Chairman’s Report: Naturally it is sad for me to begin my final report as Chairman of EGMAF and to be resigning as a Trustee and Member of the Committee. Nonetheless, It is satisfying to be here today at the end of another successful Festival year.
Once again I record grateful thanks to our three Section Secretaries, to Brenda and Alan for the handling of the secretarial and financial matters, to Sue for arranging the Volunteers diary, and to all assistants backstage and volunteers at the table. Everyone contributed to maintaining our reputation as the “friendly Festival” both at Brambletye School and Chequer Mead. It is appropriate to mention the efforts of the “new team” at Chequer Mead and I know by word of mouth of their interim manager that the staff very much appreciated the help of EGMAF in ensuring the efficient running of the Festival, a new experience to them.
Of course, I reflect on the personal experience of EGMAF for my family. Barbara and I, Andrew and Robert were entered with the choir set up by St Swithun’s Choir Master in the Singing Section in the early 1980’s. The choir won their class. From memory, I believe I was appointed Town Council Representative when I was first elected on to the Council in 1987. Barbara followed me on to the EGMAF Committee and remained with me until her untimely passing in 1998. I would just like to thank the Committee in retrospect for their great support to me and what I have endeavoured to do for EGMAF since. You are not forgotten. And neither is the new Committee. I wish them every success going forward as I divert my efforts towards my own grandchildren and their futures.
EAST GRINSTEAD MUSIC AND ARTS FESTIVAL
INCOME AND EXPENDITURE FOR YEAR ENDDING 31 JULY 2025
| INCOME | 2024-25 | 2023-24 | ||
|---|---|---|---|---|
| Admission (Door) | £11,860.24 | £9,974.99 | ||
| Donatons | £135.00 | £200.00 | ||
| Entry Fees | £17,783.00 | £10,162.94 | ||
| Interest | £448.45 | £115.43 | ||
| Membership | £0.00 | £124.00 | ||
| Adverts | £150.00 | £220.00 | ||
| Bursaries | £0.00 | £0.00 | ||
| Float/bank | £65.94 | £0.00 | ||
| TOTAL INCOME | £30,442.63 | £20,797.36 | ||
| EXPENDITURE | ||||
| Adjudicators | £3,951.04 | £3,920.11 | ||
| AGM and Conf | £0.00 | £0.00 | ||
| Hospitality | £1,355.35 | £2,056.59 | ||
| Hire of halls | £15,352.29 | £13,737.32 | ||
| Insurance | £300.00 | £300.00 | ||
| Printng | £291.70 | £1,232.00 | ||
| Secretarial Expenses | £1,074.84 | £1,990.22 | ||
| Subscriptons | £357.50 | £506.50 | ||
| Misc | £55.00 | £0.00 | ||
| P&P | £464.60 | £382.90 | ||
| Float/bank charges | £61.00 | £60.75 | ||
| Refund of Fees | £46.00 | |||
| Bursary | £500.00 | £500.00 | ||
| TOTAL EXPENDITURE | £23,763.32 | £24,732.39 | ||
| SURPLUS DEFICIT | £6,679.31 | £3,935.03 | ||
| BALANCE SHEET AS AT 01 August | 2025 | |||
| Balance at 1-Aug |
2024 | £2,158.45 | £6,093.48 | |
| Surplus DEFICIT |
£6,679.31 | £3,935.03 | ||
| TOTAL | £8,837.76 | £2,158.45 | ||
| CURRENT ASSETS | ||||
| HSBC Current Account | £8,837.76 | £2,158.45 |
Signed
A Reuter Date.. 813112024
BANK RECONCILIATION AS AT 01 AUGUST 2020
Balance as per Bank Statement
£7,703.00
Outstanding Cheques
1/8/2020 549 £33.75 1/8/2020 407 £7.15 1/8/2020 410 £133.05 1/8/2020 413 £43.75
Total o/s cheques Bank Balance as per cash sheet
£217.70
£7,485.30
| EAST | GRINSTEAD MUSIC & ARTS FESTIVAL | GRINSTEAD MUSIC & ARTS FESTIVAL | GRINSTEAD MUSIC & ARTS FESTIVAL | 281201 | ||
|---|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||||
| For | the period from |
01/08/2024 | To | 31/07/2025 |
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 135 11,860 17,783 448 150 66 - - 30,443 |
Restricted funds to the nearest £ - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - |
Total funds to the nearest £ 135 11,860 17,783 448 150 66 - - 30,443 |
Last year to the nearest £ |
||||
| Donations | 135 | 200 | |||||||
| Admissions | 11,860 | 9,975 | |||||||
| Entryfees | 17,783 | 10,163 | |||||||
| Bank interest | 448 | 115 | |||||||
| advertising/sponsorship | 150 | 220 | |||||||
| other | 66 | 124 | |||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total(Gross income for AR) |
30,443 | 20,797 | |||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | ||||
| Total receipts A3 Payments |
|||||||||
| 20,797 | |||||||||
| adjudicators | 3,951 | - | - | 3,951 | 3,920 | ||||
| Venue Hire | 15,352 | - | - | 15,352 | 13,737 | ||||
| bursary | 500 | - | - | 500 | 500 | ||||
| operatingexpenditure | 3,960 | - | - | 3,960 | 6,575 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 23,763 | - | - | 23,763 | 24,732 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 24,732 | |||||||||
| 6,679 | - | - | 6,679 | - 3,935 | |||||
| - | **- ** | - | - | - | |||||
| 2,158 | - | - | 2,158 | 6,093 | |||||
| 8,838 | - | - | 8,838 | 2,158 |
CCXX R1 accounts (SS)
26/02/2026
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
# Details Details Total cash funds (agree balances with receipts and payments account(s)) Current account Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8,838 - - - - 8,838 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
26/02/2026
2