Registered Charity Number 281945
Annual Report and Accounts for Mereside Village Hall (MVA) Registered Charity No. 281945
Trustees’ Annual Report
1 January 2021 – 31 December 2021
Names of Trustees
John Mitchell (Chairman) Steve Davis (Vice Chairman) Amy Edwards (Secretary) Michael Stitson (Treasurer) Caroline Aebutius Kathy Addy John Chrisp (Hall Bookings/ President) Barbara Davis Corinne Campbell Wendy Ansell (Newsletter Editor) Bruce Carter Carole Gudgion Gill Mitchell Emily Stevens Kathy Stitson Susan Walker
2021
The Covid regulations were relaxed, and the hall finally reopened. The hard work of the volunteers and the grants that we have received have helped the hall to weather the pandemic and towards the end of the year we start to return to normal; events are taking place and villagers are using the hall again.
2021 Achievements
The hall has been awarded Hallmark 1 status. This demonstrates that the hall is well run and has easily met the standards set by Hallmark. The report states that “the dedication of the trustees is clear to see, and they work incredibly hard to maintain the excellent standards within the building” . The certificate is on the website which is also new this year. A group of committee members have already made a start on Hallmark 2.
The small band of handymen have continued their good work throughout the year:
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The lighting in the hall for events has changed with the lights for the artistes and the lights for dancing being separated and controlled more easily.
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Up and downlighters have been added to the back wall to provide low-level light for the audience when an event is taking place.
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The Christmas wreaths have been refurbished with LED lighting.
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Outdoor woodwork has been re-stained
1 | P a g e M e r e s i d e V i l l a g e A s s o c i a t i o n
In addition, we have added a number of technological changes to the hall:
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The hall now makes use of the Hallmaster booking system for hiring the hall. Users can see when the hall is in use and when it is available and if they wish to they can make a provisional booking. The existing recuring bookings have been transferred and users are now making their own bookings for the hall.
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We have added to the variety of outdoor fitness equipment by having chin-up bars installed.
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The hall has its own website meresidevillagehall.co.uk which has information about the hall as well as the link to the Hallmaster page and the Hallmark Certificate. If anyone has content that they would like to add to the website, please contact a committee member.
Most importantly a new draught beer, Digfield’s Fool’s Nook, has been added to the range of fine ales and beers available at the bar.
Reserves Policy
The MVA has sufficient resources in the bank as unrestricted reserves at the year end. These reserves are available for unforeseen expenditure in relation to building maintenance or urgent furniture or equipment replacement. It is the Trustees’ policy to maintain unrestricted reserves[1] of between 150% and 200% of annual revenue budget expenditure.
There are currently no restricted funds for maintenance in hand although a number of important maintenance and safety activities are planned for the next year.
Future Plans
The committee wishes to build on the existing success of the hall and use Hallmark 2 to ensure the continued development of the hall, the health and safety of its users, security and licenses.
The committee has identified the following maintenance and safety related projects:
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Replacing the soffits and facias where necessary on the gable walls of the hall.
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Refurbishing the other soffits and facias.
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Resolving the issue with the hall apron being unsafe; hence the yellow paint warning of uneven surfaces.
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Provide additional solar lighting to the car park and paths.
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Providing timed solar lighting on the MUGA.
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Providing lighting for football training in the winter.
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• Replacing the container used as storage.
I wish to thank all of the committee and the other volunteers for their cheerful contributions to the running of the hall whilst it had been closed and now as it opens up for their support for the various events and activities that are run at the hall.
John Mitchell, Chair 10[th] March 2022
1 The committee are responsible for the maintenance of the village hall and from time to time this involves major works far in excess of cash reserves held. On identifying such major works, fundraising is undertaken with the object of meeting the costs in full (i.e. without needing a loan). Such funds would be restricted. 2 | P a g e M e r e s i d e V i l l a g e A s s o c i a t i o n
COIF ACCOUNTS YEAR ENDING 31ST DECEMBER 2021
COIF DEPOIST ACCOUNT - 977640001C
Balance b/f as at 1/1/21 11,642.11 Dividend from Investment Fund 668.52 Interest 1.39 Closing Balance as at 31/12/21 12,312.02
COIF INVESTMENT FUND - 977640001T
Balance b/f as at 1/1/21 3,108.90 172.95 units @1797.57 per unit Closing Balance as at 31/12/21 3,551.84 172.95 units @2053.68 per unit TOTAL COIF BALANCES AS AT 31/12/21 15,863.86
Mereside Village Association Receipts and Payments Year Ending 31st December 2021
| Reciepts | COIF | Cash | Bank | Total | |||
|---|---|---|---|---|---|---|---|
| Adverts | 0.00 | 261.50 | 261.50 | ||||
| Bingo | 0.00 | 0.00 | 0.00 | ||||
| Donations To Gift A/C | 294.35 | 4844.40 | 5138.75 | ||||
| Entertainment | 312.06 | 0.00 | 312.06 | ||||
| Grants | 0.00 | 75617.00 | 75617.00 | ||||
| Hall Hire | 644.00 | 2093.00 | 2737.00 | ||||
| Loan Drovers Rest | 0.00 | 125.00 | 125.00 | ||||
| Misc | 0.00 | 991.00 | 991.00 | ||||
| Rent Drovers Rest | 0.00 | 5700.00 | 5700.00 | ||||
| Cash To Bank | 0.00 | 0.00 | 0.00 | ||||
| Bank Interest | 1.39 | 0.00 | 0.00 | 1.39 | |||
| Dividend from Investment Fund | 668.52 | 0.00 | 0.00 | 668.52 | |||
| Revaluation of COIF Units | 442.94 | 0.00 | 0.00 | 442.94 | |||
| 1112.85 | 1250.41 | 89631.90 | 91995.16 | ||||
| Payments | |||||||
| Bank Charges | 0.00 | 0.00 | 0.00 | ||||
| Bingo | 0.00 | 0.00 | 0.00 | ||||
| Carpet Cleaning | 0.00 | 0.00 | 0.00 | ||||
| Cleaning | 0.00 | 0.00 | 0.00 | ||||
| Donations | 0.00 | 0.00 | 0.00 | ||||
| Drainage Board | 0.00 | 119.40 | 119.40 | ||||
| Electricity | 0.00 | 1023.00 | 1023.00 | ||||
| Entertainment | 0.00 | 0.00 | 0.00 | ||||
| Fire Equipment | 0.00 | 344.65 | 344.65 | ||||
| Handyman | 256.25 | 0.00 | 256.25 | ||||
| HMRC | 0.00 | 30.20 | 30.20 | ||||
| Licences | 0.00 | 585.68 | 585.68 | ||||
| Maintenance | 0.00 | 1301.44 | 1301.44 | ||||
| Meresider Printing | 0.00 | 923.50 | 923.50 | ||||
| Misc | 400.00 | 476.00 | 876.00 | ||||
| Oil | 0.00 | 0.00 | 0.00 | ||||
| Phone & Broadband | 0.00 | 411.24 | 411.24 | ||||
| Purchases For Hall | 117.80 | 62204.03 | 62321.83 | ||||
| Rates | 0.00 | 289.88 | 289.88 | ||||
| Rubbish Collection | 0.00 | 376.53 | 376.53 | ||||
| Training | 0.00 | 0.00 | 0.00 | ||||
| TV Licence | 0.00 | 159.00 | 159.00 | ||||
| Wages | 0.00 | 677.08 | 677.08 | ||||
| Water | 0.00 | 0.00 | 0.00 | ||||
| Window Cleaning | 140.00 | 0.00 | 140.00 | ||||
| Hall Hire | 0.00 | 0.00 | 0.00 | ||||
| To Bank | 0.00 | 0.00 | 0.00 | ||||
| TOTAL | 0.00 | 914.05 | 68921.63 | 69835.68 | |||
| Receipt over Payments | 1112.85 | 336.36 | 20710.27 | 22159.48 |
MERESIDE VILLAGE ASSOCIATION FINANCIAL STATEMENT - YEAR ENDING 31ST DECEMBER 2021
| OPENING FUND 1ST JANUARY 2021 | ||
|---|---|---|
| INVESTMENTS | 14,751 | |
| BANK TSB | 27,554 | |
| CASH IN HAND | 924 | |
| 43,229 | ||
| CLOSING FUNDS 31ST DECEMBER 2021 | ||
| INVESTMENTS | 15,864 | |
| BANK TSB | 48,264 | |
| CASH IN HAND | 1,261 | |
| 65,388 | ||
| NETT MOVEMENT IN YEAR | 22,159 | |
| INCOME | 91,995 | |
| As per attached sheet | ||
| EXPENDITURE | 69,836 | |
| As per attached sheet | ||
| INCOME OVER EXPENDITURE | 22,159 | |
| - | Check |
AUDIT CERTIFICATE
I certify that I have carried out an audit of the records of Ramsey Mereside Village Association. I am satisfied that these have been accurately produced and maintained and form an accurate basis for the accounts for the year ended 31[st] December 2021.
I have also verified that the income and expenditure, assets and liabilities of the said Ramsey Mereside Village Association are correctly stated in the said accounts, which portray a correct and fair statement of the said Association’s finances.
Yvonne Goodman Independent Auditor
24[th] January 2022