## Polruan Village Hall 

Charity Registration Number 282085 

Annual Report and Financial Statements for the Year Ended 28[th] February 2022 

The Village Hall School Lane 

Polruan PL23 1QA 

Bank: Lloyds TSB plc 7 High Cross Street St Austell Cornwall 



## **Chairman’s Annual Report for 2022** 

Stephen Willsher – Chairman Kathryn Hill – Vice-Chair / Bookings Secretary Martin Akerman - Treasurer Suzanne Goddard – Secretary 

This report covers the period March 2021 to 28[th] February 2022. 

The Polruan Village Hall is financially secure and in good shape thanks to the efforts of all members of the committee and those who have helped us in the last year. Cornwall County Council and other Agencies have really stepped up with financial and written advice, even though they themselves have also been through tough times. 

Through the coordinated efforts of our Secretary, meetings were able to be held via email and although we were unable to formally meet, all members of the Committee kept in touch and gave valued advice to the Chairman when sought. Together we have successfully passed through a tough period and come out of it knowing that the Hall is in as good, if not better condition than at the start of this Financial Year, and that the Hall has always been available for use by our local community. For this I would like to thank you all. 

Once again, the Village Hall Committee decided not to hold any fund raising activities during the year 2021-22. This decision was made in light of the restrictions resulting from Covid and the desire not to compete with other local organisations/suppliers in an already tight market. Thanks to the sterling work of our Treasurer, you will see from his report that more Grants were sourced in support of the Hall and monies provided by the most generous Barrie Bequest, have put the Hall in a very strong financial standing. Having reviewed the figures, we can all be very confident that the hall will continue to be available to the benefit of Polruan and the local community for a long time to come. 

Due to illness, the refurbishment work on the Hall stalled. The decision was made that continuity of use of the same builder was important for a number of reasons, and so this element was allowed to slip on our programme of works. Work will recommence in the next financial year. 

I would also like to thank our Committee Secretary and Booking Clerk for the many hours they have put in behind the scenes, in not only keeping our records straight, but working around the hall and especially organising the kitchen. 

As always, the Management Committee would welcome new members to the Committee, as well as new ideas to support our community. 

**Stephen Willsher Chairman Date: 28[th] February 2022** 



## **Polruan Village Hall Treasurer’s Statement** 

- Village Hall Hire income £304 This is significantly lower than pre-Covid years. Due to the ongoing Covid issue we cancelled annual storage charges for our Regular User Groups. 

- Due to Covid restrictions, for a second year there was no income from Cream Teas, Coffee Mornings, Russell & Lugger Inn Quizzes and our BBQ. 

- PV Array Feed-In Tariff income of £339. 

- Grant Funding from, The Marjorie Barrie Endowment (administered by the Polruan Town Trust)  £8,164, The Foyle Foundation £1,000, The Bernard Sunley Family Fund  £2,500,and The Garfield Weston Fund £3,000. 

- The Marjorie Barrie Endowment funding has facilitated a programme of significant repair and redecoration. It also funded the purchase and commissioning of a Film showing capability and the provision of Broadband and WiFi . 

- The Grants from The Bernard Sunley Foundation, The Garfield Weston Fund and The Foyle Foundation were used to effect the completion of our kitchen refurbishment Project. 

- We received a total of £12,930 from Cornwall Council as Government Business Support Grant payments. 

||**2021**|**2022**|
|---|---|---|
|Cash at Bank|31813.60|22648.26|
|Petty Cash|-1.24|00.00|
|**Total Funds**|**31812.36**|**22648.26**|



Our current financial position is excellent. Due to the very supportive Government Grants this year, in total £12,930, that we have received through Cornwall Council, we are now in a continuing positive financial position. 

**Martin Akerman. Hon. Treasurer Date:  28[th] February 2022** 



Polruan Villa
e Hall Income Ex
enditure
March 1st 2021 to Februa
28th 2022
Income
MaTJotfje Banle Endi)wment-Town Thts-t
Foyle FoundatÉonlComn)uuity knttery Fu￿*
Bernard Sunleyl Calorcornmunty Fund
Nornun FamilyTnLSt
Cornwa]I CommunÉry Follndadon
Covid Business SuppDrtGrdDts
Amazon Prime Fund
Garfleld Weston Fund
Hau Hire
£8,163.60
£i.000.00
£2,500.00
£0.00
£0.00
£12,929.79
£6.32
£3.000.00
£304.00
£0.00
£8,800.00
£1,058.07
£2,000.00
£2,800.00
£17J35.00
£0.00
£o,00
£89&00
Fund Ralslng
Barbeque
Qulzzes
CreamTeaslCoffee Mornlngs
£0.00
£0.00
£0.00
£0.00
Electrlc Meter
Feed-InTarlff
Other Income-DonadonslCash
£46.00
£338.64
£83.00
£341.10
Expendithre
Hall ImproveMentPro￿￿
Electriciry
Insurdttce
BroadbandlCancÈlled BooklDg
£35.390.48
£249.75
£412.30
£BI.28
£222.85
£230.30
£283.00
£115.68
£80.14
£118.44
£389.94
£109.20
£4.867.54
£198.68
£361.44
£150.00
£451.77
£180.00
£452.33
£96.34
£70.00
£15B.88
£170.00
£88.80
Licensing
Maintenar
Water Rate5
Garden Servlces
Flre EqulpmentTesVRenEwal
ElectrtcalAnnual TesV5yearPAT
Web Site Costs
Petrycash Lxpendiiure
Current Finances
Uoyd5 TSB
Petty Cash
£22.648.26
£31,813.60
Dateitr￿ , 2o£L

## **Polruan Village Hall Charity Commission Financial Reporting** 

## **– Accounts Annual Return. Independent Examination / Audit.** 

The Charity Commission For England and Wales has issued a guidance, ‘Independent Examination of Charity Accounts’ This guidance was effective from 1 November 2017. 

Charity Law now sets out reporting, filing and external scrutiny obligations, which Charity Trustees are required to follow. It also states that a Charity with a gross annual income in excess of £25,000 is required to have a process of external scrutiny of their accounts and that Trustees may decide that an Independent Examination is appropriate. An Audit, however, is not required unless the income of a Charity exceeds £250,000. 

For the Charity Commission Annual Return Reporting, an Annual Return must be completed if annual income exceeds £10,000. Our Annual Income for the Financial Year ended 28[th] February 2022 was £28,519.26p. The Trustees have agreed that an Independent Examination should be carried out. In line with our normal process, an Annual Return to the Charity Commission will be entered subject to approval of the Accounts at the AGM. 

**Martin Akerman. Hon. Treasurer Date:  28[th] February 2022** 



Independent Examiner's Report to the Trustees of Polruan Village Hall
I report on the accounts for the year ended 28th February 2022
The charity's management committee considers that an audit is not required for this year
under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent
examination is needed.
It is my responsibility to.,
Examine the accounts under Section 145 of the 2011 Act:
Follow the prO￿dureS laid down in the General Directions given by the Charity
Commissioners section 145{5){b) of the 2011 Act,. and
State whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordan￿ with the General Directions given by the
Charity Commission.
An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from the
management committee concerning any such matters. The procedures undertaken do not
provide all the eviden￿ that would be required in a full audit, and consequently I do not
express an audit opinion on the accounts.
Independent Examiner's statement
In connection with my examination, no matters have come to my attention
Vvhich give me reasonable cause to believe that in any material respect the
requirements.
To keep accounting records in accordance with s.130 of the 2011 Act,. or
Prepare accounts which accord with these accounting records have not been met"
or
To which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
NAME:
Malcolm Dodd
SIGNED:
ADDRESS: 3 Fore Street, Polruan, Fowey, Cornwall, PL23 1 PQ
DATE: 20th September 2022