## **THE KEENE HALL**
**(Registered Charity No. 282025)**
## **Report to the 24th Annual General Meeting, held on Tuesday 28[th] May 2024**
## **Introduction**
It is my pleasure and privilege to present this report on behalf of the Trustees and it is appropriate that I start with thanks to the Keene Hall team: Susan Royce, our Administrator, Steve Bullman, our Caretaker/Cleaner and John Germaine, who continues as our relief Caretaker.
## **Trustees**
We currently have a eight Trustees, elected and nominated:
- Elected: Christine Paul, Margaret Wallbank Geraldine Willden and John Turkentine
- Nominated: Anthony McQuiggan, Neville Paul, Chris Shreeve and Stephanie Troop
## **Hiring**
Our hirings improved compared with last year and are at a good level.
## **Building and Garden**
- Trustees’ agreed a major refurbishment of the stage area. That included the stage floor being sanded and treated; the stage curtains being cleaned and re-proofed against fire and the walls being repaired and painted.
- The Lodge Room floor was sanded and re-varnished.
- Grants Garden Services carried out substantial work in the car park and other outside areas:
- Major cut-back to show clearly defined car park spaces
- Filling in and concrete edging along the back fence
- Removal of encroaching small trees and shrubs
## **Our finances**
Whilst our expenditure exceeded our income this year by a substantial amount, our reserves are nonetheless still very healthy. It should be noted that the items mentioned under Building & Garden cost £10827.
## **Community engagement**
Trustees’ agreed to make the Keene Hall fully available for a showcase event in July, being organised by the Parish Council, for voluntary groups in Galleywood,
Our aim, as ever, is to keep our Hall up to a very good standard, and to ensure we continue to offer a venue that is up to date, attractive, competitive, comfortable and safe! My thanks to trustee colleagues who help make this happen.
## Neville J. A. Paul
Chairman of the Trustees
March 2024
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||~~**Keene Hall - Income & Expe**~~|~~**Keene Hall - Income & Expe**~~|~~**nditure 1st April 20**~~|~~**3 to 31st Marc**~~|~~**h 2024**~~|||
|||||||||
||**As at 31 Mar. 2024**|||||||
||||||**Income**|**Expenditure**||
|||||||||
|**Bt.Fwd**|Current Bank A/c 86026011||as at 1 April 2023||1,000.00|||
||deduct
o/s cheques||||1,683.31
-|||
||add
items notyet credited|||||||
||Capital Reserve A/c 86039210||as at 1 April 2023||68,876.81|||
||PettyCash||||98.78|||
||Cash notpaid to bank||||33.00|||
||||**Total Bt. Fwd.**||68,325.28|||
|||||||||
|**Receipts**|Rent from GPC||||8,030.24|||
||HiringCharges||||55,022.28|||
||Refundable deposits||||3,300.00|||
||Deposit Interest||||746.65|||
||Other income||||850.35|||
|||||||||
||||**Total Receipts**||**67,949.52**|||
|||||||||
||||**TOTAL INCOME**||**136,274.80**|||
|||||||||
|**Payments**|Salaries|||||43,114.11||
||Administration & Cleaning|||||217.57||
||Garden|||||2,635.28||
||Building|||||11,808.86||
||Utilities|||||8,485.61||
||Insurance & PRS|||||1,683.31||
||Printing& Stationery|||||99.47||
||Capital expenditure|||||-||
||Miscellaneous|||||127.90||
||Deposits refunded|||||5,136.50||
|||||||||
||||**Total Payments**|||**73,308.61**||
|||||||||
||||**Total Receipts less Payments**||**(5,359.09)**|||
||||**(Payments less Receipts)**|||||
|||||||||
|**Cd. Fwd.**|Current Bank A/c 86026011||as at 28 Mar 2024|||1,000.00||
||deduct
o/s cheques|||||0.00||
||add
items notyet credited|||||-||
||Business Reserve A/c 86039210||as at 28 Mar 2024|||61571.16||
||PettyCash float|||||104.03||
||Cash in hand(notpaid to bank)|||||291.00||
|||||||||
||||**Total Cd. Fwd.**|||**62,966.19**||
|||||||||
|||||**TOTAL EXPEND**||**136,274.80**||
|||||||||
||**Control Totals:**|||||||
|||||||||
||**TOTAL INCOME**||**136,274.80**|||||
||**less TOTAL EXPENDITURE**||**(136,274.80)**|||||
||**Difference**||**-**|||||
|||||||||
**Independent examiner's report on the accounts**
||**Independent examiner's report on**
**the accounts**|**Independent examiner's report on**
**the accounts**||||
|---|---|---|---|---|---|
|**Section A**
**Independent Examiner’s Report**||||||
|||||||
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**||||||
|||The Keene Hall||||
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31 March 2024||**Charity no**
**(if any)**|282025|
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|||One and two
(remember to include the page numbers of additional sheets)||||
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. [ ~~The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [named body]]~~ . _Delete_ [ ] _if not applicable._
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention
**Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**IER**
**December 2017**
1
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
||*_Please delete the words in the brackets_|
|---|---|
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or**
**body: I.C.A.E.W.**
**:**|**M. D. Cotterill**|
||**Michael David Cotterill**|
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||70 Tabors Avenue|
||Chelmsford|
||CM2 7EJ|
**(if any):. Address:**
**IER**
**December 2017**
2
IER
December 2017