## **Trustees’ Annual Report for the period** **From 01/09/20 Period start date To 31/08/21 Period end date Charity name: Chorleywood Primary Parents Teachers Association Charity registration number: 281628** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To advance the education of Chorleywood
purposes of the charity
Primary school pupils by providing and
as set out in its
assisting in the provision of facilities,
governing document
services and events.
Summary of the main Para 1.17 and Like most PTAs, the majority of our funds
1.19
activities in relation to
are raised through the events that we run.
those purposes for the
Some of our most popular events are:
public benefit, in
particular, the activities,
 Christmas Fair
projects or services
identified in the  Summer Fair
accounts.  Quiz
 Family Fun Nights.
We also run events like children’s gift sales
for Christmas and Mothers/Father’s Day.
We raise money in other ways too incl.
parent sponsored events, easy fundraising,
amazon smile, used clothes bin collections
etc.
Statement confirming Para 1.18 All trustees have had regard to the
whether the trustees
guidance issued by the Charity Commission
have had regard to the
on public benefit
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 **----- Start of picture text -----**
Policy on social
investment including
program related
investment
Volunteer parents and carers of
Para 1.38 Chorleywood Primary school pupils are
Contribution made by
very important to the running of the PTA.
volunteers
The make up the PTA committee and
contribute to the running of events.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Money raised by the PTA is spent on
enhancing the education and enjoyment of
the school by its pupils. Over the past 5
Summary of the main
Para 1.20 years, the PTA has enabled the school to:
achievements of the
charity, identifying the
difference the charity’s  purchase classroom ICT equipment,
work has made to the  buy playground apparatus
circumstances of its  fund essential repairs to school
beneficiaries and any
structures
wider benefits to society  contribute towards school trips
as a whole.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
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agai nst objectives other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 On 01/09/21, the PTA had £29,875.86 in
financial position at the the account.
end of the period
Statement explaining Para 1.22 Usually, around £5,000 are kept as
the policy for holding reserves. These are held in order to fund
reserves stating why
any up front costs for events (alcohol, food,
they are held
bouncy castles etc).
Amount of reserves held Para 1.22 Around £5000.
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 No current concerns.
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Parents and carers of CWP school pupils
are the main source of funds.
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 PTA-UK model constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are formally appointed at the
methods including
AGM which is usually held in Sept each
details of any
year.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Chorleywood Primary Parents Teachers Association
Other name the charity
uses
Registered charity 281628
number
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Charity’s principal Chorleywood Primary School
address
Stag Lane
Chorleywood
WD35HR
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Christine Booth
1
2 Tania Ridgeway
3 Vicky Inness
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others** Description of the assets Cash held in this capacity Name and objects of the Chorleywood Primary PTALike most PTAs, the majority of charity on whose behalf our funds are raised through the events that we run. Some of the assets are held and our most popular events are:  Christmas Fair  Summer Fair  how this falls within the Quiz  Family Fun Nights. We also run events like Children’s gift custodian charity’s sales for Christmas and Mothers/Father’s Day. So you can see objects there is always something going on. We always try and respond to the children’s requests via the School council; it is great to see them having fun at the events or enjoying using a piece of new equipment that the PTA has donated. We raise money in other ways too. Donations from parents are extremely important. You can donate time, money, items for sale, raffle prizes and auction lots or offers of services and skills. We have now introduced Gift Aid. Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Vicky Inness **Full name(s)** Vicky Inness **Position (eg** Treasurer **Secretary, Chair, etc)** **Date** 03/03/22 **----- Start of picture text -----**
Chorleywood Primary School PTA
For the Period from 02 September 2020 to 01 September 2021
Unrestricted Prior year
funds Total funds funds
Income and endowments from:
18,695.71 (incl.
18,69
5865.90 worth of
6
Donations and legacies laptops) -
20,43 20,43 14,72
Income from charitable activities 4 4 8
2
Investments 2 2 5
Other income
Total income
Expenditure on:
4,08 4,08 4,09
Raising funds 6 6 5
Other expenditure
4,08 4,08 4,09
Total expenditure 6 6 5
Net income/(expenditure) 35,01 35,01 10,65
resources before transfer 0 0 8
Transfers
Gross transfer between funds - in
Gross transfer between funds - 11,170.13 (incl. 11,170.13 (incl. 26,15
out (donations made) laptops) laptops) 2
Other recognised gains/losses
Gains/losses on investment assets
Gains on revaluation, fixed assets,
charity's own use
-
23,83 23,83
Net movement in funds 9 9 15,494
Reconciliation of funds
6,03 6,03 21,53
Total funds brought forward 7 7 1
29,87 29,87 6,03
Total funds carried forward 6 6 7
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## **Report on the Financial Statements for Chorleywood Primary School PTA (Charity), year ended 1[st] September 2021** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: 1. examine the accounts under section 145 of the Charities Act, 2. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and 3. to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Caroline Warner, FCA 137 Quickley Lane Chorleywood Herts WD3 5PD