**01** ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 04 2022 **To** 30 03 2023 **From** ## Section A Reference and administration details **Charity name** 2[nd] Dereham (Toftwood) Scout Group **Other names charity is known by** **Registered charity number (if any)** 281630 **Charity's principal address** Scout Haven South Green, Dereham Norfolk **Postcode NR19 1PU** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Duncan
Woodhams|||| ||Hannah Ponder|||| ||Gareth Woodward|||| ||KatyHill|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Trustees and executives are appointed annually at the Annual general Trustee selection methods Meeting (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Membership of the group is open to young people aged between 6 and 15 You **may choose** to include residing in the Dereham area. additional information, where The trustees and exec oversee the day to day running of the group. They relevant, about: seek the views of members, the groups leaders and volunteers in deciding  policies and procedures the activities to be run. adopted for the induction and There is a child protection policy in place. Criminal Records Bureau training of trustees; checks are carried out prior to commencement of employment or trusteeship and checks are carried out again in line with statutory  the charity’s organisational requirements. structure and any wider All trustees and exec give their time voluntarily and receive no network with which the charity remuneration or other benefits. works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Provides infrastructure for Scout, Cub and Beaver groups. **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The main activities are as follows: - Finishing building works inside and outside property - A programme of youth orientated events including cub/scout big camp - Purchase of agreed activities for continual use. These activities benefit young people by developing their self-confidence and social skills, their practical skills and life skills and providing **Summary of the main** opportunities for young people to become volunteers themselves. We **activities undertaken for the** welcome all young people aged between 6 and 15, regardless of **public benefit in relation to** personal background, faith, gender or personal circumstances. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** We are grateful for the many hours volunteers, including member volunteers, have spent listening and encouraging our members and working with the clubs young people. Without this valuable contribution of time, energy and expertise we would not be able to run. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 TAR March 2012 Section D Achievements and performance March **2012** **TAR** 5 ## Section D Achievements and performance Our Fundraising committee have managed to achieve fundraising with **Summary of the main** local supermarkets Co-op and Tesco. **achievements of the charity during the year** We have brought our main activities for the year that enabled are kids to have fun and build their core skills. We have also done 1 site full group camps in the year. ## **Section E Financial review** March **2012** **TAR** 6 Cash at bank at 31/03/2023 was £17,206.63. - £10,000 of this is currently **Brief statement of the** reserved in our contingency account to cover our years’ worth of **charity’s policy on reserves** expenses. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Our main source of funds has been through our monthly subscription fees and renting out our Scouthaven to regular weekly customers These funds have brought new equipment for the young people and brought the property up to scratch with better facilities. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** This coming year we plan to go on our first big camp with our Scout and Cub groups. We will sort out some external issues with the property. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Gareth Woodward **Full name(s)** Gareth Woodward **Position (eg Secretary, Chair,** Treasurer **etc) Date** 20/01/2025 ## Woodward March **2012** **TAR** 7 Full Year 22-23 Statement of Accounts OpeninllBalance 0110412022 £ 5.094.40 Opening Balan(e 0110412022 f 5,164. Income Iniom SUBS 7.202 25 2,328.75 2,768.95 11,189.97 5.30654 7.994 50 1,866.50 CAPITATION TAN5FER 4.836.C4) GIFfAID EVENTS FUNDRAISING &GRAW5 HALL HIRE EQUIPMENT& M15C 38657 5 4836 Eypenditure.. WASTE riuTY E¥ptndilure'. 31696 4.803 59 799 HALL HIREDEP05 EVENT5 INSURAN NSUS EQUIPMENT M15C 1,445.99 4,012 50 4.787 29 5.40137 4.836 T￿sFER 36.545 23 CIosin8Balante As *r 5tstemert 3010312023 £ 7.206.63 £ 7.206.63 ClosingBalance As pèr 51atsment 3010312023 f lo.￿) f 10.M) ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 2[nd] Dereham/Toftwood Scout Group **On accounts for the year** 31[st] March 2023 **Charity no** 281630 **ended (if any) Set out on pages** 3-4 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** The charity’s gross income did not exceed £250,000. **examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 19/05/2023 **Name:** Carolyn Barrett **Relevant professional** M.A.A.T **qualification(s) or body (if any): Address:** Unit 5, Broadway Barns, The Broadway, Scarning, Dereham, NR19 2LQ 1 ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None to report 2 ## **Internal Audit carried out for 2nd Dereham/Toftwood Scout Group** For the year ended 31st March 2023 ## **Cash Book** |Balance brought forward 01/04/2022
Total Expenditure
Total Income
Balance as at 31st March 2023|£10,270.40
£31,709.23
£38,657.46| |---|---| ||£17,218.63| ## **Bank Reconciliation** Unpresented Cheques & Payments 0.00 ## **Account Balances** |Lloyds Treasurers Account
Contingency Account|£7,218.63
£10,000.00| |---|---| ||£17,218.63| We confirm that the year end bank reconciliation has been agreed and checked as above. All outstanding cheques have been verified. Bank statements have been supplied showing the balances as at 31st March 2023. Audit carried out by: Signed: Dated: 19/05/2023 SCS Accounting Solutions Unit 5, Broadway Barns The Broadway, Scarning Dereham, NR19 2LQ Telephone: 01362 691275 Page 3 ## **Internal Audit carried out for 2nd Dereham/Toftwood Scout Group** For the year ended 31st March 2023 ## **Accounting Books** All transactions are entered according to the bank income & expenditure and purchase invoices received. Our internal audit is made on a cashbook basis, and all figures agree when the audit is carried out on an income & expenditure basis. All entries were correct. The presentation of the records was excellent, all invoices/receipts were filed in order. ## **Financial regulations, payments & VAT** We carried out an inspection of a random sample of payments, we confirm that all payments were supported by an invoice and approval had been obtained for all. ## **Petty Cash payments** Petty cash was not covered in the audit as a petty cash system is not used. ## **Bank account reconiliations** A year end bank reconciliation has been provided and agreed. Regular monthly bank reconciliations have been performed. The monthly bank reconciliations were presented to the Chairman and agreed and signed. The Annual Return has been completed and signed before the required 30th June 2023. Carried out by: Signed: Dated: 19/05/2023 SCS Accounting Solutions Unit 5, Broadway Barns The Broadway, Scarning Dereham, NR19 2LQ Telephone: 01362 691275 Page 4