FRENCHAY VILLAGE HALL MANAGEMENT COMMITTEE
TRUSTEES ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 JULY 2026 FOR FRENCHAY VIULLAGE HALL CHARITABLE TRUST REGISTERED CHARITY NUMBER 281177
Charity Objectives
Frenchay Village Hall, Beckspool Road, Frenchay, Bristol, BS16 1NU, is registered with the Charity Commissioners and constituted by Deed of Trust.
The continuing objective of the charity is to maintain the Village Hall for the use of all residents of Frenchay and the local area for them to enjoy various social and recreational activities. The Management Committee’s aim is to provide the facilities required at an affordable cost to all users, with preferential rates applied to voluntary organisations serving the local community.
Management
| The Charity is administered by a Management Commitee which, at the start of the year comprised: | The Charity is administered by a Management Commitee which, at the start of the year comprised: |
|---|---|
| Chair | Mrs Karen Morrison |
| Vice Chair | Mr Mat Grant |
| Secretary | Miss Christne Cole |
| Treasurer | Mr Keith Shurlock |
| Booking Secretary | Mrs Elaine Stddard |
| Safeguarding Ofcer | vacant positon |
| Representatve Members | Ms Lucy Foley, Mrs Roma Widger, Mr Charlie Watkins, Mrs Jo Kinsey |
|---|---|
| Frenchay Residents Members | Mr Mat Grant, Mr Geof Pinner |
| Ex Ofcio Member | Vicar of Frenchay Parish Church |
At the AGM, held in October 2025, once again, new members were sought from village residents and user group representatives, but none were forthcoming.
Two part time cleaners continue to carry out the cleaning services on a self-employed basis. Repairs, decorations, and other improvements are either carried out by the Committee, a local handyman, or are contracted to small local businesses.
Committee meetings are held in the Village Hall. Regular User numbers continue to improve and change throughput the year. At weekends the Hall is generally in use for parties and gatherings of local groups and residents.
Hall Usage
The hall is normally well used on weekdays by many regular user groups, including pre-school play group, a toddler group, Women’s Institute; Men’s Probus, keep fit and Pilates classes; a regular choir and music group; ballet and dance groups and several small non-regular users. A regular church group uses the Village Hall every Sunday but have given notice to leave. There are no regular users on Saturdays, but the hall is normally well used at the weekends for private family parties, wedding receptions, musical performances and occasionally for fundraising events for the Village Hall. The
hall is occasionally used by the local Neighbourhood Watch group, the National Blood Service Donor Unit and as a polling station for local and national elections.
General
General maintenance of the main hall and the Jubilee and Committee rooms is an ongoing process. Regular maintenance on the new boilers and heating system, the fire alarm system and CCTV is carried out by local contractors. The exterior of the hall remains an ongoing project to maintain the flower borders, border edging general tidiness of the garden and car park. A local user group are responsible for most of the garden upkeep. An S106 Improvement sub-Committee was set up at the end of 2021 to discuss and report on progress with the major refurbishment works.
As well as an improved and upgraded hall, we now also have a new lobby which is a great improvement on the previous entrance. Internal and external upgrading and maintenance are ongoing themes at most Trustee Management Committee meetings.
Hall Finances
A total of £55,910was received during the year of which £51,894 was received by way of rental charges, an increase on the previous year. The expenditure amounted to £36,011 which resulted in a surplus of £19,900 for the year. £30,329 was set aside in the Capital Account for future development and refurbishment. The Reserve Account stands at £30,000.
All S106 Grant monies have now been allocated and spent. A review of hall charges is carried out each year and changes made as appropriate.
Miss Christine Cole Secretary, Frenchay Village Hall Management Committee
23 April 2026
FRENCHAY VILLAGE HALL MANAGEMENT COMMITTEE
TRUSTEES ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 JULY 2026 FOR FRENCHAY VIULLAGE HALL CHARITABLE TRUST REGISTERED CHARITY NUMBER 281177
Charity Objectives
Frenchay Village Hall, Beckspool Road, Frenchay, Bristol, BS16 1NU, is registered with the Charity Commissioners and constituted by Deed of Trust.
The continuing objective of the charity is to maintain the Village Hall for the use of all residents of Frenchay and the local area for them to enjoy various social and recreational activities. The Management Committee’s aim is to provide the facilities required at an affordable cost to all users, with preferential rates applied to voluntary organisations serving the local community.
Management
| The Charity is administered by a Management Commitee which, at the start of the year comprised: | The Charity is administered by a Management Commitee which, at the start of the year comprised: |
|---|---|
| Chair | Mrs Karen Morrison |
| Vice Chair | Mr Mat Grant |
| Secretary | Miss Christne Cole |
| Treasurer | Mr Keith Shurlock |
| Booking Secretary | Mrs Elaine Stddard |
| Safeguarding Ofcer | vacant positon |
| Representatve Members | Ms Lucy Foley, Mrs Roma Widger, Mr Charlie Watkins, Mrs Jo Kinsey |
|---|---|
| Frenchay Residents Members | Mr Mat Grant, Mr Geof Pinner |
| Ex Ofcio Member | Vicar of Frenchay Parish Church |
At the AGM, held in October 2025, once again, new members were sought from village residents and user group representatives, but none were forthcoming.
Two part time cleaners continue to carry out the cleaning services on a self-employed basis. Repairs, decorations, and other improvements are either carried out by the Committee, a local handyman, or are contracted to small local businesses.
Committee meetings are held in the Village Hall. Regular User numbers continue to improve and change throughput the year. At weekends the Hall is generally in use for parties and gatherings of local groups and residents.
Hall Usage
The hall is normally well used on weekdays by many regular user groups, including pre-school play group, a toddler group, Women’s Institute; Men’s Probus, keep fit and Pilates classes; a regular choir and music group; ballet and dance groups and several small non-regular users. A regular church group uses the Village Hall every Sunday but have given notice to leave. There are no regular users on Saturdays, but the hall is normally well used at the weekends for private family parties, wedding receptions, musical performances and occasionally for fundraising events for the Village Hall. The
hall is occasionally used by the local Neighbourhood Watch group, the National Blood Service Donor Unit and as a polling station for local and national elections.
General
General maintenance of the main hall and the Jubilee and Committee rooms is an ongoing process. Regular maintenance on the new boilers and heating system, the fire alarm system and CCTV is carried out by local contractors. The exterior of the hall remains an ongoing project to maintain the flower borders, border edging general tidiness of the garden and car park. A local user group are responsible for most of the garden upkeep. An S106 Improvement sub-Committee was set up at the end of 2021 to discuss and report on progress with the major refurbishment works.
As well as an improved and upgraded hall, we now also have a new lobby which is a great improvement on the previous entrance. Internal and external upgrading and maintenance are ongoing themes at most Trustee Management Committee meetings.
Hall Finances
A total of £55,910was received during the year of which £51,894 was received by way of rental charges, an increase on the previous year. The expenditure amounted to £36,011 which resulted in a surplus of £19,900 for the year. £30,329 was set aside in the Capital Account for future development and refurbishment. The Reserve Account stands at £30,000.
All S106 Grant monies have now been allocated and spent. A review of hall charges is carried out each year and changes made as appropriate.
Miss Christine Cole Secretary, Frenchay Village Hall Management Committee
23 April 2026
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Ind8pondent Exarnlner's Report Report to th? tru8tO951 French8y Village Hall TrLSSt 2811T On accoun¢# for the y•ar ended 31" July 2025 Ch8Tlty r Ilf any) Set out on pwys 1-5 I report to the Iru$tses on my examination of the accounts of the atrf)ve tharity Ilhe Trust'l for the year endod Respon61billtles and As the ¢harity trust885 of the Trust, you are responsiblè for the preparation ba815 of report of Ihe accounts in accordance with the requirwnents of the Charitses Act 2011 Ixhe Act'l. I report In SpeCt of my examination of tl Trust's accounts carried oui under section 145 of the 2011 Act and in trrng out my èxamination. I have followe(I the applicable Thrections gNen by the Charity Comrnission under section 14515Xbl of th8 AGt. I have compted my èxarnination. I confirm that no matenal rnatters have CLxne lo my attentk)n I in ¢onne¢tKJn with the exarninalion whKh gives me caus8 to believe that in. 8ny material respect.. accountng r8cord$ were not kept in accorda¢¢ with sectvjn 130 of the Act or Ihe arxounts do not accord with th8 a¢rwntitKJ recorth Indepondent examin•f$ statement I have no 0CernS and hav& (y)rne across other matter5 in D)nnection th the examination to which attentK)n should be drawn in order to enable a prop8r underslanding of the acwunts io be reached. ' Plea$8 delete the words in the bfrwkets rfth8y do not apply. Date.. Slgn•d.' 22- 5-Zp26 Name: Rel¢vant prof•sslonal quallll¢atlonlsl or body IW any).. otji Addr•ss: .JJ Q 7TP IER Octob•r 2011
Section B Oisc105ure Only compide èxaminer needs to highllght matiers of ne¥ (see CC32. IndepBndETrt exam1fiati of¢hanty accrAJnts". di08 and guidanTr for examiners). Glvo hBro brfvf dvtsll¥ 01 any rtems that th examlnor wlshos to Isclose. IER O¢iobor 2018
Frenchay Village Hall Charitable Trust. Charity No. 281177
Treasurer’s Report on the accounts 1[st] August 2024 to 31 July 2025
This year saw a continuation of the significant upgrading and decoration of facilities that had commenced the previous financial year with the aid of the S106 grant. The cost of the upgrades is reflected in a closure of the S106 account and a 38% reduction in the balance of the Development Reserve Fund, held for such purposes. The enhanced insulation and new boiler fitted in the previous financial year 2023/2024 continued to depress energy costs for the village hall.
The accounts are for the year ended 31[st] July 2025. These are being certified, in line with Charity Commission rules, by an independent examiner. Subject to the examiner’s and your approval, these accounts will be filed by the Secretary with the Trust’s annual report to the Charity Commission for England and Wales. Salient headlines are reported below:
-
Income Total income was £55,910 (compared to £50,354 the previous year – an increase of 11%). Rental Income increased to £51,894 (compared with £46,675 the previous year) with £38,223 from regular users and £13,671 from occasional users. Donations totalled £551. There was no grant income.
-
Expenditure Total expenditure was £36,011 (compared with £26,902 the previous year – an increase of 34%). The largest item of expenditure was general repairs and maintenance at £13,346 compared with £5,097 the previous year – an increase of 162%). Other large items of expenditure were: cleaning costs at £9,427; electricity and gas at £5,020 (a negligible decrease from £5,243 last year); honoraria at £4,020 and insurance at 1,462. The income and expenditure account shows a surplus of £19,900 (compared with £23,452 last year – a decrease of 15%).
-
Working Capital Account The working capital carried forward to 2025/2026 is £25,239 (compared with £10,340 the previous year). The more than double increase is due to a £0 transfer into the Development Reserve Account in the financial year which is due to occur instead in 2025/2026.
-
Development Reserve fund The opening balance was £71,249. Expenditure of £27,142 on significant developments to the kitchen and toilets as in the Chair’s Report reduced the balance in the account by 38% to £44,107.
-
Reserve Account The opening balance was £25,000. There was no expenditure. Accounting for the £5,000 transferred from the Working Capital account, the Reserve Account stands at £30,000.
-
S106 (restricted funds) The outstanding balance of the section 106 grant monies received from South Gloucestershire Council was £28,894. A deficit of -£4,021 was carried over from 2023/2024. Expenditure of £24,873 to contractors brought the remaining monies to zero ( £0 ) resulting in closure of the account.
-
Balance Sheet The balance sheet at 31[st] July 2025 shows the total funds held as £99,346 (compared with £102,568 as at 31[st] July 2024). These funds are represented by a combined sum of bank balances held with CAF Bank and cash in hand of £103,717, less monies held as deposits from hall hirers of £4,370.
-
Nature of funds Funds are unrestricted, except those held as a ‘contribution solely towards the enhancement of Frenchay Village Hall’ (Paragraph 2.3 of the Section 106 agreement under the Town and Country Planning Act 1990 relating to land at the former Frenchay Hospital site dated 4[th] December 2014.
-
Keith Shurlock, Treasurer, Frenchay Village Hall Trust Management Committee
3
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FRENCHAY VILLAGE HALL CHARITABLE TRUST
Registered Charity No. 281177
Income and Expenditure Account: Unrestricted funds
01 August 2024 to 31 July 2025
Propn. of year from 01/08/2024 100%
01 August 2024 to 31 July 2025 2023/2024 Budget for 2024/25
£ £ £ £
INCOME
Hall Rentals
- Regular Users 38,223.00 35,695.00 30,000.00 127%
- Others 13,671.60 51,894.60 10,979.60 46,674.60 8,600.00 38,600.00 159%
Music Licence Receipts 1,178.00 920.00 630.00
Alcohol Licence Receipts 175.00 65.00 100.00
Fund Raising 0.00 0.00 0.00
Donations 550.99 560.00 0.00
Grants 0.00 0.00 0.00
Bank Interest 2,086.77 1,893.31 600.00
Late Payment penalty/charges 25.00 241.00 0.00
55,910.36 50,353.91 39,930.00 140%
EXPENDITURE
General repairs and maintenance 13,346.02 5,096.80 3,500.00 381%
Electricity and gas 5,020.17 5,243.00 16,140.00 31%
Rates and water 588.02 846.89 1,200.00 49%
Drainage and gas servicing 179.23 0.00 400.00 0%
Music licences 511.57 71.89 850.00 60%
Alcohol premises licence 70.00 70.00 70.00 100%
Other licences and certificates 79.99 174.98 35.00 229%
Insurance 1,462.29 1,617.97 1,500.00 97%
Legal costs 0.00 0.00 500.00 0%
Cleaning 9,427.48 8,900.35 10,000.00 94%
Honoraria 4,020.00 3,960.00 3,960.00 102%
Print, post, telephone wifi 797.65 561.76 700.00 114%
Bank charges 60.00 60.00 60.00 100%
Sundries 448.18 297.91 450.00 100%
36,010.60 26,901.54 39,365.00 91%
- Deficit / + surplus 19,899.76 23,452.37 565.00
Excess of Income over Expenditure 19,899.76 23,452.37
Balance Brought Forward 10,339.64 8,887.27
Capital Account 30,239.40 32,339.64
Transfer to Development Reserve Account 0.00 17,000.00
Transfer to Reserve Account 5,000.00 5,000.00
25,239.40 £10,339.64
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FRENCHAY VILLAGE HALL CHARITABLE TRUST
Registered Charity No. 281177
Income and Expenditure Account: Restricted S106 fund
01 August 2024 to 31 July 2025
01 August 2024 to 31 July 2025 1st August 2023 to 31st July 2024
£ £ £ £
INCOME
Grant monies 28,893.71 218,364.78
28,893.71 218,364.78
EXPENDITURE
S106 Consultants fee and planning 0.00 0.00
S106 Main contractor 24,872.71 149,803.99
S106 Sub-contractors 0.00 32,395.60
24,872.71 182,199.59
- Deficit / + surplus 4,021.00 36,165.19
Excess of Income over Expenditure 4,021.00 36,165.19
Balance Brought Forward -4,021.00 -40,186.19
Balance 0.00 -4,021.00
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| FRENCHAY VILLAGE HALL | FRENCHAY VILLAGE HALL | FRENCHAY VILLAGE HALL | ||
|---|---|---|---|---|
| Registered Charity No. 281177 | ||||
| Balance sheet | ||||
| As at | 31 July 2025 | |||
| As at | 31 July 2025 | As at 31st July 2024 | ||
| £ | £ | £ | £ | |
| Working Capital Account | 25,239.40 | 10,339.64 | ||
| Development Reserve Account | 44,107.23 | 71,249.40 | ||
| Reserve Account | 30,000.00 | 25,000.00 | ||
| Restricted S106 Fund | 0.00 | -4,021.00 | ||
| 99,346.63 | 102,568.04 | |||
| CURRENT ASSETS | ||||
| Bank Accounts | ||||
| Gold Account | 100,000.00 | 102,235.95 | ||
| Current Account | 3,554.44 | 103,554.44 | 3,210.98 | 105,446.93 |
| Cash in Hand | 162.19 | 71.11 | ||
| Debtors | 0.00 | 0.00 | ||
| 103,716.63 | 105,518.04 | |||
| Less Current Liabilities | ||||
| Deposits Held | 3,700.00 | 2,400.00 | ||
| Key Deposits | 670.00 | 4,370.00 | 550.00 | 2,950.00 |
| Creditors | 0.00 | 0.00 | ||
| 99,346.63 | 102,568.04 | |||
| Development Reserve Account | ||||
| Balance Brought Forward Transfer from Capital Account |
71,249.40 | 71,249.40 | 54,249.40 17,000.00 |
71,249.40 |
| less | ||||
| Garden, security and storage | ||||
| Covid-19 costs | ||||
| General maintenance & sundries | 14,098.00 | 0.00 | ||
| Toilet upgrade | 13,044.17 | 0.00 | ||
| EqEx1 | 0.00 | 0.00 | ||
| EqEx2 | 0.00 | 0.00 | ||
| EqEx3 EqEx4 |
0.00 0.00 |
27,142.17 | 0.00 0.00 |
0.00 |
| 44,107.23 | 71,249.40 | |||
| Reserve Account | ||||
| Balance Brought Forward | 25,000.00 | 20,000.00 | ||
| Transfer from Capital Account | 5,000.00 | 30,000.00 | 5,000.00 | 25,000.00 |
| less | ||||
| 0.00 | 0.00 | |||
| 0.00 | 0.00 | |||
| 30,000.00 | 25,000.00 | |||
6