox Chair for whole year
2 Sharon Mayhew Treasurer
3 Jodie Crane Secretary
4 Geoff Cooke
5 Alex Foster
6 Andy Hughes
7 Paul Emery
8 Juliet Hazebroek
9 Jenny Stanbury
10 Trudy Maxted
11 Diana Bray
12 Sofi Mallon
**----- End of picture text -----**
## **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Association. They consist of a royal Charter, which in turngives authority to the Bye Laws of the association and The Policy, Orginisation and Rules of The Scout (e.g. trust The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional Policies and procedures adopted for: manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every two months. |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**
The Group Executive Committee has identifed the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identifed are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar| |**Section C**
out in its governing document|**Objectives and activities**
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive diference; we co-
operate with others and make friends.| |to these objects|| |Additional details of the objectives and activities (optional information but encouraged as best practice)|| |You**may choose**to include further|| |statements, where relevant, about:|| |• policy on grantmaking;
• contribution made by volunteers;|| |• policy on investments.
Public beneft statement|The Group meets the Charity Commission's public beneft
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |Summary of the main achievements of|| |the charity during the year|| **Section E Financial Review** reserves **Reserves Policy** sum equivalent to 6 months running costs, circa £1500 grants recieved Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds • how expenditure has supported the key[considers the cash flow requirements.] • investment policy and objectives; **Investment Policy** societies. ## **Section F Other Optional Information** Plans for future periods (details of any **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair) Date D D M M Y Y Coxhèath Stout Group Profit and L05s Account Year ended 3110312021 2020121 2019120 Incorne 9.652 371 3,301 5.947 14.296 Contribution to capitation 5,277 2.093 loo Donations Grants Mi5 28,OSI 591 Camps 591 Total Income £47.322 £22,357 Expendlture S¢out Hollcvsts Cleaner and Cleanin8 Materia15 Land Rental General Repiir5 pnd Maintenance Redecoration of exterior New roof New iables/New floor 131 25 822 25 314 8DO 11,929 3.081 545 871 Light and Hpat Water 588 266 1.412 228 14,924 6,920 Scguting expenditure Beaver Cubs Scouts Camp5 OthèrEmup activ1￿e$ 20 240 276 308 285 260 4,559 192 715 55 3,713 1,017 PPE and coronavirus related expenditure Archery and rifle shooting equipment etc. Badge5 Misc 342 1,180 132 542 io Donations Xma5 bowlin8 2.200 500 6D5 255 383 245 322 156 40 Group uniform Poppywre3ths- Rememberance Sunday 20 20 9.002 9.590 Mlnibus Èxpenditure Tax. permit5 and insurance Repairs and MOT 860 654 120 1,634 Administrotlve tosts pps 73 79 Total EXpendI￿re 23.888 18.223 Profit forthe year Z3,434 £4,134 Independent examinerfs report to the trustees of the Coxheath Scout Troop I report to the trustees on my examination of the accounts of the Coxheath Scout Troop for the year ended 31 March 2021 Responsibilities and basis of report As the charity trustees of the Coxheath Scout Troop you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Arfk I report in respect of my examination of the Coxheath Scout Troop accounts carried out under section 145 of the 2011 Art and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under settion 14515llbl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the exarnination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Coxheath Scout Troop as required by section 130 of the Art,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: lan Hall FCA Fellow of the Instttute of Chartered Accountants in En8land & Wales Address: Springfield House Sandling Road Maidstone Kent ME14 2LP Date: rh September 2021