**01** ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month 01 04 2024 **To** 30 03 Day Month Year 30 03 2025 **From** ## Section A Reference and administration details 2[[nd]] Dereham (Toftwood) Scout Group **Charity name** 2[[nd]] **Other names charity is known by Registered charity number (if any)** 281630 **Charity's principal address** Scout Haven South Green, Dereham Norfolk **Postcode NR19 1PU** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Duncan
Woodhams|||| ||Hannah Ponder|||| ||Gareth Woodward|||| ||KatyHill|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members(Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Trustees and executives are appointed annually at the Annual general Trustee selection methods Meeting (eg. appointed by, elected by) - (eg. trust, association, company) ## **Additional governance issues (Optional information)** Membership of the group is open to young people aged between 6 and 15 You **may choose** to include residing in the Dereham area. additional information, where The trustees and exec oversee the day to day running of the group. They relevant, about: seek the views of members, the groups leaders and volunteers in deciding • policies and procedures the activities to be run. adopted for the induction and There is a child protection policy in place. Criminal Records Bureau checks are carried out prior to commencement of employment or training of trustees; trusteeship and checks are carried out again in line with statutory • the charity’s organisational requirements. structure and any wider All trustees and exec give their time voluntarily and receive no network with which the charity remuneration or other benefits. works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Provides infrastructure for Scout, Cub and Beaver groups. **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 - In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The main activities are as follows: - Finishing building works inside and outside property - A programme of youth orientated events including first cub/scout big camp since covid - - Purchase of agreed activities for continual use. These activities benefit young people by developing their self-confidence and social skills, their practical skills and life skills and providing opportunities for young people to become volunteers themselves. We **Summary of the main activities undertaken for the** welcome all young people aged between 6 and 15, regardless of **public benefit in relation to** personal background, faith, gender or personal circumstances. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** We are grateful for the many hours volunteers, including member volunteers, have spent listening and encouraging our members and working with the clubs young people. Without this valuable contribution of time, energy and expertise we would not be able to run. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 TAR Maich 2012 Section D Achievements and performance March **2012** **TAR** 5 ## Section D Achievements and performance Our Fundraising committee have managed to achieve fundraising with **Summary of the main** local supermarkets Co-op and Tesco. **achievements of the charity during the year** We have brought our main activities for the year that enabled are kids to have fun and build their core skills. We have also done 1 site full group camps in the year. March **2012** **TAR** 6 ## **Section E Financial review** Cash at bank at 31/04/2021 was £10k. Half of this is currently reserved **Brief statement of the** in our contingency account to cover our years’ worth of expenses. **charity’s policy on reserves** **Details of any funds materially** N/A **in deficit** ## **Further financial review details (Optional information)** Our main source of funds has been through our monthly subscription You **may choose** to include fees and renting out our Scouthaven to regular weekly customers additional information, where relevant about: These funds have brought new equipment for the young people and • the charity’s principal brought the property up to scratch with better facilities. sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** This coming year we plan to go on our first big camp with our Scout and Cub groups. Including Norjam We will sort out some external issues with the property. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** Gareth Woodward **Full name(s)** Gareth Woodward **Position (eg Secretary, Chair,** Treasurer **etc) Date** 18/08/2022 March **2012** **TAR** 7 Full Year 24-25 Statement of Accounts CURRENT Accoupir tOlfflNGEPICY ACCOUNT OpEning8lllanE OI/N12024 5.382 OpEning8Jlanr QIIC412024 io.w) Incomw. 14.26051 7.455. mp5 TANSFER GIFT Alo 7.021. HA￿HIRE 15.484.7Q 90 231. i.((*) 755. GraDts EquipmErtt 476959 Expenditurw. EQuiDfjient E¥penditure 3.197.05 5.694.84 1.248. 4.506.51 1.395.76 5.917. HA￿NIRE refvnds EVETrITS IN5URIQICE Uniform M31ntenance 5.783.15 1.219.69 150. Tr31ning 345.93 615. REfunds CDMDS ExpEn5es 2.023.84 41.W974 10312025 a010312￿5 E lOOOOtK) A5 pErStatewtnt As perStaterKnt I iO.LW CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 2r¥J Dereham l Toftwood ScoLrts On accounts for the year ended 3191 March 2025 Charlty no Irf any) 281630 Set out on pages I report to the trustees on my examination of the accounts of the above charity (llhe Trusy'l for thè year ended 31103 12025. Re3ponsibiliti05 and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charilies Act 2011 ('the Act"). I report in rèspect of my exarnination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commipsion under section 145(5){b) of the Act. Independent The charity's gross income did not ex￿ed £250,000 examiner's statament I have completed rny examination. I confirm that no rnaterial matters have come to my in Connection with the examination. I have no concerns and have come a¢ro8s no other matters in Gonnectipn with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounls to be reached. Signed: 19th April 2025 Name: Clair& Alford Rolevant professional qualificationls) or body (If any): No qualification, I have partially eompleled my AAT. Address: The Annexe, 3 Castl88t8ads, Milton Keynes, MK13 OPS Section B Dis¢losiire Only complete if the examiner needs to highlight matters of concern (see CG32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018 Glve here d8ta113 of any Items that the examiner Wlshes to disclosè. I have reviewed the accounts for year 24-25 There are receipts for th8 expenses however there were a very small number of these with no supporting receipt (low value). I would recommend going fomard that all refunds that are given without a receipt are documented with a manyal receipt documenting the expense and the details for this is completed (this should be kept to an absolute minimum) Having reviewed the previous year in February 20251 made some recommendations regarding missing receipts, expense details being recordpd for complete transparency on each receipt l expense, this l am recommendipg again, having only recommended this in February I would not have èxpecte¢ to see this for the duration of the year until the last month. other than the above I have not identified any issues with the expenditure apd costs which have been paid out during the accounting period. The bank ieconciliation agreed monthly with the costs documented in the accounts. IER October 2918