## Trustees’ annual report for the period
Period start date 0 1 1 0 2 1 Pe1riod end1dat3e 0 0 9 2 2 0 Charity No Charity name Capel le Ferne Village Hall Committee 2 8 1 7 8 6 (if any)
## Objectives and Activities
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SORP
reference
Summary of the Para 1.17 ‘The village hall is held in trust for the
purposes of the charity use of the inhabitants of Capel-le-Ferne
as set out in its for meetings, lectures, classes and for
other forms of recreation and leisure
governing document
time occupation with the object of
improving the conditions of life for the
said inhabitants.
Summary of the main Para 1.17 The hall provides a central point for the
activities in relation to and activities of the village providing a home
those purposes for the 1.19 for many local organisations such as the
public benefit, in Parish Council, Women’s Institute,
Badminton, Kent Active Retirement
particular, the activities,
Fellowship, Bridge, Youth Club, Short Mat
projects or services
Bowls club, Pilates, Tai Chi and Car Club.
identified in the
Dance and fitness clubs also hold weekly
accounts. meetings. The hall offers preferential
rates for residents and is available for
private parties. The Farmer’s Market has
run all year and now has a range of stalls
including meat, bread, cakes and fruit
and veg. The café at the Farmers Market
continues to provide a place where the
community can meet for coffee and a
chat. The Parish council has a regular
surgery at the Farmers Market. A
successful McMillan coffee morning was
run during the year and a book sale and
the volunteer’s afternoon tea proved
popular. The honesty books continue to
be popular in both supply and demand.
New flooring has been introduced, a new
cooker installed, new lighting installed in
the main hall, a new sound system
installed together with broadband and
access to the internet, and new window
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Charity Accounts templates – Trustees’ annual report
October
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winders also in the main hall. Regular
maintenance on plumbing and electrics
has also taken place.
Statement confirming Para 1.18 The charity trustees have complied with
whether the trustees have their duty to have due regard to the
had regard to the guidance on public benefit published by
the Commission in exercising their
guidance issued by the
powers or duties.
Charity Commission on
public benefit
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## Additional information (optional)
You may choose to include further statements where relevant about:
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Contribution made by Para 1.38 The hall would not be able to function
volunteers as it does without its band of
volunteers. Our Trustees and
volunteers who get out and put away
tables for events, help out at boot
fairs and the Garage Safari, run
kitchens, make cakes, put up
Christmas decorations, take them
down, perform routine maintenance,
bid for funding, organise marketing,
plan events, attend meetings about
and on behalf of the hall and
generally the 101 things that ensure
the functioning of a successful
community hall.
Other The hall continued its 5-star food and
hygiene rating after inspection by
Dover District Council.
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Charity Accounts templates – Trustees’ annual report
October
Charity Accounts templates – Trustees’ annual report October
2 of
## Achievements and Performance
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SORP
reference
Summary of the main Para 1.20 This year the Committee launched an
investment into the fabric of the
achievements of the
building with new lights, new flooring
charity, identifying the
and sound equipment. Broadband has
difference the charity’s
made significant difference to
work has made to the
services now available particularly to
circumstances of its stallholders at the Farmers Market
beneficiaries and any wider and people hiring meeting rooms. The
benefits to society as a hall played its part in supporting the
whole. village Jubilee celebrations including
running a free beverage bar for all
participants.
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## Financial Review
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SORP
reference
Review of the charity’s Para 1.21 .
financial
position at the end of the
period
Statement explaining the Para 1.22 No formal policy – reserves above
policy for holding reserves £3000 are transferred to a higher
stating why they are held interest account. Any monies in this
account are used for expansion
and/or investment in the fabric of
the hall. Currently the hall has
money in hand to carry out
expansion work planned before the
COVID lockdown; however, given
the uncertain pandemic situation,
the committee have decided to hold
off the extension and use some of
the money to replace the main hall
floor.
Amount of reserves held Para 1.22 25465
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 No uncertainties
uncertainties about the
charity continuing as a
going concern
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## Additional information (optional)
You may choose to include further statements where relevant about:
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SORP
reference
The charity’s principal Para 1.47 Letting of halls, fundraising events
sources of funds such as the Garage Safari, Boot
Fairs, Farmers Market, Christmas
(including any
craft fair, donations, books and 100
fundraising)
club.
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Investment policy and Para 1.46 n/a
objectives including any
social investment policy
adopted
A description of the Para 1.46 Following the pandemic, the
committee has decided against
principal risks facing the
further expansion keeping money in
charity
reserve should something occur to
limit our operation. The hall cannot
rely on local authority grants should
it be forced to close its doors
temporarily for any reason. The
committee has insurance against
temporary closure, but this was not
recognised by insurance company
during the pandemic and therefore
the committee have acted to ensure
it is protected. Lack of volunteers
has also proved problematic. A lack
of volunteers could make it difficult
to organize events such as Garage
Safari and Farmers Market
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## Structure, Governance and Management
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Description of charity’s SORP
trusts: reference
Type of governing Para 1.25 1980, updated under charity
document regulations, 2006 and 2009 at AGMs.
Conveyance and Trust Deed
(trust deed, royal charter)
How is the charity Para 1.25
constituted?
(e.g., unincorporated
association, CIO)
Trustee selection methods Para 1.25 Up to six Trustees are elected at the
AGM.
including details of any
The following organisations have the
constitutional provisions
right to appoint Trustees:
e.g., election to post
Short mat bowls club, Parochial
or name of any person
Church Council, Parish Council, WI,
or body entitled to
Gardeners Association, Capel Car Club
appoint one or more and Youth club
trustees
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## Additional information (optional)
You may choose to include further statements where relevant about:
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SORP
reference
Policies and procedures Para 1.51 Secretary issues copies of Charity
Commission of ‘Trustees duties at a
adopted for the induction
glance,’ Acceptance of appointments
and training of trustees
as Trustee and Confidentiality
agreement.
The charity’s organisational Para 1.51 The Trustees have met 12 times
structure and any wider during the year and kept in touch via
network with which the email and phone. Speakers are
welcome at the meetings but have no
charity works
voting rights. Lettings secretary also
in regular attendance. Urgent
decisions have been made via email
and then ratified at committee
meetings. Confidential matters are
discussed by Trustees only. All
expenditure must be approved by
Trustees; specific responsibilities are
delegated as follows:
Fire Safety – Fred Leaning
Maintenance -All trustees
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Garage Safari - Sally Cook Farmers' Market – Roy Mann, Barry Mansfield, Sally Cook Village Fete – All trustees Promotion – All
## Reference and Administrative details
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Charity name Capel le Ferne Village Hall Management Committee
Other name the charity None
uses
Registered charity number [281786]
Charity’s principal address [Lancaster Road]
Capel le Ferne
Folkstone
CT18 7LX
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## Names of the charity trustees who manage the charity
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Trustee name Office (if any) Dates acted if not Name of person (or
for whole year body) entitled to
appoint trustee (if
any)
1
Sally Cook Chair
2
Barry Mansfield
3
Brian Wilson
4
Caroline Bunting Vice Chair
5
Roy Mann
6
Sarah Leonard Treasurer
7
Jerry Watson
8
9
10
11
12
13
14
15
16
17
18
19
20
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## Reference and Administrative details
Corporate trustees – names of the directors at the date the report was approved
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Director name
n/a
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Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
n/a
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## Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Sally Cook
Position Chair
Date 05/11/22
INDEPENDENT EXAMINER’S REPORT TO
## CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE – CHARITY NUMBER 281786
## ON THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
As Trustees of the charity, the Committee are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER’S STATEMENT**
My examination was carried out in accordance with general Directions given by The Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER’S STATEMENT**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
Signed: .......................................
Date: 24 November 2022
G R Webb Chartered Accountant 17 Bernard Gardens Shepherdswell Dover Kent CT15 7PH
## CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
## RECEIPTS AND PAYMENTS ACCOUNT
## for the year ended 30 September 2022
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UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2022 2021
£ £
RECEIPTS
Hall Hiring 18330 8835
Fund Raising 5608 4035
Bank Interest Received 10 1
Dividends & Interest Distributions Received
On Investments 419 412
Coronavirus Local Authority Grants 2667 19051
Donations 1041 853
TOTAL RECEIPTS 28075 33187
PAYMENTS
Water Rates 565 660
Insurance 1884 4329
Lighting & Heating 2331 1502
Telephone 384 -
Lettings Secretary Services 3500 3500
Cleaning & Refuse 8910 8856
Repairs & Renewals 15259 3008
Printing, Stationery & Postage 46 115
Bank Charges 91 -
Accountancy Charges 920 860
Subscriptions & Licences 843 687
Sundry Expenses 368 130
TOTAL PAYMENTS 35101 23647
NET RECEIPTS/(DEFICIT) (7026) 9540
OPENING BALANCES AT BANK 32491 22951
CLOSING BALANCES AT BANK 25465 32491
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## CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
## STATEMENT OF ASSETS
## AS AT 30 SEPTEMBER 2022
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UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2022 2021
£ £
CASH FUNDS
Bank Accounts 25465 32491
INVESTMENTS
NOTE 29322 34463
FIXED ASSETS
Land & Buildings – Hall & Improvements at cost 90857 90857
Fixtures, Fittings & Equipment at cost 23474 23474
114331 114331
NOTE
INVESTMENTS MARKET VALUE MARKET VALUE
AT AT
30 September 2022 30 September 2021
£ £
Black Rock Charities UK Bond Fund
374.543 Accumulation Units 15750 19712
Black Rock Charities UK Bond Fund
948.980 Income Units 1348 1747
COIF Charities Investment Fund
669.19 Income Units 12224 13004
29322 34463
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