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2024-03-31-accounts

Trustees. Annual Report for the period peri￿ s12rl date Period end dale Day oiilh From | Ye3r 01 04 2023 03 Section A Reference and administra.ti0n..de.tait￿...-.....--..-..-.... .. . CharFty name CHELMERS VILLAGE HALL other names charity is known by CHELMER VILLAGE HALL {Working name) Reglstered charlty number (if any) 281535 Charity's principal address CHELMERS VILLAGE HALL VILLAGE SQUARE CHELMER VILLAGE Postcode CM2 6RF Names of the charity trustees who manage the charity Date5 acted if not for whole ear Trustèe nam6 Office Ilf any) Name of person lor bodyl entitled toa oint trustee if an CHELMER VILLAGE PARISH COUNCIL MANAGING TRUSTEES (see attached lisl - all council members are trustees) qo 12 13 14 15 16 17 18 19 20 TAR Marctrt 2024

Names of the trustees ft)r the charity, if any, {for example, any Custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers (Optional infomiation) e of adviser Name Address RURAL COMMUNITY DANIELLE FROST THRESHELFORDS BUSINESS PARK, INWORTH ROAD COUNCIL OF ESSEX FEERING, C05 9SE Name of chlef executlve or names of senior staff members {Optional information} Section B Structure, governance and mana ement Description of the charily's trusts TRUST DEED Type of governing document How the charity is constituted IPCJ. Irurl, f]%￿001-.111u17, coi)Ipaiiyl TRUST Trustee selection methods oli. ai)poinlLd by. eleknlLJd by) AUTOMATIC- see below Additional governance issues (Optional information) THE COUNCILLORS OF CHELMER VILLAGE PARISH COUNCIL AUTOMATICALLY BECOME TRUSTEES ONCE ELECTED BY MEMBERS OF THE PUBLIC TO BECOME A COUNCILLOR OF CHELMER VILLAGE PARISH COUNCIL. You may choose lo include additional information, where relevant, about.. policies and procedures adopted for the induGlion and training of trustees. the charity's organisalional structure and any wider network with which the charily works. relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them. TAR March 2024

Ob"ectives-and-activities_=--.-.:=---...-.-....--.. TO MANAGE AND MAINTAIN A VILLAGE HALL FOR THE RESIDENTS AND PEOPLE OF THE LOCAL COMMUNITY. Summary of th8 objects of the charity set out In Its governing document SEE ABOVE TRUSTEES HAVE REGARD TO THE GUIDANCE ISSUED BY THE CHARITY COMMISSION ON PUBLIC BENEFIT. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) TAR March 2024

Additional details of objectives and activities (Optional infomiationl You may choose to includ8 further statements, where relevant, about.. policy on grant making. policy programme related investment. contribution made by volunteers. TAR Mard) 2024

Section E -Financial review THE CHARITY DOES NOT HAVE A RESERVES POLICY. Brief statement of the charity's policy on reserves Details of any funds materially in deficit NONE Further financial review details (Optional information) You may choose lo include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charily. investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name{s) Position (eg Secretaryy Chair, etc) CLLR. MS. SUSAN SULLIVAN CHAIRMAN CHELMER VILLAGE PARISH COUNCIL Date TAR 2024

Section D Summary of the main achievements of the charity during the year 1. TO CONTINUE IMPROVING AND REGULARISING THE MANAGEMENT OF THE HALL. 2. THE MAIN HALL CEILING AND LIGHTS AND HEATERS HAS REPLACED AUGUST 2022. 3. GENERAL MAINTENANCE OF THE HALL HAS BEEN CARRIED OUT DURING THE YEAR. TAR Maich 2024

CHELMER VILLAG
SUMMARY
APR
MAY
Opening Cash on Hand
£5,450.41
£5,489.13
Total Income
£3,794.70
£3,017.85
Total Expenditures
£3,755.98
£4,447.53
Net Cash Flow
£38.72
-£1,429.68
Ending Statement Balance
£5,489.13
£4,059.45
INCOME
AD HOC HIRE
£558.50
£268.00
Aerobics - Jose Childs
£83.40
£83.40
Bulgarian PrimarySchool
CVH Bowls - Mr Jon Matthews
£143.30
£226.70
Guides
£83.40
Rainbow Pre-school
£2,120.25
£2,120.25
Stretch - Caroline Pink
£56.80
£127.80
TAI CHI - Mr LngChng
£127.80
£106.50
The Walker Workout
£106.50
£85.20
Weston School of Dance - Elisabeth Swan
£415.35
Zumba - Gemma Cook
£99.40
Alford Storage(clothes bin)
Movingmoneyfrom Savings account(not income)
£3,794.70
£3,017.85
EXPENDITURE
CVH Staff salarycombined(NET)
£1,675.34
£2,831.31
HMRC monthly
£428.40
£206.76
Chelmsford CityCouncil - rates(BACS)
£78.72
£80.00
Chelmsford CityCouncil - bin(BACS)
£139.24
Chelmsford CityCouncil -premises lic(CHQ)
Anglian Water/Essex & Suff Water D/D
Ansvar monthlyinsurance(DD)
£187.92
DD Eon monthlyelecpayment
£918.03
£918.03
Vodafone Phones
£28.24
£28.24
SHIPMAN'S Fire Alarm Maintenance/Exting
£43.50
£43.50
Stationery/Furniture
BuildingMaintenance
£188.60
£47.97
Cleaningmaterials
£115.92
£103.80
Website
Licenses & Subscriptions
£39.99
SPC admin fee
Memberships RCCE Fee
Auditor Fee
Miscpayments(refund &puttingmoneyinto savings)
£100.00
£3,755.98
£4,447.53
CHELMER VILLAG
SUMMARY
APR
MAY
Opening Cash on Hand
£5,450.41
£5,489.13
Total Income
£3,794.70
£3,017.85
Total Expenditures
£3,755.98
£4,447.53
Net Cash Flow
£38.72
-£1,429.68
Ending Statement Balance
£5,489.13
£4,059.45
INCOME
AD HOC HIRE
£558.50
£268.00
Aerobics - Jose Childs
£83.40
£83.40
Bulgarian PrimarySchool
CVH Bowls - Mr Jon Matthews
£143.30
£226.70
Guides
£83.40
Rainbow Pre-school
£2,120.25
£2,120.25
Stretch - Caroline Pink
£56.80
£127.80
TAI CHI - Mr LngChng
£127.80
£106.50
The Walker Workout
£106.50
£85.20
Weston School of Dance - Elisabeth Swan
£415.35
Zumba - Gemma Cook
£99.40
Alford Storage(clothes bin)
Movingmoneyfrom Savings account(not income)
£3,794.70
£3,017.85
EXPENDITURE
CVH Staff salarycombined(NET)
£1,675.34
£2,831.31
HMRC monthly
£428.40
£206.76
Chelmsford CityCouncil - rates(BACS)
£78.72
£80.00
Chelmsford CityCouncil - bin(BACS)
£139.24
Chelmsford CityCouncil -premises lic(CHQ)
Anglian Water/Essex & Suff Water D/D
Ansvar monthlyinsurance(DD)
£187.92
DD Eon monthlyelecpayment
£918.03
£918.03
Vodafone Phones
£28.24
£28.24
SHIPMAN'S Fire Alarm Maintenance/Exting
£43.50
£43.50
Stationery/Furniture
BuildingMaintenance
£188.60
£47.97
Cleaningmaterials
£115.92
£103.80
Website
Licenses & Subscriptions
£39.99
SPC admin fee
Memberships RCCE Fee
Auditor Fee
Miscpayments(refund &puttingmoneyinto savings)
£100.00
£3,755.98
£4,447.53
CHELMER VILLAG
SUMMARY
APR
MAY
Opening Cash on Hand
£5,450.41
£5,489.13
Total Income
£3,794.70
£3,017.85
Total Expenditures
£3,755.98
£4,447.53
Net Cash Flow
£38.72
-£1,429.68
Ending Statement Balance
£5,489.13
£4,059.45
INCOME
AD HOC HIRE
£558.50
£268.00
Aerobics - Jose Childs
£83.40
£83.40
Bulgarian PrimarySchool
CVH Bowls - Mr Jon Matthews
£143.30
£226.70
Guides
£83.40
Rainbow Pre-school
£2,120.25
£2,120.25
Stretch - Caroline Pink
£56.80
£127.80
TAI CHI - Mr LngChng
£127.80
£106.50
The Walker Workout
£106.50
£85.20
Weston School of Dance - Elisabeth Swan
£415.35
Zumba - Gemma Cook
£99.40
Alford Storage(clothes bin)
Movingmoneyfrom Savings account(not income)
£3,794.70
£3,017.85
EXPENDITURE
CVH Staff salarycombined(NET)
£1,675.34
£2,831.31
HMRC monthly
£428.40
£206.76
Chelmsford CityCouncil - rates(BACS)
£78.72
£80.00
Chelmsford CityCouncil - bin(BACS)
£139.24
Chelmsford CityCouncil -premises lic(CHQ)
Anglian Water/Essex & Suff Water D/D
Ansvar monthlyinsurance(DD)
£187.92
DD Eon monthlyelecpayment
£918.03
£918.03
Vodafone Phones
£28.24
£28.24
SHIPMAN'S Fire Alarm Maintenance/Exting
£43.50
£43.50
Stationery/Furniture
BuildingMaintenance
£188.60
£47.97
Cleaningmaterials
£115.92
£103.80
Website
Licenses & Subscriptions
£39.99
SPC admin fee
Memberships RCCE Fee
Auditor Fee
Miscpayments(refund &puttingmoneyinto savings)
£100.00
£3,755.98
£4,447.53
CVH Staff salarycombined(NET) £1,675.34 £2,831.31
HMRC monthly £428.40 £206.76
Chelmsford CityCouncil - rates(BACS) £78.72 £80.00
Chelmsford CityCouncil - bin(BACS) £139.24
Chelmsford CityCouncil -premises lic(CHQ)
Anglian Water/Essex & Suff Water D/D
Ansvar monthlyinsurance(DD) £187.92
DD Eon monthlyelecpayment £918.03 £918.03
Vodafone Phones £28.24 £28.24
SHIPMAN'S Fire Alarm Maintenance/Exting £43.50 £43.50
Stationery/Furniture
BuildingMaintenance £188.60 £47.97
Cleaningmaterials £115.92 £103.80
Website
Licenses & Subscriptions £39.99
SPC admin fee
Memberships RCCE Fee
Auditor Fee
Miscpayments(refund &puttingmoneyinto savings) £100.00
£3,755.98 £4,447.53

GE HALL

GE HALL
JUN JUL AUG SEP OCT NOV
£4,059.45 £3,067.25 £2,732.11 £3,147.65 £6,185.68 £3,006.28
£3,441.40 £3,585.95 £3,890.95 £4,398.16 £5,987.35 £3,069.45
£4,433.60 £3,921.09 £3,475.41 £1,360.13 £9,166.75 £5,174.56
-£992.20 -£335.14 £415.54 £3,038.03 -£3,179.40 -£2,105.11
£3,067.25 £2,732.11 £3,147.65 £6,185.68 £3,006.28 £901.17
£462.50 £737.50 £1,008.60 £781.00 £662.50 £332.50
£83.40 £41.70 £41.70 £112.50 £67.50
£360.00
£324.00 £509.00 £296.20 £334.50 £304.50 £274.50
£145.95 £83.40 £67.50 £112.50 £67.50
£2,120.25 £2,120.25 £2,120.25 £2,201.20 £2,201.20 £2,201.20
£42.60 £71.00 £56.80 £77.50 £46.50 £46.50
£85.20 £106.50 £85.20 £93.00 £116.25 £69.75
£63.90 £85.20 £69.75 £93.00 £46.50
£239.21 £251.90
£113.60 £113.60 £62.00 £77.50 £31.00
£54.00
£2,000.00
£3,441.40 £3,585.95 £3,890.95 £4,398.16 £5,987.35 £3,069.45
£1,544.59 £1,614.78 £1,443.14 £2,889.74 £1,443.34
£329.72 £359.56 £359.76 £719.12 £359.56
£80.00 £80.00 £80.00 £80.00 £80.00 £80.00
£139.24 £149.94
£180.00
£502.20
£187.76 £187.76 £187.76 £187.76 £187.76 £187.76
£918.03 £918.03 £1,075.42 £918.03 £918.03 £918.03
£28.24 £28.24 £28.24 £28.24 £28.24 £28.24
£43.50 £43.50 £43.50 £43.50 £43.50 £43.50
£385.20 £146.18 £257.59 £102.60 £10.40 £1,934.13
£336.36 £265.02
£238.80
£2,875.00
£78.00
£165.00
£1,000.00
£4,433.60 £3,921.09 £3,475.41 £1,360.13 £9,166.75 £5,174.56
Year: Year: Year: Year:
2023-2024
DEC JAN FEB MAR Year's Total
£901.17 £239.65 £2,413.84 £3,156.96
£3,705.84 £5,599.22 £4,080.84 £4,021.33 £48,593.04
£4,367.36 £3,425.03 £3,337.72 £5,143.30 £52,008.46
-£661.52 £2,174.19 £743.12 -£1,121.97 -£3,415.42
£239.65 £2,413.84 £3,156.96 £2,034.99 £2,034.99
£237.50 £412.50 £900.00 £709.50 £7,070.60
£90.00 £90.00 £67.50 £90.00 £851.10
£315.00 £216.00 £891.00
£304.50 £304.50 £609.00 £3,630.70
£90.00 £67.50 £90.00 £45.00 £852.75
£2,201.20 £2,201.20 £2,291.20 £2,201.20 £26,099.65
£62.00 £62.00 £62.00 £77.50 £789.00
£93.00 £116.25 £93.00 £93.00 £1,185.45
£93.00 £69.75 £93.00 £69.75 £875.55
£151.14 £201.52 £151.14 £50.38 £1,460.64
£31.00 £62.00 £93.00 £31.00 £714.10
£37.50 £12.00 £24.00 £45.00 £172.50
£2,000.00 £4,000.00
£3,705.84 £5,599.22 £4,080.84 £4,021.33 £48,593.04
£1,443.34 £1,449.46 £1,443.34 £1,449.46 £19,227.84
£359.56 £359.56 £359.56 £359.56 £4,201.12
£80.00 £80.00 £798.72
£139.24 £567.66
£23.00 £23.00 £226.00
£1,306.93 £1,809.13
£187.76 £187.76 £187.76 £1,877.76
£918.03 £918.03 £918.03 £1,006.54 £11,262.26
£28.24 £28.24 £28.24 £28.24 £338.88
£43.50 £43.50 £43.50 £43.50 £522.00
£0.00
£102.60 £137.59 £2,098.60 £5,411.46
£116.64 £196.70 £14.40 £1,148.84
£120.00 £120.00
£278.79
£2,875.00
£78.00
£165.00
£1,100.00
£4,367.36 £3,425.03 £3,337.72 £5,143.30 £52,008.46

CHELMER VILLAGE HALL

SAVINGS ACCOUNT

23RD MARCH 2016 TRANSFER £15,000.00
INTEREST 5 APR 2016 £0.33
BALANCE £15,000.33
INTEREST 5 OCT 2106 £4.70
BALANCE £15,005.03
INTEREST 5 APR 2017 £2.71
BALANCE £15,007.74
INTEREST 5 OCT 2017 £2.35
BALANCE £15,010.09
INTEREST 29 JUNE 2018 £2.34
BALANCE £15,012.43
INTEREST OCT 2018 £2.35
BALANCE £15,014.78
INTEREST 4TH OCT 2019 £37.50
BALANCE £15,078.83
INTEREST 3RD APRIL 2020 £37.59
BALANCE £15,116.42
INTEREST 5 OCT 2020 £15.40
BALANCE £15,131.82
INTEREST 1 APRIL 2021 £2.31
BALANCE £15,134.13
INTEREST 5TH OCT 21 2.42
INTEREST 5TH APR 22 2.55
£15,139.10
WITHDRAWAL TO BANK ACCT 8/0 -£10,000 £5,139.10
INTEREST 5TH OCT 22 13.62 £5,152.72
INTEREST 5TH APRIL 23 23.17 £5,175.89

HEELIS&LODGE Local Council Services . Internal Audit ndent Examiner's Re ort for Chelmers Villa eHall-IA ri 2023 to 31 March 2024 Registered Charity No: 281535 (Registered: 291111981) Income- £44,693,a4 (excl internal bank trdnsfers) Expendlture.. £51,008.46 (excl internal bank transfers) Reserves.. £4,247.72 Audit trails were examined on a sample of income and expenditure. All were found to be in order. Expenditure is supported by appropriate paperwork. The 2023 Annual Return was received by the Charity Commission on 2311212023. There are 5 Trustees listed on the Charty Commission website. The 2023-2024 AGM was held on 191712023 at which the 2022- 2023 annual accounts were approved. The bank reconciliation dated 31 March 2024 reconciled with the bank ststement. At 31 March 2024 tt)e current account held £2,034,99 (confirmed) and the savings account £2,212.73 (confirmed), No petty cash is held. Online banking is in pla￿. Income and expenditure are tracked throughouti providing a clear audit trail. The Finance and Marketing Officer keeps good records. Fees were reviewed on 171112024 (Ref.. 7). Hire agreements are in pla￿ and appropriate safeguards are in place to hirers have adequate insurance and qualificats.ons to undertake safe and proper use of the activity to take place. Terms of Referonco for hirers was last reviewed and confi'rmed on 711212022 (Ref., 7). The Charity has Insuran￿ cover In place for the year of audit. Procedures are in Pla￿ for Health & Safety, emergency evacuation and annual fire equipment inspection5. PAT testing, Environmentsl Hygiene Certification, Water Hygiene Risk Assessment and COSHH Risk Assessments have all bccn completed. The Charity undertakes a monthly Risk Assessment on the Village Hall and a Project and maintenan￿ plan is in place. A Fire Risk kscssment Is in place and the 5-year electrical testing has been carried out (Ref. 171112024 - 9). Salaries were reviewed at a meeting held on 171112024 (Ref.. 11). Payroll is outsourced. Fidolity cover is adequate at £50,000. There were no matters which give cause to believe that in, any materi31 respect, the Trustees have not met the requirements of the Charity Act 1993. Heather Heelis 23 July 2024 HEELIS&LODGE Contact details '. l Hembling Terra￿, Mill Lane, Campsea Ashe, Suffolk, ÉP13 OPP Tel.. Q7732 681125 Emall.. heather@heelis.eu Heather Heells Dlp HE Local Policy FILCM Lynne Lodge Dip HE Local Polky

CHELMERS VILLAGE HALL Inume and Expenditure Report IstAprll 2023- 31 March 2024 1st April 2022- a15t March 2023 ,'JitanagÈment Accounts asat 31.Mar.24 asat 31.M&r.23 INCOME BooklnÉs Chllds- Aeroblcs £851.10., £783.90:" £736.00.. £3,229.30.. £138.001........................... £781.501_ £21,SS94.75 £1,485.55 CV Bowls odEeb211 lieftJune 221 RainbowGuides Ralnbow Pre-school ,5hinkyu Kaiate (left t)e£ 231 ,'Strotch. Carobin Pink '.Tai Clii- Mrciing '.The Wakerbvorkoutlstarted Nov 221 ',Weston's iiance School IZumba- Chappell Occasional BoDklngs IParfjÈslMeetSngs etc) SPC Summer Pl8yscheTne 3,630.70,, £852.75:" £26,09Y.65:" £789.00,, £875.55 £i.185.451 £887.40,. £489.90:. £1,283.10:. £479.60:. £7,566.80:. £150.00". E714.10 £6,920.60,. £150.00.. Total BookinES £44.420.54 £40,509.60 '.OthÈr Income '.Yvuth Club-in5urancejwarer rares contrlbutlon '.Refund '.Moving money from Savings Account ',Other Mis￿lIaneOUS Incorne (Clothi￿g binj £250.00 £ii)o.oo'. f4,OCtrO.00.' E172.50' £Lo,(ioo.00 £4.272.50 E48,G93.04 £10,310.00: É50,819.60 ',Total Income 2022-2023 202>2024 ,' Ei(PENDITiIRE £i9.227.84"' £4,201.12:. £L,811.16", £338.88,, £798.72,, Ell.262.26', £1.809.13 £16.759.80 £2,771.35I..............,.,.,... Él.b42.28 £301.40 £?Ll:ooI............................. £4:394.031.,.,.,.,........ £933.291 E980.901 £1.221.43i £40.$49.491 £748.79, f55?.52' '"Inlan(S Revenue Insurance lelephono Electricity Imaterlsewerage 5tatlone¥y & Furniture aeanlng Mater4als Repdif5 & MaInle￿nCe ILltrnce5 & Subscriptions Refuse Collectlon ,Sank Charge5 & Inl £1,148.84 £5,933.46 £702.79 £567.6 E47,868.46 £71,566.28 ,￿lS￿lIanEoUS IAuii!tor Fee SPCAdrnin Fee Hdllbookln8 relund5 Other Mlsc jmoved money from bank tg 5avin85j £165.00,, £2,875.00,, £ioo.on', El,(M)O.QO', 5,750.00:: 1.234.50:" £4,140.00:" £52,008.46 £7,149.5Q £78,715.78 Total E¥pendlture Extess Income over txpendllure .£3,415.42 27,896.18 OpenlnE Balance IstAprll- (Current Alcl £5,450.41 £33,346.59 Net Su*plus l Dèfidt ICuirÈni Alcl £2,034.99 £5,450.41 Balanté SkÈÈt as at 31st March 2024 as at 31st Marth 2023

ICurrentAssel5. Current Alc £5.450.411 -E3.415.42 2.014.99', £33,346.59;, -E27,896.18,' É5.450.41', 'C105ing Balan￿ a5 al 315t March 2023 Net ￿set5 (Current Account) £2,034.99.. £5,450.41. 'Bank Accounts jaosing Balances) Currer>t Aic,, SavinEsA/c', É2,D34.99'. £2,212.73 £5,45D.41 £5,152.72 Bank REconEilialion Icurrent Al£) 1st Aprl12023-31st March 2024 Sist April 2022- 31st Mar£h 2023 Opening Balance- 1st April 2023 Excess of Intome over Expenditure £5,450.41,, -£3,415.42., £33,346.59,, -£27,896.18,, £2,034.99, 5.450AI' the4ues stlli to be presented aoslnB Balance- 31st March 2024 2024 £2,034.99 £5.450.4I

CHELiIERbRLA¢JEMIL MY QCT yé1tmT￿ EJ995 95 TE￿ £4435 17a40 (UP1.17 INc[￿E oc Jthi É6710 [42È ÉP7￿0 fjZ0 £￿75 £4 .40 UN1 lthwm•) IFoSÈ4 EllOffjD E91tr￿S 12 £￿24 z4 E2&24 50 £282 E4&50 ¢X24 ¢ttso tl3j7.ll