Trustees’ Annual Report for the period
From 01/09/21 Period start date To 31/08/22 Period end date Charity name: Chorleywood Primary Parents Teachers Association Charity registration number: 281628
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To advance the education of
purposes of the charity Chorleywood Primary school pupils
as set out in its by providing and assisting in the
governing document
provision of facilities, services and
events.
Summary of the main Para 1.17 and Like most PTAs, the majority of our
1.19
activities in relation to funds are raised through the
those purposes for the events that we run. Some of our
public benefit, in
most popular events are:
particular, the activities,
projects or services Christmas Fair
identified in the
Summer Fair
accounts.
Quiz
Family Fun Nights.
We also run events like children’s
gift sales for Christmas and
Mothers/Father’s Day.
We raise money in other ways too
incl. parent sponsored events,
easy fundraising, amazon smile,
used clothes bin collections etc.
Statement confirming Para 1.18 All trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about: SORP reference
Para 1.38
Policy on grant making
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Para 1.38
Policy on social
investment including
program related
investment
Volunteer parents and carers of
Para 1.38 Chorleywood Primary school pupils
Contribution made by are very important to the running
volunteers
of the PTA. The make up the PTA
committee and contribute to the
running of events.
Other
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Achievements and Performance
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SORP reference
Money raised by the PTA is spent
on enhancing the education and
enjoyment of the school by its
Summary of the main
Para 1.20 pupils. Over the past 5 years, the
achievements of the
PTA has enabled the school to:
charity, identifying the
difference the charity’s
work has made to the purchase classroom ICT
circumstances of its equipment,
beneficiaries and any buy playground apparatus
wider benefits to society fund essential repairs to
as a whole. school structures
contribute towards school
trips
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Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities Para 1.41 against objectives set
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Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 On 01/09/21, the PTA had
financial position at the £29,875.86 in the account.
end of the period
Statement explaining Para 1.22 Usually, around £5,000 are kept as
the policy for holding reserves. These are held in order
reserves stating why to fund any up front costs for
they are held
events (alcohol, food, bouncy
castles etc).
Amount of reserves held Para 1.22 Around £5000.
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 No current concerns.
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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Parents and carers of CWP school
pupils are the main source of
The charity’s principal funds.
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 PTA-UK model constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are formally appointed at
methods including the AGM which is usually held in
details of any Sept each year.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Chorleywood Primary Parents Teachers
Association
Other name the charity
uses
Registered charity 281628
number
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Charity’s principal Chorleywood Primary School
address Stag Lane
Chorleywood
WD35HR
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Christine Booth
2 Claire Ashtekar 01/06/23
3 Vicky Inness
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5
6
7
8
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12
13
14
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16
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20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets Cash held in this capacity Name and objects of the Chorleywood Primary PTALike most PTAs, the charity on whose behalf majority of our funds are raised through the events the assets are held and that we run. Some of our most popular events are: how this falls within the Christmas Fair Summer Fair Quiz Family Fun custodian charity’s Nights. We also run events like Children’s gift sales objects for Christmas and Mothers/Father’s Day. So you can see there is always something going on. We always try and respond to the children’s requests via the School council; it is great to see them having fun at the events or enjoying using a piece of new equipment that the PTA has donated. We raise money in other ways too. Donations from parents are extremely important. You can donate time, money, items for sale, raffle prizes and auction lots or offers of services and skills. We have now introduced Gift Aid. Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Vicky Inness Full name(s) Vicky Inness
Position (eg Treasurer Secretary, Chair, etc)
Date 07/06/23
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Chorleywood Primary School PTA
For the Period from 02 September 2021 to 01 September 2022
Unrestricte Total Prior year
d funds funds funds
Income and
endowments from:
18,604 (incl.
16,517 worth
18,604
Donations and legacies of laptops) 18,696
Income from charitable
24,207 24,207
activities 20,434
Investments 13 13 2
Other income
Total income 42,824 42,824 39,132
Expenditure on:
Raising funds (6,447) (6,447) (4,086)
Other expenditure
Total expenditure (6,447) (6,447) (4,086)
Net income/
(expenditure) resources
before transfer 36,376 36,377 35,046
Transfers
Gross transfer between
funds - in
Gross transfer between
funds - out (donations (30888) (incl.
made) laptops) (30,888) (11,170)
Other recognised
gains/losses
Gains/losses on
investment assets
Gains on revaluation,
fixed assets, charity's own
use
Net movement in funds 5,488 5,488 23,876
Reconciliation of funds
Total funds brought
forward 29,876 29,876 6,037
Total funds carried
forward 35,365 35,365 29,876
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Report on the Financial Statements for Chorleywood Primary School PTA (Charity), year ended 1[st] September 2022
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention
- which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Caroline Warner, FCA
137 Quickley Lane Chorleywood Herts
WD3 5PD