THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
(A Company Limited by Guarantee)
DIRECTORS’ REPORT & FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2025
Charity Number: 281651
Company Number: 1477528
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
CONTENTS OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2025
| PAGE | |
|---|---|
| Company Information | 1 |
| Report of the Trustees | 2 - 4 |
| Independent Examiners’ Report | 5 |
| Statement of Financial Activities | |
| (Including Summary of Income & Expenditure Account) | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 - 12 |
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
Page 1
COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
COMPANY INFORMATION FOR THE YEAR ENDED 30TH JUNE 2025
PRESIDENT H. Steyne DIRECTORS L. Band (resigned 22[nd] March 2025) H. Barbel (resigned 14th August 2024) A. Camiz (resigned 15th December 2024) T. Casimiro B. Chidimuro C. Citter (appointed 15th December 2024) M. C. Crutcher (appointed 15th December 2024) M. Ernst. (resigned 24th September 2024) J. Farrington (appointed 1st February 2024) E. Kane (resigned 10th April 2025) S.M. Lipkin H.L. Loney M.E. Naun J. R. Oliveira Dos Santos (appointed 15th December 2024) M. Reppo E. Russow K. Sampek H. Steyne-Chamberlin L. Thompson K.A.Whitaker SECRETARY B.Chidimuro REGISTERED OFFICE c/o Society of Antiquaries of London, Burlington House, Piccadilly, London. W1J 0BE REGISTERED COMPANY NUMBER 1477528 (England and Wales) REGISTERED CHARITY NUMBER 281651 INDEPENDENT EXAMINER P. A. Sparks Cheney & Co., 310 Wellingborough Road, Northampton. NN1 4EP
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
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COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
REPORT OF THE TRUSTEES AND DIRECTORS’ REPORT FOR THE YEAR ENDED 30TH JUNE 2025
________________
The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the audit exempt financial statements for the year ended 30th June 2025. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102 1A) (effective 1st January 2015).
The charity is a charitable company limited by guarantee. It is governed by a Memorandum and Articles of Association and its objectives are to maintain a membership of like-minded individuals interested in post-medieval archaeology.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The directors who served during the period were:
L. Band (resigned 22[nd] March 2025) H. Barbel (resigned 14th August 2024) A. Camiz (resigned 15th December 2024) T. Casimiro B. Chidimuro C. Citter (appointed 15th December 2024) M. C. Crutcher (appointed 15th December 2024) M. Ernst (resigned 24th September 2024) J. Farrington (appointed 1st February 2024) E. Kane (resigned 10th April 2025) S.M. Lipkin H.L. Loney M.E. Naun J. R. Oliveira Dos Santos (appointed 15th December 2024) M. Reppo E. Russow K. Sampek H. Steyne L. Thompson K.A.Whitaker
All officers and other directors who have served for three years retire by rotation and, if eligible, offer themselves for re-election.
The responsibilities of the trustees are shown on page 3 of the financial statements.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651 REPORT OF THE TRUSTEES AND DIRECTORS’ REPORT FOR THE YEAR ENDED 30TH JUNE 2025
Page 3
________________
Nominations for trustees are invited from our members in advance of each AGM and as necessary, are voted for at the meeting. The Society’s Council makes its own recommendations for new trustees to the membership. This is done with a view to achieving a good balance in terms of skills, interests, experience and geographical representation. No formal training is offered to new trustees but the Council does encourage trustees to understudy existing office-bearers with a view to taking over their responsibilities.
Steps are currently being taken to draw up a strategic framework for the Society in which the rules and tasks of the trustees and office-bearers will be defined.
STATEMENT OF DIRECTORS’ RESPONSIBILITIES
The directors are responsible for preparing the Report of the Directors and the Financial Statements in accordance with applicable law and regulations.
Company Law requires the directors to prepare Financial Statements for each financial year. Under the Law, the directors have elected to prepare the Financial Statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law). Under Company Law, the directors must not approve the Financial Statements unless they are satisfied that they give a true and fair view of the state of the affairs of the company and of the income and expenditure of the company for that period. In preparing these Financial Statements, the directors are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and accounting estimates that are reasonable and prudent;
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prepare the Financial Statements on the going concern basis unless it is appropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the Financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence, for taking reasonable steps for the prevention and detection of fraud and other irregularities.
OBJECTIVES AND ACTIVITIES
The principal activity of the company is that of maintaining a membership of like-minded individuals interested in post-medieval archaeology.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH JUNE 2025
Page 4
________________
FINANCIAL REVIEW
The financial results of the company are set out on pages 6 to 12 of the financial statements.
The directors regard the holding of reserves as important to the long-term operation of the Society, and consider that an amount of between two and three times the average annual expenditure over the preceding three years would enable the charity to continue its current activities in the event of a significant drop in funding. The position will be reviewed each year and policies adopted as necessary to replace Reserves and to amend activities to suit reduced income levels, should they arise.
PUBLIC BENEFIT
The charity is operated in accordance with the guidance issued by the charity commission on public benefit.
DONATIONS
No political donations were made by the company during the period.
ACHIEVEMENTS & PERFORMANCE
The charity has continued the services provided in previous years and has produced a surplus for the year.
This Report has been prepared in accordance with the Provisions of Part 15 of the Companies Act 2006, relating to small companies.
C/o Society of Antiquaries of London, By Order of the Board Burlington House, Piccadilly, London, W1J 0BE …………………………………. T.Casimiro - Vice President
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
Page 5
I report to the charity trustees on my examination of the accounts of the company for the year ended 30th June 2025.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul Antony Sparks, FCA., FCCA. Cheney & Co Accountants, 310 Wellingborough Road, Northampton, NN1 4EP.
.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
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COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
STATEMENT OF FINANCIAL ACTIVITIES
(INCLUDING SUMMARY INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 30TH JUNE 2025
| Notes Income and Endowments from : Donations and legacies 5 Charitable activities 6 Investments 7 Total income and endowments Expenditure on : Charitable activities 8 Other 9 Total expenditure Net movement in funds Reconciliation of funds Total funds brought forward at 1st July 2024 Total funds carried forward at 30th June 2025 |
Unrestricted Funds & Total 2025 5,500 20,301 1,021 __ 25,801 16,336 5,203 21,539 _ 4,262 80,368 ___ £84,630 |
Unrestricted Funds & Total 2024 10,500 15,298 1,021 ______ 26,819 |
Unrestricted Funds & Total 2024 10,500 15,298 1,021 ______ 26,819 |
|---|---|---|---|
| 18,133 3,304 |
|||
| 21,437 __ 5,382 74,986 ____ £80,368 |
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651 BALANCE SHEET AS AT 30TH JUNE 2025
Page 7
| Notes | 2025 | 2024 | |
|---|---|---|---|
| CURRENT ASSETS | |||
| Cash at bank and in hand | 12 | 84,630 | 80,368 |
| ______ | ______ | ||
| NET CURRENT ASSETS | £84,630 | £80,368 | |
| ______ | ______ | ||
| FUNDS | |||
| GENERAL AND TOTAL FUNDS | 14 | £84,630 ______ |
£80,368 ______ |
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended the 30th June 2025.
The members have not required the company to obtain an audit of its Financial Statements for the year ended the 30th June 2025.
The directors acknowledge their responsibilities for:
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a. ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006; and
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b. preparing Financial Statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit and loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to Financial Statements, so far as applicable to the company.
These Financial Statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015).
These financial statements were approved by the Board on
On behalf of the Board
Assinado por: Joel Rodrigues Oliveira dos Santos Num. de Identificação: BI10062274 Data: 29-10-2025 12:12:23 +00:00
…………………………………
DIRECTOR & HONORARY TREASURER
J. Santos
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
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COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2025
1. STATUTORY INFORMATION
The Society for Post-Medieval Archaeology Limited is a private company, limited by guarantee, registered in England and Wales. The company’s registered number and registered office address can be found on the Company Information page.
The presentation currency of the financial statements is the Pound Sterling (£).
The principal activity in the year under review was organising and administering meetings and conferences for people with an interest in post-medieval archaeology.
2. STATEMENT OF COMPLIANCE
These financial statements have been prepared in accordance with the provisions of Section 1A “Small Entities” of Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” and the Companies Act 2006.
3. ACCOUNTING POLICIES
(a) Basis of preparation of financial statements
These financial statements have been prepared under the historical cost convention.
The financial statements have been prepared in accordance with the provisions of the Companies Act 2006 applicable to companies subject to the small companies’ regime and with the Statement of Recommended Practice (FRS102) applicable to Charities. The charity has availed itself of the provisions which allow it to adapt to Companies Act formats to reflect the special nature of the charity’s activities.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
(b) Company status
The charity is a company limited by guarantee. The directors of the company are named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per director of the charity. The charity is a public benefit charity.
(c) Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the directors in furtherance of the general objectives of the charity and which have not been designated for other purposes.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
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COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2025
3. ACCOUNTING POLICIES (Continued)
(d) Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. Subscriptions are recognised in the year to which they relate. Grants are recognised once received and matched with the expenditure to which they relate.
(e) Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
(f) Foreign currencies
Transactions in foreign currencies are recorded at the rate of the date of the transaction. Monetary assets and liabilities are retranslated at the rate of exchange ruling at the balance sheet date. All differences are taken to the SOFA.
(g) Cash at bank and in hand
Cash at bank and in hand is held to meet short-term cash commitments as they fall due rather than for investment purposes.
4. EMPLOYEES AND DIRECTORS
The average number of employees during the year was 16 (2024 – 18).
5. DONATIONS AND LEGACIES
| 2025 | 2024 | |
|---|---|---|
| Donations | 5,000 | |
| Publication grants | 5,500 | 5,500 |
| ______ | ______ | |
| £5,500 _____ |
£10,500 _____ |
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
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COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2025
| 6. | Charitable Activities | 2025 | 2024 |
|---|---|---|---|
| Subscriptions | 7,686 | 8,125 | |
| Conferences | 9,070 | 2,785 | |
| Royalties | 3,545 | 4,388 | |
| ______ | ______ | ||
| £20,301 | £15,298 | ||
| ______ | ______ | ||
| 7. | Investments | 2025 | 2024 |
| Bank interest | £1,021 | ||
| ______ | ______ | ||
| 8. | Charitable Activities | 2025 | 2024 |
| Conferences | 5,306 | 7,183 | |
| Grants and prizes | 5,882 | 4,592 | |
| Journals | 5,148 | 6,358 | |
| CBA membership | - | - | |
| Monograph costs | - | - | |
| ______ | ______ | ||
| £16,336 | £18,133 | ||
| ______ | ______ | ||
| 9. | Other | 2025 | 2024 |
| Accountancy | 912 | 870 | |
| Bank charges | 15 | 212 | |
| Office expenses | 3,904 | 1,886 | |
| Postage and printing | 8 | ||
| Database costs | 372 | 328 | |
| ______ | ______ | ||
| £5,203 ______ |
£3,304 ______ |
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
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COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2025
10. Payments to Trustees
During the period, a total of £3,310 (2024 - £2,013) was paid to trustees. These amounts were to reimburse nine of the trustees for expenses incurred in the performance of their duties.
11. Directors’ and Members’ Remuneration
There were no full time Members or Officers of the Society. Members and Officers receive no remuneration for their services. The Officers’ normal expenses for performing the duties of their offices are reimbursed on the basis of actual costs incurred. No employees received employee benefits (excluding employer pension costs) of more than £60,000.
| 12. | Cash at Bank and in Hand | 2025 | 2024 |
|---|---|---|---|
| Current accounts | 5,022 | 4,552 | |
| Deposit account | 79,608 | 75,816 | |
| ______ | ______ | ||
| £84,630 ______ |
£80,368 ______ |
Cash at bank and in hand is held to meet short term cash commitments as they fall due and includes all cash equivalents held in the form of short term highly liquid investments. A cash equivalent will normally have a short maturity date of, say, three months from the date of acquisition.
13. Stock
The Society possesses a quantity of back numbers of the Journal and also offprints of various articles which are sold on request. Although this produces income, sales are not certain and the Council feels that it is difficult to value this stock which, therefore, does not appear as an asset in the Balance Sheet.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED
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COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2025
| 14. Funds | Transfer | Transfer | ||||
|---|---|---|---|---|---|---|
| At | Between | At | ||||
| 01.07.24 | Income | Expenditure | Funds | 30.06.25 | ||
| General reserve | 40,368 | 25,801 | (21,539) | - | 44,630 | |
| Research Framework Fund | 40,000 | - | - | - | 40,000 | |
| ____ | ______ | ______ | ______ | ______ | ||
| Total unrestricted funds | £80,368 ______ |
£25,801 ______ |
£(21,539) ______ |
£ | - ______ |
£84,630 ______ |
The Research Framework Fund is monies earmarked with regards to providing funds for developing the Framework need.
Allocation of assets between different funds
| Allocation of assets between different funds | ||||
|---|---|---|---|---|
| 2025 | 2024 | |||
| Research | Research | |||
| General | Framework | General | Framework |
|
| Fund | Fund | Fund | Fund |
|
| Current Assets | ||||
| Cash at bank | 44,630 | 40,000 | 40,368 | 40,000 |
| ______ | ______ | ______ | ______ |
|
| NET CURRENT ASSETS PER FUND | £44,630 ______ |
£40,000 ______ |
£40,368 ______ |
£40,000 ______ |
15. Related Party Transactions
There were no related party transactions during the year.
16. Contingent Liabilities
There were no contingent liabilities as at 30th June 2025 or 30th June 2024.
17. Capital Commitments
There were no capital commitments as at 30th June 2025 or 30th June 2024.