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2022-07-31-accounts

CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS’ ASSOCIATION

Trustees’ Annual Report and Financial Statements

For the year ending 31 July 2022

CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS’ ASSOCIATION

Trustees’ Annual Report and Financial Statements

For the year ending 31 July 2022

Administrative information

Registered public address: Chevening Primary School Chevening Road Chipstead Sevenoaks Kent TN13 2SA

Charity registration number: 281701

Trustees: Laura McTurk (appointed November 2022) - Chair Emma Parmley - Secretary Hannah Bodek (appointed September 2021) - Treasurer Bankers: Natwest, 67 High Street, Sevenoaks, Kent

Charity structure

The charity is a registered charity that is managed by the Trustees with support from Committee members. Its governing document is its Constitution that was adopted in February 1976. In 2021 it was agreed that the charity would be known as the Parent Teacher and Friends Association (“PTFA”)

Parents are asked if they wish to put themselves forward as a Trustee, being mindful of the skills and experience required for each of the key roles of Chair, Treasurer and Secretary. Volunteer Trustees are formally proposed and appointed at Committee meetings that are open to all parents and teachers. Trustees serve a maximum term of 3 years.

Charitable objectives, main activities and achievements

The Charity raises funds to advance the education of the pupils of the school through the provision and assistance in the provision of facilities for education that are not normally provided by the local education authority.

The main achievement during the year has been raising significant funds whilst some covid restrictions were still in place. Throughout the year, 19 different events/activities took place to raise funds. These included cake sales, mad hair days, a family fun day, a swimathon, a spring ball with auction, a book fair, a colouring competition and a colour run to name just a few!

We have worked closely with the school to make the best use of the funds available to meet our charitable objectives and plan ahead for the future. During the year the PTFA have organised or funded a wide range of activities. During ‘science week’ we funded a visiting planetarium and science show performed by The Royal Institute that the whole school enjoyed. We ran an Easter fun day and funded a Christmassy ‘Once Upon a Bus’ story telling session. We also paid towards an educational pantomime, refurbishing the playground and supported the ongoing provision of the swimming pool on our school site.

Public benefit

Trustees have considered the guidance issued by the Charity Commission on public benefit when setting their objectives and are satisfied with the achievement of these objectives.

Financial review

Fundraising activities generated income of £41,000 in the year ending 31 July 2022 (£23,000 in 2021). Total expenditure for the year was £34,000 (£15,000 in 2021), giving a surplus of £7,000 (£8,000 in 2021). The increase in fundraising activity has been possible following the restrictions relating to the covid pandemic being lifted during the year. In 2020/21 so many of our fundraising plans had to be cancelled or reduced because of the restrictions.

The most successful event of the year was the spring ball which raised net income of just under £6,000. During the year a completely new event took place in the form of a colour run. This event was a great success and raised net income of just over £1,300. The event attracted matched funding from the organiser’s employers, for which we are very grateful. This provided an additional £1,100.

Our donation income is much higher this year than in the prior year because we trialled having an appeal for donations for the swimming pool rather than asking parents to pay for lessons through the school, which had been the approach in the previous year.

The year closed with reserves of £25,000 (£18,000 in 2021). Of the £25,000 in reserves, £1,000 is restricted for the swimming pool because it arose from fundraising events or appeals that were specifically to raise money for the pool.

The Trustees are content that this level of reserves is appropriate to meet the future plans for the Charity to support the school.

Trustees’ Annual report approved by the PTFA Committee at the meeting of 22 March 2023 and signed on their behalf by:

Emma Parmley Secretary

Hannah Bodek Treasurer

Independent Examiners Report

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2022.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Cathy Thewlis

24 March 2023

CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHER ASSOCIATION

Statement of Financial Activities For the year ended 31 July 2022

Fundraising:
Notes
Family fun day
2
Colour run
2
Water bottle sales
Disco
Book week activities
Uniform sales
Donations
3
Charity matched giving
Shopping related donations
Cake and lolly sales
Swimming hats
Swimathon
3
Pool fun day
Mad hair day
Euro dress up day
Wine tasting
Easter wreaths
PTA quizzes and competitions
Yoga
Christmas raffle
Christmas cards
Christmas events/fundraising
Spring Ball
2
Tea towels/teddies
Christmas drinks
Christmas Colouring
Virtual Panto
Total Fundraising
Other Income
Bank interest
4
Total income
Expenditure
Raising funds
Charitable expenditure
Education week
Once upon a bus
Easter event
Playground refurbishment
Swimming pool contribution
3
Virtual panto/Christmas event
Books
Minibus repairs
General running costs
Total expenditure
Surplus for the year
Funds brought forward
Funds carried forward		 £
£
3,123
2,210
254
654
1,497
127
12,606
2,151
48
163
3,658
817
113
854
804
9,738
229
1,680
66
90
40,882
8
8
40,890
11,089
291
1,144
135
5,600
14,945
295
439
33,938
6,952
17,685
24,637
2022		 £
£
251
1,324
2,367
457
557
364
4,131
893
256
859
700
1,067
240
1,778
1,467
4,647
(225)
777
100
633
22,644
1
1
22,645
4,836
7,486
15
914
1,000
260
14,511
8,135
9,550
17,685
2021 (restated)

The notes to these accounts on the following pages form part of the financial statements.

CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL

PARENT TEACHER ASSOCIATION

Balance Sheet as at 31 July 2022

Notes
ASSETS
Cash:
Current account balance
Reserve account
Cash in hand
Total cash
Debtors & prepayments:
Accrued income
Prepayments
Total debtors & prepayments
TOTAL ASSETS
LIABILITIES
Creditors & accruals:
Accruals
Total creditors & accruals
NET ASSETS
FUNDS
Undistributed surplus brought forward
Net (deficit)/surplus for the year
Total funds
The notes to these accounts on the following pages form part of the financial statements.
These accounts were approved on 22 March 2023 and signed by:
Emma Parmley
Secretary		 2022
2021 (restated)
£
£
200
200
21,908
17,567
35
341
22,143
18,108
3,059
577
234
-
3,293
577
25,436
18,685
(799)
(1,000)
(799)
(1,000)
24,637
17,685
17,685
9,550
6,952
8,135
24,637
17,685

Hannah Bodek
Treasurer

CHEVENING CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHER ASSOCIATION

Notes to the Accounts For the year ended 31 July 2022

1 Accounting Basis

The accounts are prepared on an accruals basis under the historic cost convention.

All income is recognised once the charity has entitlement to the income; it is probable that the income will be received; and the amount of income receivable can be measured reliably.

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

2 Key funraising events

----- Start of picture text -----
2022 2021
£ £
Gross Expenses Net Gross Expenses Net
Family fun day 3,123 1,291 1,832
Spring ball 9,738 3,819 5,919
Colour run 2,210 882 1,328
Swimathon 3,658 - 3,658 4,131 - 4,131
----- End of picture text -----*

There were no school fairs held in 2021 or 2022 because of the covid-19 pandemic.

3 Swimming - restricted income and expenditure

Swimming hats
Pool fun day
Swimathon
Swimming appeal
Total income
Total contributions
Surplus/(deficit) on swimming restricted funds
Swimming pool running costs contribution
Contribution to refurbishment loan		 2022
£
-
817
3,658
12,397
16,872
10,045
4,900
14,945
1,927		 2021
£
285
4,967
5,252
8,768
8,768
(3,516)

4 Bank Interest

Deposit accounts 2022
£
8		 2021
£
1