FRENCHAY VILLAGE HALL MANAGEMENT COMMITTEE
ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 JULY 2023 FOR FRENCHAY VIULLAGE HALL CHARITABLE TRUST REGISTERED CHARITY NUMBER 281177
Charity Objectves
Frenchay Village Hall, Beckspool Road, Frenchay, Bristol, BS16 1NU, is registered with the Charity Commissioners and constituted by Deed of Trust.
The continuing objective of the charity is to maintain the Village Hall for the use of all residents of Frenchay and the local area for them to enjoy various social and recreational activities. The Management Committee’s aim is to provide the facilities required at an affordable cost to all users, with preferential rates applied to voluntary organisations serving the local community.
Management
| The Charity is administered | by | a Management Commitee which, at the start of the year |
|---|---|---|
| comprised: | ||
| Chair | Mr David Summerhill | |
| Vice Chair | Mrs Karen Morrison | |
| Secretary | Miss Christne Cole | |
| Treasurer | Mr Keith Shurlock | |
| Booking Secretary | Mrs Elaine Stddard | |
| Safeguarding Ofcer | Mr Alex Parry | |
| Representatve Members | Ms Lucy Foley, Mrs Karen Smith, Mr Charlie Watkins, Mrs Jo | |
| Kinsey | ||
| Frenchay Residents Members | Mr Mat Grant, Mr Geof Pinner | |
| Ex Ofcio Member | Vicar of Frenchay Parish Church – Interregnum |
The Treasurer left the Committee but a replacement was quickly found for a smooth handover. At the AGM, held in October 2023, once again, new members were sought from village residents and user group representatives but none were forthcoming.
Two part time cleaners continue to carry out the cleaning services on a self-employed basis. Repairs, decorations, and other improvements are either carried out by the Committee or are contracted to small local businesses.
Committee meetings are held in the Village Hall. Most regular users have returned following the Covid restrictions. Those not returning have folded as groups or found other accommodation.
Hall Usage
The hall is normally well used on week days by many regular user groups, including: preschool play group, a toddler group, Women’s Institute; Probus (men and women’s) keep fit and Pilates classes; a regular choir and music group and several small non-regular users. A regular church group uses the Village Hall every Sunday. There are no regular users on Saturdays but the hall is normally be well used at the weekends for private family parties, wedding receptions; musical performances and occasionally for fundraising events for the village hall. The hall is occasionally used by the local Neighbourhood Watch group, the National Blood Service Donor Unit and as a polling station for local and national elections.
General
General maintenance of the hall and rooms is an ongoing process. Regular maintenance on the boilers and heating system, the fire alarm system and CCTV is carried out by local contractors. The exterior of the hall remains an ongoing project to maintain the flower borders, vegetable patch and general tidiness. A local user group are responsible for most of the garden upkeep. An S106 Improvement sub-Committee was set up at the end of 2021 to discuss and report on progress with the major refurbishment works.
The Architect appointed for the improvement work on the hall completed the plans and planning permission was obtained for work to begin on the improvements to start during July 2023 and due to finish in September 2023. We are looking forward to the improved facilities for the main hall and new lobby area.
Hall Finances
A total of £45,228 was received during the year of which £42631 was received by way of rental charges, an increase on the previous year. The expenditure amounted to £28616 which resulted in a surplus of £16612 for the year. £13,000 was set aside in the Capital Account for future development and refurbishment. The Reserve Account still stands at £20,00.
S106 grant monies from the new housing development on the old Frenchay Hospital are controlled by South Gloucester Council and will be forward on receipt of invoices from the building contractor. The majority will be forwarded in the 2023/24 financial year.
A major review of hall charges will be carried out in the next financial year.
Miss Christine Cole Secretary, Frenchay Village Hall Mangement Committee
14 May 2024
| Hall Rentals | ||||
|---|---|---|---|---|
| - Regular Users | 33,733.09 | 27,826.50 | ||
| - Others | 8,898.00 | 42,631.09 | 7,440.00 | 35,266.50 |
| Music Licence Receipts | 760.00 | 355.00 | ||
| Alcohol Licence Receipts | 60.00 | 120.00 | ||
| Fund Raising | 0.00 | 0.00 | ||
| Donations | 829.85 | 330.00 | ||
| Grants | 0.00 | 0.00 | ||
| Bank Interest | 765.69 | 43.83 | ||
| Late Payment penalty/charges | 181.00 | 215.00 | ||
| 45,227.63 | 36,330.33 |
| General repairs and maintenance Electricity and gas Rates and water |
3,030.85 8,000.86 1,123.42 |
2,149.80 5,203.00 632.55 |
||
|---|---|---|---|---|
| Drainage and gas servicing | 0.00 | 0.00 | ||
| Music licences | 846.40 | 495.10 | ||
| Alcohol premises licence | 70.00 | 70.00 | ||
| Other licences and certificates | 35.00 | 35.00 | ||
| Insurance | 1,303.45 | 1,238.25 | ||
| Legal costs | 0.00 | 0.00 | ||
| Cleaning | 9,478.92 | 10,298.17 | ||
| Honoraria | 3,600.00 | 3,600.00 | ||
| Print, post, telephone wifi | 685.46 | 605.25 | ||
| Bank charges | 60.00 | 96.50 | ||
| Sundries | 381.18 | 344.26 | ||
| 28,615.54 | 24,767.88 | |||
| ---- | ||||
| - Deficit_I_+ surplus | 16,612.09 | 11,562.45 | ||
| ExcessofIncome over Expenditure | 16,612.09 | 11,562.45 | ||
| Balance Brought Forward | 5,275.18 | 7,712.73 | ||
| CapitalAccount | 21,887.27 | 19,275.18 | ||
| Transfer to Development Reserve Account | 13,000.00 | 14,000.00 | ||
| Transfer to Reserve Account | 0.00 | 0.00 | ||
| 8,887.27 | 5,275.18 |
| FRENCHAYVILLAGEHALLCHARITABLE | FRENCHAYVILLAGEHALLCHARITABLE | TRUST | ||
|---|---|---|---|---|
| RegisteredCharityNo.281177 | ||||
| IncomeandExpenditureAccount:Restricted | S106fund | |||
| 01August2022to31st | July2023 | |||
| 01August2022to31stJuly2023 | 1stAugust | 2021to31st July2022 | ||
| £ | £ | £ | £ | |
| INCOME | ||||
| Grantmonies | 7,015.00 | 7,015.00 | 0.00 0.00 |
|
| EXPENDITURE | ||||
| S106Consultantsfeeandplanning | 2,280.00 |
16,195.00 | ||
| S106Maincontractor | 34,342.19 | 0.00 | ||
| S106Sub-contractors | 5,844.00 | 0.00 | ||
| 42,466.19 | 16,195.00 | |||
| - Deficit_I_+surplus | -35,451.19 | -16,195.00 | ||
| ExcessofIncomeoverExpenditure | -35,451.19 | -16,195.00 | ||
| BalanceBroughtForward | -4,735.00 | 11,460.00 | ||
| Balance | -40,186.19 | -4,735.00 |
| FRENCHAYVILLAGE | FRENCHAYVILLAGE | HALL | |||
|---|---|---|---|---|---|
| Registered CharityNo. | 281177 | ||||
| Balance sheet | |||||
| As at 31st July2023 | |||||
| Asat31st July2023 | As at 31st July2022 | ||||
| £ | £ | £ | £ | ||
| WorkingCapitalAccount | 8,887.27 | 5,275.18 | |||
| DevelopmentReserveAccount | 54,249.40 | 49,767.71 | |||
| ReserveAccount | 20,000.00 | 20,000.00 | |||
| RestrictedS106Fund | -40,186.19 | -4,735.00 | |||
| 42,950.48 | 70,307.89 | ||||
| CURRENTASSETS | |||||
| BankAccounts | |||||
| GoldAccount | 42,846.53 | 71,240.23 | |||
| CurrentAccount | 2,814.38 | 45,660.91 | 2,068.80 | 73,309.03 | |
| CashinHand | 109.57 | 278.86 | |||
| Debtors | 0.00 | 0.00 | |||
| 45,770.48 | 73,587.89 | ||||
| LessCurrentLiabilities | |||||
| DepositsHeld KeyDeposits |
2,250.00 570.00 |
2,820.00 | 2,700.00 580.00 |
3,280.00 | |
| Creditors | 0.00 | 0.00 | |||
| 42,950.48 | 70,307.89 | ||||
| DevelopmentReserveAccount | |||||
| BalanceBroughtForward | 49,767.71 | 36,383.80 | |||
| TransferfromCapitalAccount | 13,000.00 | 62,767.71 | 14,000.00 | 50,383.80 | |
| less | |||||
| Garden,securityandstorage | |||||
| Covid-19costs | 616.09 | ||||
| Gardening | 533.35 | ||||
| Boiler | 7,984.96 | ||||
| EqEx1 | 0.00 | ||||
| EqEx2 | 0.00 | ||||
| EqEx3 | 0.00 | ||||
| EqEx4 | 0.00 | 8,518.31 | 616.09 | ||
| 54,249.40 | 49,767.71 | ||||
| ReserveAccount | |||||
| BalanceBroughtForward | 20,000.00 | 20,000.00 | |||
| TransferfromCapitalAccount | 0.00 | 20,000.00 | 0.00 | 20,000.00 | |
| less | |||||
| 0.00 | 0.00 | ||||
| 0.00 | 0.00 | ||||
| 20,000.00 | 20,000.00 |
| Hall Rentals | ||||
|---|---|---|---|---|
| - Regular Users | 33,733.09 | 27,826.50 | ||
| - Others | 8,898.00 | 42,631.09 | 7,440.00 | 35,266.50 |
| Music Licence Receipts | 760.00 | 355.00 | ||
| Alcohol Licence Receipts | 60.00 | 120.00 | ||
| Fund Raising | 0.00 | 0.00 | ||
| Donations | 829.85 | 330.00 | ||
| Grants | 0.00 | 0.00 | ||
| Bank Interest | 765.69 | 43.83 | ||
| Late Payment penalty/charges | 181.00 | 215.00 | ||
| 45,227.63 | 36,330.33 |
| General repairs and maintenance Electricity and gas Rates and water |
3,030.85 8,000.86 1,123.42 |
2,149.80 5,203.00 632.55 |
||
|---|---|---|---|---|
| Drainage and gas servicing | 0.00 | 0.00 | ||
| Music licences | 846.40 | 495.10 | ||
| Alcohol premises licence | 70.00 | 70.00 | ||
| Other licences and certificates | 35.00 | 35.00 | ||
| Insurance | 1,303.45 | 1,238.25 | ||
| Legal costs | 0.00 | 0.00 | ||
| Cleaning | 9,478.92 | 10,298.17 | ||
| Honoraria | 3,600.00 | 3,600.00 | ||
| Print, post, telephone wifi | 685.46 | 605.25 | ||
| Bank charges | 60.00 | 96.50 | ||
| Sundries | 381.18 | 344.26 | ||
| 28,615.54 | 24,767.88 | |||
| ---- | ||||
| - Deficit_I_+ surplus | 16,612.09 | 11,562.45 | ||
| ExcessofIncome over Expenditure | 16,612.09 | 11,562.45 | ||
| Balance Brought Forward | 5,275.18 | 7,712.73 | ||
| CapitalAccount | 21,887.27 | 19,275.18 | ||
| Transfer to Development Reserve Account | 13,000.00 | 14,000.00 | ||
| Transfer to Reserve Account | 0.00 | 0.00 | ||
| 8,887.27 | 5,275.18 |
| FRENCHAYVILLAGEHALLCHARITABLE | FRENCHAYVILLAGEHALLCHARITABLE | TRUST | ||
|---|---|---|---|---|
| RegisteredCharityNo.281177 | ||||
| IncomeandExpenditureAccount:Restricted | S106fund | |||
| 01August2022to31st | July2023 | |||
| 01August2022to31stJuly2023 | 1stAugust | 2021to31st July2022 | ||
| £ | £ | £ | £ | |
| INCOME | ||||
| Grantmonies | 7,015.00 | 7,015.00 | 0.00 0.00 |
|
| EXPENDITURE | ||||
| S106Consultantsfeeandplanning | 2,280.00 |
16,195.00 | ||
| S106Maincontractor | 34,342.19 | 0.00 | ||
| S106Sub-contractors | 5,844.00 | 0.00 | ||
| 42,466.19 | 16,195.00 | |||
| - Deficit_I_+surplus | -35,451.19 | -16,195.00 | ||
| ExcessofIncomeoverExpenditure | -35,451.19 | -16,195.00 | ||
| BalanceBroughtForward | -4,735.00 | 11,460.00 | ||
| Balance | -40,186.19 | -4,735.00 |
| FRENCHAYVILLAGE | FRENCHAYVILLAGE | HALL | |||
|---|---|---|---|---|---|
| Registered CharityNo. | 281177 | ||||
| Balance sheet | |||||
| As at 31st July2023 | |||||
| Asat31st July2023 | As at 31st July2022 | ||||
| £ | £ | £ | £ | ||
| WorkingCapitalAccount | 8,887.27 | 5,275.18 | |||
| DevelopmentReserveAccount | 54,249.40 | 49,767.71 | |||
| ReserveAccount | 20,000.00 | 20,000.00 | |||
| RestrictedS106Fund | -40,186.19 | -4,735.00 | |||
| 42,950.48 | 70,307.89 | ||||
| CURRENTASSETS | |||||
| BankAccounts | |||||
| GoldAccount | 42,846.53 | 71,240.23 | |||
| CurrentAccount | 2,814.38 | 45,660.91 | 2,068.80 | 73,309.03 | |
| CashinHand | 109.57 | 278.86 | |||
| Debtors | 0.00 | 0.00 | |||
| 45,770.48 | 73,587.89 | ||||
| LessCurrentLiabilities | |||||
| DepositsHeld KeyDeposits |
2,250.00 570.00 |
2,820.00 | 2,700.00 580.00 |
3,280.00 | |
| Creditors | 0.00 | 0.00 | |||
| 42,950.48 | 70,307.89 | ||||
| DevelopmentReserveAccount | |||||
| BalanceBroughtForward | 49,767.71 | 36,383.80 | |||
| TransferfromCapitalAccount | 13,000.00 | 62,767.71 | 14,000.00 | 50,383.80 | |
| less | |||||
| Garden,securityandstorage | |||||
| Covid-19costs | 616.09 | ||||
| Gardening | 533.35 | ||||
| Boiler | 7,984.96 | ||||
| EqEx1 | 0.00 | ||||
| EqEx2 | 0.00 | ||||
| EqEx3 | 0.00 | ||||
| EqEx4 | 0.00 | 8,518.31 | 616.09 | ||
| 54,249.40 | 49,767.71 | ||||
| ReserveAccount | |||||
| BalanceBroughtForward | 20,000.00 | 20,000.00 | |||
| TransferfromCapitalAccount | 0.00 | 20,000.00 | 0.00 | 20,000.00 | |
| less | |||||
| 0.00 | 0.00 | ||||
| 0.00 | 0.00 | ||||
| 20,000.00 | 20,000.00 |