REGISTERED CHARITY NUMBER: 281959
Report of the Trustees and
Financial Statements
for the Year Ended 30 April 2023
for
Kings Tamerton Community Association
Sheppards Accountants Limited 22 The Square The Millfields Plymouth Devon PL1 3JX
Kings Tamerton Community Association
Contents of the Financial Statements for the Year Ended 30 April 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |
Kings Tamerton Community Association
Report of the Trustees for the Year Ended 30 April 2023
The trustees present their report with the financial statements of the charity for the year ended 30 April 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
281959
Principal address
Newton Avenue Kings Tamerton Plymouth Devon PL5 2BH
Trustees
Mrs J Dennis Mrs D Oram Mrs J Boulton Mrs M Jeffery (resigned 9/7/2022) Mr C Lynch (resigned 1/8/2022) Mr J Neale Mrs M Jeffery (appointed 20/9/2022) Mr C Hanwell (appointed 20/9/2022) Mrs C Greep (appointed 3/5/2022) Mrs L Damarell (appointed 3/5/2022) (resigned 27/2/2023) Mrs A Romanski (appointed 24/1/2023) Mrs K Gillard (appointed 24/1/2023)
HOLDING TRUSTEES
The Holding Trustees who served the charity during the year were:-
Mr T Taylor Mr D Winters
Independent Examiner
Sheppards Accountants Limited 22 The Square The Millfields Plymouth Devon PL1 3JX
Bankers
Lloyds TSB 8 Royal Parade Plymouth Devon PL1 1DS
Page 1
Kings Tamerton Community Association
Report of the Trustees for the Year Ended 30 April 2023
TRUSTEES' REPORT
ACTIVITIES
Since Covid-19 restrictions were lifted on 22 February 2022, we were gradually able to bring in more activities at the club although members of the public were nervous about venturing out.
The Monday evening bingo sessions continue to be held, during which we hold a raffle and sell 'lucky number cards' to raise funds for the centre. Tea/coffee and refreshments are served in the interval.
The regular Thursday coffee mornings including bingo session and refreshments continue to be successful.
We were able to hold Table Top Sales and other similar activities.
We held various events including Fun Day, Easter Party, Christmas party and celebrating the Kings Coronation.
We tried introducing Roast Dinners on a Sunday, but unfortunately this was not successful and it was decided to stop this service.
USE OF FACILITIES
We are now receiving rent from Whist Club, Musketeers, Music of the Night, Nut Rockers.
OTHER MATTERS
We have now installed a Disabled Access to the club.
We received the following Grants:-
-
£300 Plymouth City Councillors Grant towards the Funday
-
£500 Plymouth City Council towards celebrating the Kings Coronation.
-
£500 North Yard Trust for over 60's meal
Approved by order of the board of trustees on 3 December 2023 and signed on its behalf by:
Mrs J Dennis - Trustee
Page 2
Independent Examiner's Report to the Trustees of Kings Tamerton Community Association
Independent examiner's report to the trustees of Kings Tamerton Community Association
I report to the charity trustees on my examination of the accounts of Kings Tamerton Community Association (the Trust) for the year ended 30 April 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Ian Sheppard
Sheppards Accountants Limited 22 The Square The Millfields Plymouth Devon PL1 3JX
5 December 2023
Page 3
Kings Tamerton Community Association
Statement of Financial Activities for the Year Ended 30 April 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 465 Charitable activities Charitable activities 4,461 Income from non-charitable trading activities - Other trading activities 2 21,798 Investment income 3 242 Other income 241 Total 27,207 EXPENDITURE ON Raising funds 7,343 Charitable activities Charitable activities 25,264 Management and administration - Plymouth City Council Grants - Grants Used - Other 15,225 Total 47,832 NET INCOME/(EXPENDITURE) (20,625) RECONCILIATION OF FUNDS Total funds brought forward 246,283 TOTAL FUNDS CARRIED FORWARD 225,658 |
Restricted funds £ - - 1,300 - - - 1,300 1,000 - - 1,550 - 2,550 (1,250) 1,250 - |
2023 Total funds £ 465 4,461 1,300 21,798 242 241 28,507 8,343 25,264 - 1,550 15,225 50,382 (21,875) 247,533 225,658 |
2022 Total funds £ 543 4,511 17,150 20,051 17 245 42,517 8,406 18,108 100 - 17,200 43,814 (1,297) 248,830 247,533 |
|---|---|---|---|
The notes form part of these financial statements
Page 4
Kings Tamerton Community Association
Balance Sheet 30 April 2023
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 6 183,109 CURRENT ASSETS Debtors 7 732 Cash at bank and in hand 42,685 43,417 CREDITORS Amounts falling due within one year 8 (868) NET CURRENT ASSETS 42,549 TOTAL ASSETS LESS CURRENT LIABILITIES 225,658 NET ASSETS 225,658 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ - - 408 408 (408) - - - |
2023 Total funds £ 183,109 732 43,093 43,825 (1,276) 42,549 225,658 225,658 225,658 - 225,658 |
2022 Total funds £ 191,222 1,125 56,048 57,173 (862) 56,311 247,533 247,533 246,283 1,250 247,533 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 3 December 2023 and were signed on its behalf by:
Mrs J Dennis - Trustee
The notes form part of these financial statements
Page 5
Kings Tamerton Community Association
Notes to the Financial Statements for the Year Ended 30 April 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Long leasehold - Straight line over 50 years Fixtures and fittings - 20% Straight Line Computer equipment - 33.3% Straight Line
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 6
Kings Tamerton Community Association
Notes to the Financial Statements - continued for the Year Ended 30 April 2023
2. OTHER TRADING ACTIVITIES
| Table top sales and similar activities Membership Fees Bingo receipts and raffles Lucky Numbers Coffee mornings Halloween Party Fun Day Birthday Party/Reopening Raffle Easter Raffle Ticket Sales Roast Takings 3. INVESTMENT INCOME Bank interest receivable 4. TRUSTEES' REMUNERATION AND BENEFITS Trustees' expenses During the year the charity paid expenses totalling £80 (2019 £364). 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 543 Charitable activities Charitable activities 4,511 Income from non-charitable trading activities 17,150 Other trading activities 20,051 Investment income 17 Other income 245 Total 42,517 EXPENDITURE ON Raising funds 8,406 Charitable activities Charitable activities 18,108 Management and administration 100 Other 17,200 |
2023 £ 1,135 5,196 7,040 1,896 6,123 - 111 131 - 166 21,798 2023 £ 242 Restricted funds £ - - - - - - - - - - - |
2022 £ 378 5,742 5,279 2,124 5,233 271 642 182 200 - 20,051 2022 £ 17 Total funds £ 543 4,511 17,150 20,051 17 245 42,517 8,406 18,108 100 17,200 |
|---|---|---|
Page 7
Kings Tamerton Community Association
Notes to the Financial Statements - continued for the Year Ended 30 April 2023
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - Unrestricted funds £ Total 43,814 NET INCOME/(EXPENDITURE) (1,297) RECONCILIATION OF FUNDS Total funds brought forward 247,580 TOTAL FUNDS CARRIED FORWARD 246,283 6. TANGIBLE FIXED ASSETS Fixtures Long and leasehold fittings £ £ COST At 1 May 2022 306,760 90,895 Additions - 2,613 At 30 April 2023 306,760 93,508 DEPRECIATION At 1 May 2022 116,723 89,710 Charge for year 9,502 1,224 At 30 April 2023 126,225 90,934 NET BOOK VALUE At 30 April 2023 180,535 2,574 At 30 April 2022 190,037 1,185 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors Prepayments and accrued income |
continued Restricted funds £ - - 1,250 1,250 Computer equipment £ 438 - 438 438 - 438 - - 2023 £ - 732 732 |
Total funds £ 43,814 (1,297) 248,830 247,533 Totals £ 398,093 2,613 400,706 206,871 10,726 217,597 183,109 191,222 2022 £ 400 725 1,125 |
|---|---|---|
Page 8
Kings Tamerton Community Association
Notes to the Financial Statements - continued for the Year Ended 30 April 2023
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Bank loans and overdrafts (see note 9) Other creditors |
2023 £ 408 868 1,276 |
2022 £ - 862 862 |
|---|---|---|
9. LOANS
An analysis of the maturity of loans is given below:
| Amounts falling due within one year on demand: | 2023 2022 £ £ |
|---|---|
| Bank overdrafts | 408 - |
10. MOVEMENT IN FUNDS
| Unrestricted funds General fund Plymouth City Council Covid-19 Restricted funds Plymouth City Council TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds North Yard Community Trust Plymouth City Council TOTAL FUNDS |
At 1.5.22 £ 221,283 25,000 246,283 1,250 247,533 Incoming resources £ 27,207 500 800 1,300 28,507 |
Net movement At in funds 30.4.23 £ £ (20,625) 200,658 - 25,000 (20,625) 225,658 (1,250) - (21,875) 225,658 Resources Movemen expended in funds £ £ (47,832) (20,625 (500) - (2,050) (1,250 (2,550) (1,250 (50,382) (21,875 |
|---|---|---|
Page 9
Kings Tamerton Community Association
Notes to the Financial Statements - continued for the Year Ended 30 April 2023
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.5.21 £ Unrestricted funds General fund 222,580 Plymouth City Council Covid-19 25,000 247,580 Restricted funds Plymouth City Council 1,250 TOTAL FUNDS 248,830 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 42,517 TOTAL FUNDS 42,517 A current year 12 months and prior year 12 months combined position is as follows: At 1.5.21 £ Unrestricted funds General fund 222,580 Plymouth City Council Covid-19 25,000 247,580 Restricted funds Plymouth City Council 1,250 TOTAL FUNDS 248,830 |
Net movement At in funds 30.4.22 £ £ (1,297) 221,283 - 25,000 (1,297) 246,283 - 1,250 (1,297) 247,533 Resources Movement expended in funds £ £ (43,814) (1,297) (43,814) (1,297) Net movement At in funds 30.4.23 £ £ (21,922) 200,658 - 25,000 (21,922) 225,658 (1,250) - (23,172) 225,658 |
|---|---|
Page 10
Kings Tamerton Community Association
Notes to the Financial Statements - continued for the Year Ended 30 April 2023
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 69,724 | (91,646) | (21,922) |
| Restricted funds | |||
| North Yard Community Trust | 500 | (500) | - |
| Plymouth City Council | 800 | (2,050) | (1,250) |
| 1,300 | (2,550) | (1,250) | |
| TOTAL FUNDS | 71,024 | (94,196) | (23,172) |
11. RELATED PARTY DISCLOSURES
The charity is affiliated with Kings Tamerton Social Club (registered friendly society number 25746R). The club's objects state that it supports the objects, activities and finances of the charity.
12. EXCEPTIONAL ITEMS
INCOMING
The charity received the following Grants during the year. These Funds are restricted:-
-
£300 Plymouth City Councillors Grant towards the Funday
-
£500 Plymouth City Council towards celebrating the Kings Coronation.
-
£500 North Yard Trust for over 60's meal
The charity gave £4,500 to Kings Tamerton Social Club Ltd to help with bills.
Page 11
Kings Tamerton Community Association
Detailed Statement of Financial Activities for the Year Ended 30 April 2023
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 80 | 372 |
| Admissions | 385 | 171 |
| Other trading activities | 465 | 543 |
| Table top sales and similar activities | 1,135 | 378 |
| Membership Fees | 5,196 | 5,742 |
| Bingo receipts and raffles | 7,040 | 5,279 |
| Lucky Numbers | 1,896 | 2,124 |
| Coffee mornings | 6,123 | 5,233 |
| Halloween Party | - | 271 |
| Fun Day | 111 | 642 |
| Birthday Party/Reopening Raffle | 131 | 182 |
| Easter Raffle Ticket Sales | - | 200 |
| Roast Takings | 166 | - |
| Investment income | 21,798 | 20,051 |
| Bank interest receivable | 242 | 17 |
| Charitable activities | ||
| Hall Hire | 3,851 | 3,921 |
| Skittle Hire | 260 | 300 |
| Whist Club | 350 | 290 |
| Grants | 1,300 | 17,150 |
| Other income | 5,761 | 21,661 |
| Sundry income receipts | 241 | 245 |
| Total incoming resources | 28,507 | 42,517 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Rents | 2,360 | 2,950 |
| Other trading activities | ||
| Bingo supplies | 94 | 604 |
| Over 60s party costs | - | 479 |
| Fundraising costs | 5,889 | 4,173 |
| Lucky Number payouts | - | 200 |
| 5,983 | 5,456 |
This page does not form part of the statutory financial statements
Page 12
Kings Tamerton Community Association
Detailed Statement of Financial Activities for the Year Ended 30 April 2023
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Other trading activities | ||
| Charitable activities | ||
| Wages | 1,644 | - |
| Rates and water | 1,025 | 652 |
| Postage and stationery | 1,028 | 329 |
| Sundries | 213 | 437 |
| Repairs and renewals | 11,797 | 2,560 |
| Clearing Drains & Cleaning | 489 | 518 |
| Fire & security costs | 1,459 | 4,563 |
| Halloween party | 78 | 132 |
| Christmas party | 495 | 206 |
| Fun Day | 407 | 335 |
| Parties | 37 | - |
| Other | 18,672 | 9,732 |
| Long leasehold | 9,502 | 9,502 |
| Fixtures and fittings | 1,223 | 698 |
| Exceptional items | 4,500 | 7,000 |
| Support costs | 15,225 | 17,200 |
| Management | ||
| Insurance | - | 65 |
| Governance costs | ||
| Insurance | 5,847 | 5,340 |
| Telephone | 1,425 | 2,207 |
| Accountancy and legal fees | 870 | 864 |
| 8,142 | 8,411 | |
| Total resources expended | 50,382 | 43,814 |
| Net expenditure | (21,875) | (1,297) |
This page does not form part of the statutory financial statements
Page 13