THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED (A Company Limited by Guarantee) DIRECTORS, REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2024 Charity Number: 281651 Company Number: 1477528
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651 COLNTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUIXE 2024 PAGE Company Infom]ation Report of the TSteeS Independent Examiners, Report Statement of Financial Activities (Jncluding, Summary of Income & Expenditure Account) Balancc Shcct Notes to the Financial Statcment8 8-12
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Page I COMPAINY IIUMBER: 1477528 CHARITY NUMBER: 281651 COMPAINY INFORMATIOLN FOR THE YEAR ENDED 30TH JULNE 2024 PRESIDENT H. Steyne DIRECTORS L. Band H. Barbcl A. Brooks A. Cainiz T. Casimiro B. C.hidimuro C. Criehton-Turley R. Cubitt J. Dixon M. Ernst K. Fennelly E. Kane S.M. Lipkin H.L. Loney N. Mehler M.E. Naun J. Pearce D. Petts M. Reppo E. Russow K. Sampek C. Scott (resi¥ncd 14th August 2024) {rcsigncd 10th Dcccmbcr 2023) (appointed 12th Deeember 2023) (resigned 12th December 2023) (resigned 12th December 2023) (resigned I st June 2023) (resigned I sl June 2023) (resigned 12th December 2023) (appointed l Oth December 2023) (resigned 12th December 2023) (resigned 12th December 2023) (appointed I st June 2023) (appointed 10th December 2023) {appointed I st June 2023 and rcsigncd 12th Dcccmbcr 2023) H. Steyne L. Thompson W.N. Todd R. Valcarcel Rojas K.A.Whitaker R.L. Young (resigned 12th December 2023} {resigned 1st June 2023} {appointcd l Oth Dcccmbcr 2023) (rcsigncd I st Junc 2023) SECRETARY B. Chidiinuro REGISTERED OFFICE clo So¢iety of Antiquaries of London, Burlington House, Piccadilly, London. WIJOBE REGISTERED COMPANY NUMBER 1477528 (England and Wales) REGISTERED CHARITY NUMBER 281651 IINDEPENDEINT EXAMINER P. A. Sparks Cheney & Co., 31 O Wellingborough Road, Northampton. NNI 4EP
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Page 2 COMPANY IYUMBER: 1477528 CHARITY INUMBER: 281651 REPORT OF THE TRUSTEES AND DIRECTORS, REPORT FOR THE YEAR EIYDED 30TH JUNE 2024 The tLUStees, who are also directors of the charity for the PULposes of the Companies Act, submit their anniial report and the audit exempl financial 5tatemen15 for the year ended 30th June 2024. The financial Statements have been prepared in 4iccordance with the accounting, policie5 set out in notes to the accounts and coniply with the charity's governing docuinent, the Charities Act 2011 and Accountiiig and Reporting by Charities- Statement of Recommended Practice applicable to charities pr¢paTing their accounts in accordance with the Financial R¢porting Standard applicable in the UK and RLpublic of Ircland (FRS102 1 A} (¢ff¢ctive I st January 2015). Th¢ Charity is a ¢haritabl¢ company limited by guarant¢. It is gov¢n)¢d by a M¢morandum and Arlicl¢s of Association and ils objLeliv¢s ar¢ to maintain a m¢mb¢rship of lik¢-mind¢d individuals int¢r¢st¢d in posl-m¢di¢val ar¢ha¢ology. STRUCTURE, GOVERNANCE AND MANAGEMENT The directors who served during the period were: L. Band H. Barbel A. Brooks A. Camiz T. Casimiro B. Chidimuro C. Crichton-Turley R. Cubitt J. Dixon M. Ernst K. Fenllelly E. Kane S.M. Lipkin H.L. Loney N. Mchlcr M.E. Naun J. Pearce D. Petts M. Reppo E. Russow K. Sampek C. Scott H. Steyne L. Thompson W.N. Todd R. Valear¢el Rojas K.A.Whitaker R.L. Young (resigned 14th August 2024) (resigned l Oth December 2023) (appointed 12th December 2023) (resigned 12th December 2023) (resigned 12th December 2023) (resigncd 1st June 2023) (resigned 1st June 2023) (resigned 12th December 2023) (appoiiitcd 10th Dcccmbcr 2023) (resi¥ncd 12th DeL¢mb¢r 2023) (rcsigncil 12th tkcembcr 2023) (appointed I st June 2023) (appointed 10th December 2023} {appointed I st June 2023 and resigned 12th December 2023) {resigned 12th December 2023} (reqigned I st June 2023) (appointed 10th December 2023) (resigned Isl June 2023) All officers and other directors who have served for three years retire by rotation and, if eligible, offer themselves for re-election. The responsibilities of the trustees are shown on page 3 of the financial statements.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651 REPORT OF THE TRUSTEES AND DIRECTORS, REPORT FOR THE YEAR EIYDED 30TH JUIIE 2024 Page 3 Nominations for trnstees are invited from our members in advance of each AGM and as necessary, are voted for at the meeting. The Society's Council makes its own recommendations for new tLUStees to the membership. This is done with a view to achieving a good balance in terms of skills, interests, experience and geographical representation. No fonnal training is offered to new trustees but the Council does encourage trustees to understudy existing office-bearers with a view to taking over their responsibilities. Steps are currently beingJ taken to dTaw up a strategJic framework for the Society in which the Tules and tasks of the trustees and office-be(Irers will be defined. STATEMENT OF DIRECTORS, RESPONSIBILITIES The directors are responsible for preparing the Report of the DiTectors and the Financial Statements in accordan¢e with applicable law and regulations. Company Law rcquircs thc dircctors to prcparc Financial Statcmcnts for cach financial ycar. Undcr the Law, the directors have elected to prepare the Financial Statements in accord5Lnce with United Kingdoin Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law). Under Company Law, the directors must not approve the Financial Statements unless they are satisfied that they give a true and fair view of the state of the atTairs of the company and of the income and expenditure of the company for that period. In preparing these Financial Stateinents, the directors are required to.. select suitable accounting policies and then apply them consisteiitly; rnake judgenients and accounting estimates that are reasonable and prudent; prepare the Financial Statements on the going concern basis unless it is appropriate to presume that the company will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the Financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence, for taking reasonable steps for the preventjon and detection of fraud and other iegUlar1ties. OBJECTIVES AND ACTIVITIES The principal activity of the company is that of maintaining a membership of like-minded individuals interested in post-medieval archaeologry.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH JUIYE 2024 Page 4 FIIYALYCIAL REVIEW The financial results of the company are set out on pages 6 to 12 of the financial statements. The directors regard the holding of reserves as important to the long-term operation of the Society, and consider that an amount of between two and three times the average annual expenditure over the preceding three year5 would enable the charity to continue its current activities in the event of a significant drop in funding. The position will be reviewed each year and policies adopted as necessary to replace Reserves and to amend activities to suit reduced income levels, should they arise. PUBLIC BENEFIT The charity is operated in accordance with the guidance issued by the charity commission on public bcncfit. DONATIONS No political donations were made by the company during the period. ACHIEVEMENTS & PERFORMANCE The charity has continued the services provided in Previous years and has Produced a surplus for the year. This Report has been prepared in accordance with the Provisions of Part 15 of the Companies Act 2006, relating to small companies. Clo Society of Antiquaries of London, Burlington House, Piccadillyg Lolldon, WIJ OBE By Order of the Board Ifriurf B. Chidimuro - Secretary
INDEPEDENT EXAMINERS, REPORT TO THE TRUSTEES OF THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPAINY IXUMBER: 1477528 CHARITY INUMBER: 281651 Page 5 I report to the charity trn%tees on my examination of the accounL8 of the company for the year ended 30th Jun¢ 2024. RESPONSIBILITIES AND BASIS OF REPORT As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requireinents of tlie Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of YOUT charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5) {b) of the 2011 Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accountingJ records were not kept in respect of the company as required by section 386 of the 2006 Act; 01 2. thc accounts do not accord with thosc rccords; or 3. the account8 do not comply with the accounting requirements of .8ection 396 of the 2006 Act other than any requirement thac the accollntq give a true and fair view which is not a matter con8idered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charlties preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)}. I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in Order to enable a proper understanding of the accounts to be reached. Paul Antonv Sparks, FCA., FCCA. Cheney & Co Accountants, 310 Wellingborough Road, Northampton, NNI 4EP.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Page 6 COMPAINY IIUMBER: 1477528 CHARITY NUMBER: 281651 STATEMENT OF FINANCIAL ACTIVITIES (IINCLUDIING SUMMARY IINCOME AND EXPEINDITURE ACCOUIYT) FOR THE YEAR ENDED 30TH JUNE 2024 Unrestricted Funds & Total 2024 Unrestricted Funds & Total 2023 Notes Income and Endowments from . Donations and legacies Charitable activities Invcstmcnts 10,500 15,298 1,021 5.500 14,898 507 Total income and endowments 26,819 20,905 Expenditure on . Charitable activities Other 18,133 3,304 18,555 3,294 Total expenditure 21,437 21,849 Net movement in funds 5,382 {944) Reconciliation of fullds Total funds brought forward at I st July 2023 74,986 75,930 Total funds carried forward at 30th June 2024 £80,368 £74,986
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED COMPANY NUMBER: 1477528 CHARITY NUMBER: 281651 BALANCE SHEET AS AT 30TH JUIYE 2024 Page 7 Notes 2024 2023 CURREI¥JT ASSETS Cash at bank and in hand 12 80,368 74,986 NET CURRENT ASSETS £80,368 £74,986 FUNDS GENERAL AND TOTAL FUNDS 14 £80,368 £74,986 The company is entiiled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended the 30th June 2024. The members have not Tequired the company to obtain an audit of its Financial Statements for the year ended the 30th June 2024. Thc dircctors acknowlcdgc thcir rcsponsibilitics for.. ensuring that the company keeps accounting records which comply with Sections 386 and 387 of ihe Companies Act 2006,. and preparing Financial Statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit and Ios5 for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to Financial Statements, so far 4lS applicable to the company. These Financial Stateinent5 have been prepared in accordance with the provi5ioiis of Part 15 of the Companies Act 2006 relating, to small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015). These financial statements Ivere approved by the Board on 27-09-24 On behalf Df the Board DIRECTOR & HONORARY TREASURER E. Kane
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Page 8 COMPAINY IIUMBER: 1477528 CHARITY NUMBER: 281651 NOTES TO THE FINALNCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2024 ST A TUTORY INFORMA TION The Society for Post-medieval ATchaeology Limited is a private company, limited by guaranl¢c, rLgisl¢rcd in England and Walcs. Th¢ ¢oinpany's registered number and registered offic¢ addrcss can b¢ found on th¢ Company Infomiation page. Th¢ pr¢s¢ntation ¢utT¢n¢y of the financial stat¢m¢nts is the Pound St¢rling (£). The principal activity in th¢ year under r¢vi¢w was organising and administ¢ring me¢tings and conferences for people with an interest in post-lncdieval archaeology. STATELVIENT OF COMPLIANCE These financial statements have been prepared in accordance with the provisions of Section IA 'Small Entities" of Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006. ACCOUNTING POLICIES (a) Basis of preparation of financial strdtements These financial statements have been prepared under the historical Cost convention. Th¢ financial statements have b¢¢n prepared in accordanc¢ with the provisions of th¢ Companies Act 2006 applicable to ¢ompani¢s subj¢¢t to th¢ small compani¢s' r¢gim¢ and with the Statement of Recommended Pra¢ti¢e (FRS102) applicable to Charities. The charity has avail¢d ilsclf of the provisions which allow it to adapt to Companies Act formats to reflect the spccial naturc of thc Charity's activitics. The %ignificant accounting policies applied in the preparation of these financial statements are s¢t out below. These policies hav¢ been consist¢ntly appli¢d to all y¢ars pres¢nt¢d unless otherwise stat¢d. {b} Company status The charity is a company limited by guarantee. The directors of the cornpany are named on page l. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £ I per director of the charity. The charity is a public benefit charity. (c) Fund accounting General funds are unrestricted funds which are available for use at the discTetion of the directors in furtherance of the general objectives of the ¢harity and which have not been designated for otheT puwoses.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Page 9 COMPAINY IIUMBER: 1477528 CHARITY NUMBER: 281651 NOTES TO THE FINALNCIAL STATEMENTS FOR THE YEAR ETr4DED 30TH JUIYE 2024 ACCOUNTING POLICIES (Continued) {d) Incoming resources All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantificd with reasonablc accuTacy. FUT legaLies, entitlcrn¢yJt is thc earli¢r of the charity being iiotificd of an imp¢nding distribution or the legacy bLing received. Subscriptions are recognised in the yeaT to which they relate. Grants aTe recognised once received and matched with the expenditure to which they relate. (e) Resources expended All ¢xp¢nditur¢ is a¢count¢d for on an accruals basis and has b¢¢n ¢lassifi¢d under h¢adings that aggr¢gat¢ all costs r¢lated to th¢ category. ID Foreign currencies Transactions in foreign CuenCieS are recorded at the rate of the date of the transaction. Monetary assets and liabilities are retranslated at the rate of exchange ruling at the balance sheet date. All differences are taken to the SOFA. (g) Cash at bank and in hand Cash at bank and in hand is held to meet short-tenn cash commitmenls as they fall due rather than for investment purposes. EMPLOYEES AND DIRECTORS The average number of employees during the year was 18 (2022- 13). DONATIONS AND LEGACIES 2024 2023 Donations Publication grants 5,000 5,500 5,500 £10,500 £5,500
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Page 10 COMPANY UMBER. 1477528 CHARITY NUMBER: 281651 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2024 6. Charitable Activities 2024 2023 Sub%eriptions ConferenLes Royalties 8,125 2,785 4,388 7,795 3,410 3,693 £15,298 £14,898 7. Investments 2024 2023 Bank interest £1,021 £507 8. Charitable Activities 2024 2023 Conferences Grants and prizes Journals CBA membership Monograph costs 7,183 4,592 6,358 6,352 4,514 7,689 £18,133 £18,555 9. Other 2024 2023 Accountancy Bank chargJes Office expenses Postage and printing Database costs 870 212 1,886 828 264 1,988 35 179 328 £3,304 £3,294
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Pagell COMPAINY IIUMBER: 1477528 CHARITY NUMBER: 281651 NOTES TO THE FINALNCIAL STATEMENTS FOR THE YEAR ETr4DED 30TH JUNE 2024 l O. Payments to Trustees During the period, a total of £2,013 (2023 £503) was paid to trustees. These amounts were to reimbuTse nine of the trustees for expenses inLurred in the perfonnance of theiT duties. 11. Directors, and Members, Remuneration Thcrc w¢r¢ no full tiin¢ Mcmbcrs or Officcrs of thc Soci¢ty. M¢mb¢rs and Officcrs rcccivc no rcmuneration for th¢ir s¢rvic¢s. Th¢ Oftic¢rs' nom]al cxpcnses for pcrfom]ing the duties of th¢ir offices are reimbursed on the basis of actual costs incurred. No einployees received einployee benetits (excluding employer pension costs) of more than £60,000. 12. Cash at Bank and in Hand 2024 2023 Current accounts Deposit account 4,552 75,816 4,514 70,472 £80.368 £74,986 Cash at bank and in hand is held to meet short term cash commitments as they fall due and includes all cash equivalents held in the fonn of short term highly liquid investments. A cash equivalent will nornially have a short maturity date of, say, three months from the date of acquisition. 13. Stock The Society possesse5 a quantity of back numbers of the JouTnal lind also offprints of various articles which are sold on request. Althoug,h this produces income, sales are not certain and the Council feels that it is difficult to value this stock which, therefore, does not appear as an asset in the Balance Sheet.
THE SOCIETY FOR POST-MEDIEVAL ARCHAEOLOGY LIMITED Page 12 COMPAINY IIUMBER: 1477528 CHARITY NUMBER: 281651 NOTES TO THE FINALNCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2024 14. Funds Transfer Betiveen Funds At 01.07.23 At 30.06.24 Income Expenditure General Teserve Research Framework Fund 34,986 40,000 27.020 (21.638) 40,368 40,000 Total unrestricted funds £74,986 £27.020 £{21.638) £80,368 The Research Framework Fund is monies eamiarked with regards to providing funds tor developing the Framework need. Allocation of assets between different funds 2024 2023 Research General Fnunework Fund Fund Research Framework Fund General Fund Current Assets Cash at bank 40,368 40,000 34,986 40,000 NET CURRENT ASSETS PER FUND £40,368 £40,000 £34,986 £40,000 15. Related Party Transactions There were no related party transactions during the year. 16. Contingent Liabilities There were no contingent liabilities as at 30th June 2024 or 30th Jiine 2023. 17. Capital Commitments There were no capital commitments as at 30th June 2024 or 30th June 2023.