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2021-12-31-accounts

1st Headcorn Scout Group Trustees’ Annual Report for the period from 1st January to 31st December 2021

Section A Reference and administration details

Charity name

Other names the charity is known by Registered charity number

Charity’s principal address

Group registration number with the Scout Association

1st Headcorn Scout Group

Headcorn Scouts

281713

Little Maplesden, Stepneyford Lane, Benenden, Cranbrook, Kent, TN17 4BP

29539

The charity trustees who manage the charity

Name Office (if any) Dates acted if not for
whole year
PhilipHarris GroupScout Leader
Daniel Langford Scout Leader
Sian Walker Beaver Scout Leader To 21.1.21
Joyce Govett Group Chairman To 12.3.21
Ann Carroll GroupChairman From 12.3.21
Helen Anderson Group Secretary
Sally Harris Group Treasurer
Ann Carroll To 12.3.21
Janet Scaysbrook
Michael Brook-Foster MBE
Martina Cooper
Susan Spain
Rachel Walker To 21.1.21
Jennifer Sargent
Aoife Cooper

The custodian trustees (in whom, as trustees, the charity’s property is vested and who act under the charity trustees’ instruction)

Ann Carroll Kevin Harper Simon Rickett Philip Harris

Independent Examiners McCabe Ford Williams, Chartered Accountants, Bank Chambers, 61 High Street, Cranbrook, Kent, TN17 3EG

Solicitors Kingsfords, 5/7 Bank Street, Ashford, Kent, TN23 1BZ Bankers NatWest Bank, Ashford, Kent, TN24 8SH

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Section B Structure, governance and management

Type of governing document

The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association .

How the charity is constituted

The Group is a trust established under its rules which are common to all UK Scout Groups.

Trustee selection methods

The trustees are appointed in accordance with The Policy, Organisation and Rules of The Scout Association.

Additional governance issues

The Scout Group is an educational charity and is managed by the Group Executive Committee, the members of which are the Group’s “charity trustees”. As such, they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The committee consists of 3 independent members (chair, treasurer and secretary) together with the Group Scout Leader, individual section leaders, other leaders within the Group, supporters and parents’ representatives, and meets approximately monthly.

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment, in particular for:

Risk and internal control

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include:

Section C Objectives and activities

The charity’s objectives as set out in its governing document The objectives of the Group are as a unit of the Scout Association.

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

2

Section D Achievements and performance

Group achievements

Our normal activities have continued to be limited as a result of the coronavirus pandemic. Sometimes we have been permitted to meet face to face, but not always. We have attempted to respond positively to changing requirements by providing the best service to our members and our community that we can. Our efforts to do so have been well received and well supported.

Section E Financial review

Financial review of 2021

The pandemic continued to have a big impact on the Group’s finances.

The charity’s policy on reserves

The Group’s policy on reserves is to hold sufficient unrestricted funds to continue the charitable activities of the Group should fundraising or other income fall short, or should unforeseen expenditure occur. The trustees consider that, in normal circumstances, a sum equivalent to twelve months gross expenditure is appropriate. However, in view of remaining uncertainties about the pandemic, this policy is considered to be too restrictive and has been relaxed until normal and predictable conditions return.

The memorial fund

The Paul Walton Memorial Fund was established in 1987 in memory of a member of the Group who died aged 16 in a tragic accident. It is a restricted fund, and exists “ to provide financial assistance to individual members of the Scout Group to enable them to participate in Scout camps or expeditions ”. The fund is administered confidentially and informally by the Group Scout Leader and the Group’s section leaders and, in the thirty-four years it has existed, has given assistance totalling more than £3,400 to 21 boys and girls.

Investment policy

All funds are held in cash using only mainstream banks.

Section F Plans for future period and other optional information

Future plans

Our plans are to return to providing our full range of activities as quickly as possible – a process that is already well underway. Today’s generation of children have missed a great deal during the past two years, and we intend to play our part in filling some of those gaps.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Philip Harris Group Scout Leader 14[th] June 2022

Ann Carroll Group Chairman 14[th] June 2022

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1st Headcorn Scout Group Receipts and Payments Account for the period from 1[st] January 2021 to 31[st] December 2021

This year
unrestricted
funds		 This year
restricted
funds		 This
year
total
funds		 Last year
total
funds
£ £ £ £
Receipts
MEMBERSHIP SUBSCRIPTIONS (see note 2)
Received from members 2,022 2,022 1,521
Less paid on -2,893 -2,893 -2,648
Net membership subscriptions retained -871 0 -871 -1,127
DONATIONS AND GRANTS
Donations 2,159 2,159 2,345
Grants 16,859 16,859 11,334
19,018 0 19,018 13,679
ACTIVITIES (gross)
Camps and expeditions 3,455 3,455 150
Other activities and outings 575 575 0
4,030 0 4,030 150
FUND RAISING (gross)
Quizzes 1,525 1,525 1,581
Pantomime/play 0 1,193
Other events (under £500 each) 165 165 277
1,690 0 1,690 3,051
INVESTMENT INCOME RECEIVED
Interest 0 11
0 0 0 11
OTHER INCOME
Hire of equipment and premises 2,360 2,360 1,263
Miscellaneous receipts 105 105
2,465 0 2,465 1,263
TOTAL RECEIPTS 26,332 0 26,332 17,027

4

1st Headcorn Scout Group Receipts and Payments Account For the period from 1[st] January 2021 to 31[st] December 2021

This year
unrestricted
funds		 This year
restricted
funds		 This
year
total
funds		 Last year
total
funds
£ £ £ £
Payments
YOUTH PROGRAMME AND ACTIVITIES
Camps and expeditions 5,192 5,192 250
Other activities and outings 832 832 224
Contribution towards camping fees 0 235
Purchase of badges, cards and books 802 802 248
Training aids and materials 594 594 1,056
Personal support 381 381 0
Wreaths 75 75 75
7,876 0 7,876 2,088
PREMISES
Water and drainage 181 181 109
Lighting, heating and cleaning 1,882 1,882 1,880
Licences and Insurance 1,895 1,895 1,898
Repairs, renewals and other premises costs 844 844 482
4,802 0 4,802 4,369
MINIBUS EXPENSES (see note 3)
Licence and insurance 817 817 765
Repairs and maintenance 770 770 398
Diesel and oil 134 134 0
1,721 0 1,721 1,163
FUND RAISING EXPENSES
Quiz nights 421 421 296
Pantomime/play 0 253
Other fundraising expenses 175 175 20
596 0 596 569
OTHER PAYMENTS
Equipment renewals 542 542 496
Driver training and medical examinations 0 864
Insurance 42 42 42
Retirement gifts 393 393 0
Miscellaneous payments 299 299 354
1,276 0 1,276 1,756
TOTAL GROSS EXPENDITURE 16,271 0 16,271 9,945
ASSET AND INVESTMENT PURCHASES
Kitchen water heater 696 696 0
Five lightweight tents 720 720 0
Security compound 0 5,714
TOTAL PAYMENTS 17,687 0 17,687 15,659

5

1st Headcorn Scout Group Receipts and Payments Account for the period from 1st January 2021 to 31st December 2021

This year
unrestricted
funds		 This year
restricted
funds		 This year
total funds		 Last year
total funds
£ £ £ £
Summary
Receipts less payment 8,645 0 8,645 1,368
Cash funds last year end 22,448 1,867 24,315 22,947
Cash funds this year end 31,093 1,867 32,960 24,315

1st Headcorn Scout Group Statement of Assets and Liabilities at 31[st] December 2021

31.12.21
unrestricted
funds		 31.12.21
restricted
funds		 31.12.21
total funds		 31.12.20
total funds
£ £ £ £
Cash funds
Bank accounts 31,093 375 31,468 22,823
National Savings 1,492 1,492 1,492
Cash in hand 0 0
31,093 1,867 32,960 24,315
Other monetary assets
Fees and costs paid in advance 1,762 1,762 250
1,762 0 1,762 250
Assets for the charity's own use
Meeting hall, at cost 357,663 357,663 357,663
Motor vehicle (see note 3) 250 250 250
Equipment, furniture, etc. (see note 4) 12,000 12,000 12,000
369,913 0 369,913 369,913
Liabilities
Fees received in advance 0 150
0 0 0 150
Assets less liabilities 402,768 1,867 404,635 394,328

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Notes to the Accounts

1. Restricted funds

Transactions during the year were as follows:

Notes to the Accounts
1. Restricted funds
Transactions during the year were as follows:
"The Paul
Walton
Memorial
Fund"
£		 This year
total
£		 Last year
total
£
Balance brought forward 1,867 1,867 1,856
Amounts received:
Interest 0 0 11
Balance carried forward 1,867 1,867 1,867

The purpose and management of the "Paul Walton Memorial Fund" is described in section E of the trustees' report.

2. Membership subscriptions

Subscriptions are collected from members. Part of those subscriptions is paid on in the form of a membership levy to help defray the Scout Association’s costs at District, County and National levels. The amount paid on is shown in the accounts as a deduction from the subscriptions received. For this year and last year, as a result of the Coronavirus pandemic, the levy paid exceeded the subscriptions collected.

3. Motor vehicle

The Group's vehicle is a 17-seater minibus purchased in 2015. At the end of 2021 it was considered to have a value of £250.

4. Equipment, furniture, etc.

The Group owns furniture and equipment with a value of approximately £12,000. Its replacement value is approximately £17,000.

5. Payments to Trustees

The above receipts and payments account and statement of assets and liabilities with accompanying notes were approved by the Trustees on 14[th] June 2022 and signed on their behalf by

Ann Carroll Group Chairman

Sally Harris Group Treasurer

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