Trustees’ annual report for the period
Period start date 0 1 1 0 2 0 Pe1riod end1dat3e 0 0 9 2 1 0 Charity No Charity name Capel le Ferne Village Hall Committee 2 8 1 7 8 6 (if any)
Objectives and Activities
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SORP
reference
Summary of the purposes Para 1.17 ‘The village hall is held in trust for the use of
the inhabitants of Capel-le-Ferne for
of the charity as set out in
meetings, lectures, classes and for other
its governing document
forms of recreation and leisure time
occupation with the object of improving the
conditions of life for the said inhabitants’.
Summary of the main Para 1.17 The hall provides a central point for the
activities in relation to and activities of the village providing a home for
those purposes for the 1.19 many local organisations such as the Parish
Council, Womens Institute, Badminton, Kent
public benefit, in
Active Retirement Fellowship, Brownies,
particular, the activities, Youth Club, Short Mat Bowls club and Car
projects or services Club. Dance and fitness clubs also hold
identified in the accounts. weekly meetings. The playgroup runs 4
mornings a week with extended hours on
some days. The hall offers preferential rates
for residents and is available for private
parties. The Farmers Market has run all year
with provisions to prevent COVID 19
infection. A very successful McMillan coffee
morning was run allowing a lot of village
residents to get together after a long period
of isolation. A book sale and a volunteers
lunch were also held during the year. The
honesty books continue to be popular in
both supply and demand. The hall roof has
been overhauled, the electrics checked, new
outside socket boxes installed, taps and
toilets replaced and general painting done.
The Fire Service came and gave the hall its 5
yearly fire assessment; we achieved the top
rating.
Statement confirming Para 1.18 The charity trustees have complied with
whether the trustees have their duty to have due regard to the
guidance on public benefit published by the
had regard to the guidance
Commission in exercising their powers or
issued by the Charity duties.
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Charity Accounts templates – Trustees’ annual report
October
Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
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Contribution made by Para 1.38 The hall would not be able to function as
volunteers it does without its band of volunteers.
Our Trustees and volunteers who get out
and put away tables for events, help out
at the village fete and Garage Safari, run
kitchens, make cakes, put up Christmas
decorations, take them down, perform
routine maintenance, bid for funding,
organize marketing, plan events, attend
meetings about and on behalf of the hall
and generally the 101 things that ensure
a successful community hall.
Other It was decided not to hold the village fete
this year or the indoor boot fairs and the
New Year dance as a result of the COVID
pandemic.
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Charity Accounts templates – Trustees’ annual report
October
2 of
Achievements and Performance
SORP reference Summary of the main Para 1.20 The constant changes to COVID regulations meant that the various risk achievements of the charity, assessments and restrictions which were identifying the difference the put in place have had to updated on a charity’s work has made to regular basis. The hall was shut during the circumstances of its lockdown from September to December beneficiaries and any wider although the Farmers Market continued to benefits to society as a operate outside It has taken time for whole. organisations to recover and return from this although private letting bookings increased during the last months of the financial year. The Farmers Market has continued to trade although the café did not resume business until April 21. The manager of the Farmers Market has stepped down so the hall committee have taken over running the market during the year which has proved more profitable. People have started to meet up again and numbers at the café have increased . Organisations were returning in earnest from September although community functions have suffered as a lot of residents were still reluctant to leave their homes. The Garage Safari went well with nearly £1300 being raised for the hall. Funds were also forthcoming from Dover District Council for nearly £20,000 to help offset monies expended during lockdown the year before. The hall lettings secretary worked hard to secure the money.
Financial Review
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SORP
reference
Review of the charity’s Para 1.21 The hall has £32,491 in its bank
financial accounts and £34463 in investments.
position at the end of the
period
Statement explaining the Para 1.22 No formal policy – reserves above
£3000 are transferred to a higher
policy for holding reserves
interest account. Any monies in this
stating why they are held
account are used for expansion and/or
investment in the fabric of the hall.
Currently the hall has money in hand to
carry out expansion work planned
before the COVID lockdown; however
given the uncertain pandemic situation,
the committee have decided to hold off
the extension and use some of the
money to replace the main hall floor.
Amount of reserves held Para 1.22 £34493
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 No uncertainties
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
SORP
reference
The charity’s principal Para 1.47 Letting of halls, fundraising events such
as the Garage Safari, donations, books
sources of funds (including
and 100 club.
any fundraising)
Investment policy and Para 1.46 n/a
objectives including any
social investment policy
adopted
A description of the Para 1.46 The hall has undergone severe financial
turmoil during the pandemic but has
principal risks facing the
been supported by the wisdom of
charity
keeping a financial reserve in place.
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Structure, Governance and Management
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Description of charity’s SORP
trusts: reference
Type of governing document Para 1.25 1980, updated under charity regulations,
2006 and 2009 at AGMs. Conveyance and
(trust deed, royal charter) Trust Deed
How is the charity Para 1.25
constituted?
(e.g unincorporated association,
CIO)
Trustee selection methods Para 1.25 Up to six Trustees are elected at the AGM.
The following organisations have the
including details of any
right to appoint Trustees:
constitutional provisions e.g.
Short mat bowls club, Parochial Church
election to post
Council, Parish Council, WI, Youth Club,
or name of any person or
Capel Car Club and Playgroup
body entitled to appoint
one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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SORP
reference
Policies and procedures Para 1.51 Secretary issues copies of Charity
Commission of ‘Trustees duties at a
adopted for the induction and
glance’, Acceptance of appointments as
training of trustees
Trustee and Confidentiality agreement.
The charity’s organisational Para 1.51 The Trustees have met 12 times during
structure and any wider the year including Zoom meetings and
they have also held subcommittee
network with which the
meetings for training and village fete
charity works
These representatives have speaking but
not voting rights. Confidential matters
are discussed by Trustees only. All
expenditure must be approved by
Trustees; specific responsibilities are
delegated as follows:
Fire Safety – Fred Leaning
Maintenance -All trustees
Garage Safari - Sally Cook
Farmers' Market - Debbie Ovenden, Sally
Cook
Village Fete – All trustees
Promotion – Chris Pegler
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Reference and Administrative details
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Charity name Capel le Ferne Village Hall Management Committee
Other name the charity uses [None]
Registered charity number 281786
Charity’s principal address Lancaster Road
Capel le Ferne
Folkestone
CT18 7LX
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Names of the charity trustees who manage the charity
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Trustee name Office (if any) Dates acted if not Name of person (or
for whole year body) entitled to
appoint trustee (if
any)
1
Sally Cook Chair
2
Barry Mansfield
3
Brian Wilson
4
Caroline Bunting Vice Chair
5
Alison Cloake Secretary
6
Sarah Leonard Treasurer
7
Jerry Watson
8
Roy Mann
9
Chris Pegler
10
11
12
13
14
15
16
17
18
19
20
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Reference and Administrative details
Corporate trustees – names of the directors at the date the report was approved
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Director name
n/a
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for
whole year
n/a
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Funds held as custodian trustees on behalf of others
Description of the assets held n/a in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)Sally Ann Cook
Position Chair
Date
INDEPENDENT EXAMINER’S REPORT TO
CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE – CHARITY NUMBER 281786
ON THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As Trustees of the charity, the Committee are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER’S STATEMENT
My examination was carried out in accordance with general Directions given by The Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER’S STATEMENT
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
Signed: .......................................
Date: 25 November 2021
G R Webb Chartered Accountant 17 Bernard Gardens Shepherdswell Dover Kent CT15 7PH
CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
RECEIPTS AND PAYMENTS ACCOUNT
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for the year ended 30 September 2021
UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2021 2020
£ £
RECEIPTS
Hall Hiring 8835 14173
Fund Raising 4035 3761
Bank Interest Received 1 22
Dividends & Interest Distributions Received
On Investments 412 403
Coronavirus Local Authority Grants 19051 10000
Donations 853 697
TOTAL RECEIPTS 33187 29056
PAYMENTS
Water Rates 660 947
Insurance 4329 3433
Lighting & Heating 1502 3825
Lettings Secretary Services 3500 3250
Cleaning & Refuse 8856 9138
Repairs & Renewals 3008 4693
Printing, Stationery & Postage 115 152
Accountancy Charges 860 950
Subscriptions & Licences 687 826
Sundry Expenses 130 613
23647 27827
Capital Expenditure –
Fixtures, Fittings & Equipment - 40
TOTAL PAYMENTS 23647 27867
NET RECEIPTS 9540 1189
OPENING BALANCES AT BANK 22951 21762
CLOSING BALANCES AT BANK 32491 22951
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CAPEL-LE-FERNE VILLAGE HALL MANAGEMENT COMMITTEE
STATEMENT OF ASSETS
AS AT 30 SEPTEMBER 2021
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UNRESTRICTED UNRESTRICTED
FUNDS FUNDS
2021 2020
£ £
CASH FUNDS
Bank Accounts 32491 22951
INVESTMENTS
NOTE 34463 33756
FIXED ASSETS
Land & Buildings – Hall & Improvements at cost 90857 90857
Fixtures, Fittings & Equipment at cost 23474 23474
114331 114331
NOTE
INVESTMENTS MARKET VALUE MARKET VALUE
AT AT
30 September 2021 30 September 2020
£ £
Black Rock Charities UK Bond Fund
374.543 Accumulation Units 19712 20368
Black Rock Charities UK Bond Fund
948.980 Income Units 1747 1868
COIF Charities Investment Fund
669.19 Income Units 13004 11520
34463 33756
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