## **FRENCHAY VILLAGE HALL MANAGEMENT COMMITTEE** ## **ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 JULY 2021 FOR FRENCHAY VIULLAGE HALL CHARITABLE TRUST REGISTERED CHARITY NUMBER 281177** ## **Charity Objectives** Frenchay Village Hall, Beckspool Road, Frenchay, Bristol, BS16 1NU, is registered with the Charity Commissioners and constituted by Deed of Trust. The continuing objective of the charity is to maintain the Village Hall for the use of all residents of Frenchay and the local area in order for them to enjoy various social and recreational activities. The Management Committee’s aim is to provide the facilities required at an affordable cost to all users, with preferential rates applied to voluntary organisations serving the local community. ## **Management** The Charity is administered by a Management Committee which, at the start of the year comprised: Chair Mr David Summerhill Vice Chair Mrs Karen Morrison Secretary Miss Christine Cole Treasurer Mr John Parkin Booking Secretary Mrs Elaine Stiddard Representative Members Ms Lucy Foley, Mr Ant Miles, Mrs Karen Smith, Mr Charlie Watkins, Mrs Jo Kinsey Frenchay Residents Members Mrs Alex Parry, Mr Matt Grant Ex Officio Member Vicar of Frenchay Parish Church – Rev Charles Sugden At the AGM, held in October 2020, once again, new members were sought from village residents and user group representatives. Two part time cleaners continue to carry out the cleaning services on a self-employed basis. Repairs, decorations and other improvements are either carried out by the Committee or are contracted to small local businesses. Committee meetings continued to be conducted by video call due to Covid 19 restrictions. Some users returned to the Village Hall where social distancing could be put in place. Groups of comprised of older members were still meeting by video or not at all. ## **Hall Usage** The hall would normally be well used on week days by a large number of regular user groups, including: pre-school play group, a toddler group, Guides and associated groups (Rainbow and Brownies); Women’s Institute; Probus (men and women’s) Moose; keep fit and Pilates classes; Folk Club and several small non-regular users. However, during lockdown periods in 2020 and 2021, the Hall was not in use. There are no regular users on Saturdays and Sundays but the hall would normally be well used at the weekends for private family parties, wedding receptions; musical performances and occasionally for fundraising events for the village hall, though again the Hall was not in use during lockdown. The hall is periodically used by the local Neighbourhood Watch group, the National Blood Service Donor Unit and as a polling station for local and national elections. ## **General** General maintenance of the hall and rooms is an ongoing process. Regular maintenance on the boilers and heating system, the fire alarm system and CCTV is carried out by local contractors. The exterior of the hall remains an ongoing project to maintain the flower borders, vegetable patch and general tidiness. A local user group are responsible for most of the garden upkeep. The new bicycle shelter and notice boards have been purchased and erected. ## **Hall Finances** A total of £34,936 was received during the year of which £20,629 was received by way of rental charges, a slight reduction on the previous year. The expenditure amounted to £20,554 which resulted in a reduced surplus of £14,382 for the year. £13,000 was set aside in the Capital Account for future development and refurbishment. The Reserve Account still stands at £20,00 and was not needed during lockdown. Due to Covid 19, S106 grant monies from the new housing development on the old Frenchay Hospital site have been delayed and are not expected until 2022. However South Gloucester Council forward-funded £11,480 to allow the Committee to finance a survey of the Village Hall to ascertain the scope of the refurbishment needed to make it more environmentally friendly and efficient. A review of hall rentals and charges is carried out each year. Miss Christine Cole Secretary, Frenchay Village Hall Mangement Committee 20 April 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinetrs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl meml)ers of Frenchay Village Hall Chantable Trus: On accounts for the year ended 31stJuly 2021 Charity no (rf any} 281177 Set out on pages I report to the trustees IM my examination of ts accounts of the above charity fthe Trusf) for the year ervjed 31" July 2019. As the charitys trUSt￿s, you are reSp￿sib[e for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {'the Acr). I report in respect of my examination of the Trusvs aco)unts camed out under section 145 of Ihe 2011 Att and in carying out my exafflination, I have followed all the applicable Direclions given by the Ctk8rity Commission urKler section 145(5)(b) of1he ACL Responsibilities and basis of report Independent I have complet8J my examination. I c(¥thnn that no matenal matters have examinerfs statement come to my attention in connection ￿1th Ihe examination (other than that disdosed behx") gives me (xuse to believe Ihat in. material respect" the accoLmtirMJ r￿ordS vme rnt kept in acu>rdance with section 130 of the Charitses Ac( or the accounts did rK)t accord with the accounting records,. or the acc£sunts did not comply with the applicable requirements con￿MIng the form aTrJ conient of aCc￿nts set out in the Chanties (Accounts and ReF#)rts) Regutations 2Crf)8 other than any requirement that the accounts give a 'twe aTrJ fairf view Ythich is not a matter consKlered as part of an in(*tEndent examination. I have no cOn￿mS and have come across no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper Lfftderstandtng of the acu)unts to be reached. Signed: Date: 17 August 2021 Name: Graham P. Paikhurst Relevant professional qualification{s) or body (11 any): Address: Rose Cottage. Frenthay Hill Frenchay Bristol BS16 1 LU IER Oct 2018 éction sclosure .Jrtt* ttsrriDleLe rf the examiner neeas to niohiiant matenal matters or con￿rn {see CC32, IrKlependent examirk9tion ol charity account5. direGtions and auiaance ￿r examiner51. iiive ii¥r¥ uii¢i uviaiits ui I any items that the examinerwishes to Oct 2018 ## **FRENCHAY VILLAGE HALL CHARITABLE TRUST Registered Charity No. 281177** ## **Income and Expenditure Account: Unrestricted funds** ## **1st August 2020 to 31st July 2021** **1st August 2020 to 31st July 2021 1st August 2019 to 31st July 2020** £ £ £ £ ## **INCOME** |Hall Rentals
- Regular Users
- Others
Music Licence Receipts
Alcohol Licence Receipts
Fund Raising
Donations
Grants
Bank Interest
Late Payment penalty/charges
**EXPENDITURE**
General repairs and maintenance
Electricity and gas
Rates and water
Drainage and gas servicing
Music licences
Alcohol premises licence
Licences and certificates
Insurance
Cleaning
Honoraria
Print, post, telephone wifi
Bank charges
Sundries
- Deficit / + surplus
Excess of Income over Expenditure
Balance Brought Forward
**Capital Account**
Transfer to Development Reserve Account
Transfer to Reserve Account|18,614.00
2,015.00
20,629.00
40.00
0.00
0.00
25.00
14,236.00
5.88
0.00
34,935.88
1,809.86
4,664.39
723.51
240.00
574.40
70.00
35.00
1,164.79
7,421.89
2,880.00
485.93
82.00
402.29
20,554.06
14,381.82
14,381.82
6,330.91
20,712.73
13,000.00
0.00
7,712.73|15,681.00
8,252.00
23,933.00
345.00
100.00
0.00
850.00
12,180.41
77.21
700.00
38,185.62
2,987.65
3,171.41
657.34
0.00
938.02
70.00
35.00
1,115.64
7,028.77
3,360.00
667.49
60.00
344.32
20,435.64
17,749.98
17,749.98
3,580.93
21,330.91
15,000.00
0.00
6,330.91|15,681.00
8,252.00
23,933.00
345.00
100.00
0.00
850.00
12,180.41
77.21
700.00
38,185.62
2,987.65
3,171.41
657.34
0.00
938.02
70.00
35.00
1,115.64
7,028.77
3,360.00
667.49
60.00
344.32
20,435.64
17,749.98
17,749.98
3,580.93
21,330.91
15,000.00
0.00
6,330.91| |---|---|---|---| ||||| ||||17,749.98| ||||17,749.98
3,580.93| ||||21,330.91| ||||15,000.00
0.00| ||||6,330.91| **Page 3 of 5** ## **FRENCHAY VILLAGE HALL CHARITABLE TRUST Registered Charity No. 281177 Income and Expenditure Account: Restricted S106 fund 1st August 2020 to 31st July 2021** |**1st August 2020 to 31st July 2021**
£
£
**INCOME**
Grant monies
11,460.00
11,460.00
**EXPENDITURE**
Consultants fees
0.00
Main contractor costs
0.00
Sub-contractor costs
0.00
0.00
- Deficit / + surplus
11,460.00
Excess of Income over Expenditure
11,460.00
Balance Brought Forward
0.00
S106 Account
11,460.00|£
£
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**1st August 2019 to 31st July 2020**|£
£
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**1st August 2019 to 31st July 2020**| |---|---|---| |||| |||0.00| |||0.00
0.00| |||0.00| **Page 4 of 5** ## **FRENCHAY VILLAGE HALL Registered Charity No. 281177 Balance sheet As at 31st July 2021** |Working Capital Account
Development Reserve Account
Reserve Account
Restricted S106 Fund
**CURRENT ASSETS**
**Bank Accounts**
Gold Account
Current Account
Cash in Hand
Debtors
**Less Current Liabilities**
Deposits Held
Key Deposits
Creditors
**Development Reserve Account**
Balance Brought Forward
Transfer from Capital Account
less
Tables
Covid-19 costs
Notice board
Cycle store
VE Day grant purchases
**Reserve Account**
Balance Brought Forward
Transfer from Capital Account
less|**As at 31st July 2021**
£
£
7,712.73
36,383.80
20,000.00
11,460.00
**75,556.53**
75,712.55
3,763.09
79,475.64
140.89
0.00
79,616.53
3,350.00
710.00
4,060.00
0.00
**75,556.53**
35,176.45
13,000.00
48,176.45
1,957.84
881.65
6,221.64
2,082.00
649.52
11,792.65
**36,383.80**
20,000.00
0.00
20,000.00
0.00
0.00
**20,000.00**|£
£
6,330.91
35,176.45
20,000.00
**61,507.36**
62,745.67
1,696.63
64,442.30
35.06
0.00
64,477.36
2,300.00
670.00
2,970.00
0.00
**61,507.36**
20,704.24
15,000.00
35,704.24
125.88
401.91
527.79
**35,176.45**
0.00
20,000.00
20,000.00
0.00
0.00
**20,000.00**
**As at 31st July 2020**|£
£
6,330.91
35,176.45
20,000.00
**61,507.36**
62,745.67
1,696.63
64,442.30
35.06
0.00
64,477.36
2,300.00
670.00
2,970.00
0.00
**61,507.36**
20,704.24
15,000.00
35,704.24
125.88
401.91
527.79
**35,176.45**
0.00
20,000.00
20,000.00
0.00
0.00
**20,000.00**
**As at 31st July 2020**| |---|---|---|---| ||||| ||||**20,000.00**| **Page 5 of 5** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinetrs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl meml)ers of Frenchay Village Hall Chantable Trus: On accounts for the year ended 31stJuly 2021 Charity no (rf any} 281177 Set out on pages I report to the trustees IM my examination of ts accounts of the above charity fthe Trusf) for the year ervjed 31" July 2019. As the charitys trUSt￿s, you are reSp￿sib[e for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {'the Acr). I report in respect of my examination of the Trusvs aco)unts camed out under section 145 of Ihe 2011 Att and in carying out my exafflination, I have followed all the applicable Direclions given by the Ctk8rity Commission urKler section 145(5)(b) of1he ACL Responsibilities and basis of report Independent I have complet8J my examination. I c(¥thnn that no matenal matters have examinerfs statement come to my attention in connection ￿1th Ihe examination (other than that disdosed behx") gives me (xuse to believe Ihat in. material respect" the accoLmtirMJ r￿ordS vme rnt kept in acu>rdance with section 130 of the Charitses Ac( or the accounts did rK)t accord with the accounting records,. or the acc£sunts did not comply with the applicable requirements con￿MIng the form aTrJ conient of aCc￿nts set out in the Chanties (Accounts and ReF#)rts) Regutations 2Crf)8 other than any requirement that the accounts give a 'twe aTrJ fairf view Ythich is not a matter consKlered as part of an in(*tEndent examination. I have no cOn￿mS and have come across no olher matters in connection with the examination to which attention should be drawn in this report in order to enable a proper Lfftderstandtng of the acu)unts to be reached. Signed: Date: 17 August 2021 Name: Graham P. Paikhurst Relevant professional qualification{s) or body (11 any): Address: Rose Cottage. Frenthay Hill Frenchay Bristol BS16 1 LU IER Oct 2018 éction sclosure .Jrtt* ttsrriDleLe rf the examiner neeas to niohiiant matenal matters or con￿rn {see CC32, IrKlependent examirk9tion ol charity account5. direGtions and auiaance ￿r examiner51. iiive ii¥r¥ uii¢i uviaiits ui I any items that the examinerwishes to Oct 2018 ## **FRENCHAY VILLAGE HALL CHARITABLE TRUST Registered Charity No. 281177** ## **Income and Expenditure Account: Unrestricted funds** ## **1st August 2020 to 31st July 2021** **1st August 2020 to 31st July 2021 1st August 2019 to 31st July 2020** £ £ £ £ ## **INCOME** |Hall Rentals
- Regular Users
- Others
Music Licence Receipts
Alcohol Licence Receipts
Fund Raising
Donations
Grants
Bank Interest
Late Payment penalty/charges
**EXPENDITURE**
General repairs and maintenance
Electricity and gas
Rates and water
Drainage and gas servicing
Music licences
Alcohol premises licence
Licences and certificates
Insurance
Cleaning
Honoraria
Print, post, telephone wifi
Bank charges
Sundries
- Deficit / + surplus
Excess of Income over Expenditure
Balance Brought Forward
**Capital Account**
Transfer to Development Reserve Account
Transfer to Reserve Account|18,614.00
2,015.00
20,629.00
40.00
0.00
0.00
25.00
14,236.00
5.88
0.00
34,935.88
1,809.86
4,664.39
723.51
240.00
574.40
70.00
35.00
1,164.79
7,421.89
2,880.00
485.93
82.00
402.29
20,554.06
14,381.82
14,381.82
6,330.91
20,712.73
13,000.00
0.00
7,712.73|15,681.00
8,252.00
23,933.00
345.00
100.00
0.00
850.00
12,180.41
77.21
700.00
38,185.62
2,987.65
3,171.41
657.34
0.00
938.02
70.00
35.00
1,115.64
7,028.77
3,360.00
667.49
60.00
344.32
20,435.64
17,749.98
17,749.98
3,580.93
21,330.91
15,000.00
0.00
6,330.91|15,681.00
8,252.00
23,933.00
345.00
100.00
0.00
850.00
12,180.41
77.21
700.00
38,185.62
2,987.65
3,171.41
657.34
0.00
938.02
70.00
35.00
1,115.64
7,028.77
3,360.00
667.49
60.00
344.32
20,435.64
17,749.98
17,749.98
3,580.93
21,330.91
15,000.00
0.00
6,330.91| |---|---|---|---| ||||| ||||17,749.98| ||||17,749.98
3,580.93| ||||21,330.91| ||||15,000.00
0.00| ||||6,330.91| **Page 3 of 5** ## **FRENCHAY VILLAGE HALL CHARITABLE TRUST Registered Charity No. 281177 Income and Expenditure Account: Restricted S106 fund 1st August 2020 to 31st July 2021** |**1st August 2020 to 31st July 2021**
£
£
**INCOME**
Grant monies
11,460.00
11,460.00
**EXPENDITURE**
Consultants fees
0.00
Main contractor costs
0.00
Sub-contractor costs
0.00
0.00
- Deficit / + surplus
11,460.00
Excess of Income over Expenditure
11,460.00
Balance Brought Forward
0.00
S106 Account
11,460.00|£
£
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**1st August 2019 to 31st July 2020**|£
£
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**1st August 2019 to 31st July 2020**| |---|---|---| |||| |||0.00| |||0.00
0.00| |||0.00| **Page 4 of 5** ## **FRENCHAY VILLAGE HALL Registered Charity No. 281177 Balance sheet As at 31st July 2021** |Working Capital Account
Development Reserve Account
Reserve Account
Restricted S106 Fund
**CURRENT ASSETS**
**Bank Accounts**
Gold Account
Current Account
Cash in Hand
Debtors
**Less Current Liabilities**
Deposits Held
Key Deposits
Creditors
**Development Reserve Account**
Balance Brought Forward
Transfer from Capital Account
less
Tables
Covid-19 costs
Notice board
Cycle store
VE Day grant purchases
**Reserve Account**
Balance Brought Forward
Transfer from Capital Account
less|**As at 31st July 2021**
£
£
7,712.73
36,383.80
20,000.00
11,460.00
**75,556.53**
75,712.55
3,763.09
79,475.64
140.89
0.00
79,616.53
3,350.00
710.00
4,060.00
0.00
**75,556.53**
35,176.45
13,000.00
48,176.45
1,957.84
881.65
6,221.64
2,082.00
649.52
11,792.65
**36,383.80**
20,000.00
0.00
20,000.00
0.00
0.00
**20,000.00**|£
£
6,330.91
35,176.45
20,000.00
**61,507.36**
62,745.67
1,696.63
64,442.30
35.06
0.00
64,477.36
2,300.00
670.00
2,970.00
0.00
**61,507.36**
20,704.24
15,000.00
35,704.24
125.88
401.91
527.79
**35,176.45**
0.00
20,000.00
20,000.00
0.00
0.00
**20,000.00**
**As at 31st July 2020**|£
£
6,330.91
35,176.45
20,000.00
**61,507.36**
62,745.67
1,696.63
64,442.30
35.06
0.00
64,477.36
2,300.00
670.00
2,970.00
0.00
**61,507.36**
20,704.24
15,000.00
35,704.24
125.88
401.91
527.79
**35,176.45**
0.00
20,000.00
20,000.00
0.00
0.00
**20,000.00**
**As at 31st July 2020**| |---|---|---|---| ||||| ||||**20,000.00**| **Page 5 of 5**