## **St Nicholas Church of England Primary School Parent Teacher Association**
## **Trustees Annual Report for the year ended 31st August 2023**
The Trustees present their report with the financial statements of the charity for the year ended 31st August 2023.
## **Registered Charity number:** 281171
## **Registered Address**
St Nicholas School School Road Chislehurst BR7 5PQ
## **Trustees**
All parents and guardians of children attending St Nicholas School are automatically members of the Association unless they indicate otherwise.
The management and control of the association is vested in a committee consisting of the Head Teacher as president of the Association together with the Chairman, Treasurer, Secretary and parents representing each class in the school, who are elected annually. The members of the committee during the year were: President Sophie Sear Co-chair Ru O'Donnell Treasurer Kate Murdock-Smith
## **Independent Examiner**
Mrs Fiona Manuel ACA Shenlands Farm Ayleswade Lane Headcorn Kent TN27 9JG
## **Principal Bankers**
Barclays Bank plc, Chislehurst
The Association is governed by its Constitution, dated 1st October 1980. The Association's principal objective is to advance the education of the pupils at the school by providing and assisting in the provision of facilities for education at the school ( not normally provided for by the Local Education Authority). Funds are raised by organising a series of events and encouraging donations from friends and parents at the school.
During the year ended 31st August 2023 the association paid the Trust £66,413.
Ru O'Donnell Kate Murdock-Smith Co-chair Treasurer
Date……………. Date………………
Page 1
## **St Nicholas Church of England Primary School Parent Teacher Association**
## **Income & Expenditure Account for the Year ended 31st August 2023**
|||||**Year to**|Year to|
|---|---|---|---|---|---|
|||**Note**||**31.08.23**|31.08.22|
|**Income**||||**£**|£|
||Regular Giving - GA claimable|||**13,154**|13,365|
||Matched Funding|||**10,289**|8,505|
||Other Giving|||**586**|1,410|
||Easy fundraising and Amazon Smile|||**707**|800|
||Gift Aid|||**4,179**|4,393|
||Bank Interest|||**12**|0|
|||||**28,927**|28,474|
||Income from activities|**2**||**44,256**|50,188|
||Profit on sale of uniform|||**324**|591|
|**Total Income**||||**73,506**|79,253|
|**Expenditure**||||||
||Termly contribution to school|||**36,000**|36,000|
||Other contributions to school|**6**||**30,413**|8,840|
||Cost of Activities|**2**||**26,717**|23,748|
||Admin Expenses|||**834**|733|
||Loss from fraud|||**-**|520|
||Other expenses|||**70**|936|
|**Total Expenditure**||||**94,033**|70,777|
|**Net Income/(Expenditure)**|||**-**|**20,527**
|8,476|
|**Total Funds brought forward**||||**108,501**|100,025|
|**Total Funds carried forward**||||**87,974**|108,501|
||**Balance Sheet as at 31st August**|||**2023**||
|||||**31.08.23**|31.08.22|
|||||**£**|£|
|**Current**|**Assets**|||||
||Cash at Bank|**3**||**77,005**|101,506|
||Debtors|**4**||**10,405**|7,547|
||Stock - branded beer/wine glasses at cost|||**729**||
||Uniform Stock at cost|||**-**|43|
|||||**11,134**|7,590|
|Less:|Creditors|**5**||**165**|596|
|||||**10,969**|6,995|
|**Total Net Assets**||||**87,974**|108,501|
|**Charity**|**Funds**|||**87,974**|108,501|
|||Page 2||||
|**St Nicholas Church of England Primary School Parent Teachers Association**||||||
## **Notes to the Accounts for the Year ended 31st August 2023**
## **1. Accounting Policies**
**(i) Basis of preparation of accounts.** The accounts are prepared on the historical cost basis
and in accordance with applicable accounting standards and the Charities SORP (Statement Of Recommended Practice; Accounting by Charities)
**(ii) Income.** Donations and Interest are accounted for on a cash basis whilst Gift Aid and event income is accounted for on an accruals basis. All income is unrestricted.
**(iii) Expenditure.** Expenditure is accounted for on an accruals basis.
## **2. Income and Expenditure from Activities**
|**Activity**
**2023**
**Income**
**Expenditure**
**Net**
**£**
**£**
**£**
Book sale (2nd hand) and World B
372
-
372
Break the Rules Day
1,203
-
1,203
Cake/Lolly/50p Fridays Sales
746
-
746
Christmas Cards
366
-
366
Christmas Lunch
309
309
-
Christmas Parties
1,068
524
544
Coffee Mornings
137
-
137
Christmas party - adult
1,419
1,511
91
-
Doughnut sale
-
-
-
Easter egg Hunt
-
140
140
-
Easter jars
-
-
-
Film Night
1,086
267
819
Firework Night
6,092
2,997
3,096
Ice cream van
-
-
-
Jubilee Party
-
-
-
Leavers Party
-
500
500
-
Mothers' Day Gifts
741
-
741
Nativity DVD
401
268
133
Pantomime
8,801
7,114
1,688
Party in the Pit
5,613
2,624
2,989
Pizza night
-
-
-
PTA sponsorship
-
-
-
Santa letters
427
115
312
Small change competition
626
-
626
Sponsored Mile
-
-
-
Sponsored Read
-
-
-
Sponsored Walk
-
-
-
Summer Ball
13,394
9,902
3,492
Tea Towels
-
-
-
Tomato plant sale
305
-
305
Wreath making
930
447
483
Year 6 Show+DVD
-
-
-
£5 challenge
528
-
528
44,256
26,717
17,539|2022 Net|
|---|---|
||£
491
1,591
1,180
531
168
-
299
155
1,076
119
161
-
67
1,492
2,667
450
-
163
450
-
632
131
24
1,653
132
100
298
-
1,631
1,141
1,326
9,718
167
305
334
17
-
569|
||26,440|
Page 3 **St Nicholas Church of England Primary School Parent Teachers Association**
**Notes to the Accounts for the Year ended 31st August 2023**
|**3. Cash at Bank**
Current Account
Business Savings Account
Cash on hand
**4. Debtors**
Gift Aid recoverable
Matched funding banked late
Firework Prepayment
Refund of overpayment to Aquinus
Prepaid fireworks expenses
Christmas party deposits
Summer ball deposit
**5. Creditors**
PITP expenses paid post year end
Staff gift expensepaid post year end||**2023**
**£**
**73,778**
**3,207**
**20**
**77,005**
**3,721**
**4,170**
**1,150**
**1,142**
**162**
**60**
**-**
**10,405**
**151**
**14**
**165**|2022
£
98,313
3,194|
|---|---|---|---|
||||101,506|
||||4,313
1,000
1,109
-
102
750
273|
||||7,547|
||||539
57
596|
## **6. Other contributions to school**
|**contributions to school**||
|---|---|
|Contribution to refurbishment of bathrooms|15,000|
|10 new laptops|5,658|
|New gates|1,718|
|Sports day athletics and tennis coaches|2,549|
|Art and DT resources|1,000|
|Book purchases|1,079|
|Stationery|631|
|School mobile phone|451|
|Outside storage unit|371|
|Advent candles|368|
|Coronation badges|353|
|Wet play boxes|331|
|4 robots|300|
|Class resources spending|251|
|SEN resources|223|
|Teacher Offsted lunch|130|
||**30,413**|
Page 4
**Independent Examiner's Report to the Trustees of St Nicholas Church of England Primary School Parent Teachers Association**
I report on the financial statements of the Association for the Year ended 31st August 2023, which are set on pages 1 -3
## **Respective responsibilities of Trustees and Examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to :
- examine the accounts (under section 145 of the 2011 Act);
- follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- state whether particular matters have come to my attention.
## **Basis of the Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
- (i) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs Fiona Manuel ACA Shenlands Farm Ayleswade Lane Headcorn Kent TN27 9JG
Date: 03/02/2024