Trustees, Annual Report For the period Frcm Istsrt datel to aThJ dat Section A Reference aFtd administiation details Charity narne 1ST HYfHE SCOUT GROUP Other n8m&s the charity by 1ST HHE BP SCOUT GROUP Regi¥t¢red chanty numter lif any) HQ r•gistration nber Charity's priwpal •ddr•ss Burton Hall Altért Lan• Hyth¢, Kènt PostcoJe Name$ tsl the ¢h8rty trustees who man•Je lh& charity Tru•t•• Nam Offlc•111 nyl D•tg• act•d If not for whol• y••r Laura Ames Mand Burton John Cha rnan Luke Chittock Lee FaWrt Govin Kennett Debb Pearc8 Ton Poole Rose Pullèn John Schoner Naomi Sla¢e Czmtron M he Lu TordoN Setrta Unbl 12th Jun* Treasurer Chair Until 12th Jun& Untsi 12th June 10 12 13 14 15 Names and addresses of adwsws l¢Jptional 1nftym8fy" bui encouragod a$ bèst practice) 8 ol advisor Name Address I LT700CKJ113rd Drnber 20181
Section B Structure, governance and management DescriptvJn ol the Charl5 twsts TY of goveming d0ment The Group's goveming documents are those ofthè The Scout Assooats"on They consist of a Royal Charter, which in ium g9 authonty to the Bye Laws ol the AssOation and The Policy, Organisotion and Ru9 of The Scout ation. le.g. trust tJ8ed, constytulJnI How the thanty Is constuted The Group Is a IN$t eStaL$h93 Its Nlès which are common to all Scouts. l•.g tNsL 9clat)n. emwanyl Trustee selecOn m•thods le.g appoint&J by. &K8ct•d by) The Trustees are appointtd in accordance with the Policy. OrganisatKJn and Rul ol The Scout Associ8tion Additional govemance issues Icytwal Infom)atw bul coUraged 8$ trfl proctscel You moy chr1$e to indude 8d<lthn•l infomi8tion, wthere relevant. about.. The Group Is rnan0 by the Group Tru$teè Board. the rrombtrrs of which ara th8 'Chanty Trust•8s' ol the Scout Group which Is an 8ducalKJnal ¢h8nty As charity trustees ey a responsib for complwng wth legi$lation applica8 to ¢horitK8s. This ind¢Jd8s the registration. keeping prtjpèr accounts and rnaking r•tums to the Charity Commtswon ag aFpropriat•. Poliries ¥nd procedLbres adcptsd for. Th• Trust88 Board nSIStS of the Chair. Treasurer. Group Lead Volumr and 7 a¢Jdib'on81 Tw$te•S and rneets at l•ast once every s¢hfy)I tèrn) (Spring. Surrwnor and Aut(mnl Momters of Trusta• Board cornpk8te 8ty'rrfJ o ScLJuts Tw$iee &M1Th4 wilhin fi(st 8 months of jo'nirYJ th8 Board. Thts Group TnNto& Board ¥sts to rnakts lur• th• chanty is ll-managed. n5k5 ar• 8ss•ssed an¢ mitlgaled. buildings and equipment are In g¢)od wortirrtJ order. and everyone foll¢)w5 lègal raquirements an¢ lh¢ organisaiion's polic9 and Nk¥S. Th*r support help5 Other voluntwrs wn high- qualty an(1 safv pre9ramnies that gi¥ young p8ople ski115 for life. 2 Lfioo(M)113rd December 20181
Section B Stru¢turÈ. govemance and management IcontinuÈdl Risk and Internal Control The Group Trustee Board ha5 kYenb"fi&a the rnajor risks lo which they believe the Group is expo$8d. these have beon review arky systems have be8n astablished to mitvJatè against them. The rnain aa$ of ccacem that have bogn Identif arg. Damage to the buikling. property and equipment The Grtyjp request the use of buildirvJs. prOrtY and equipment from nèKJhbouring org•nisabons such as the church. cornrnunity centre arKI other Scout Groups. Sirnilar reciprocal arrangements exist wth these organisab"ons. The Group has suffioent buildings and cont•r5ts Insuranrx in place to mitgatg against rnanent loss Injury to kaders. helpers. $upport8rs and momb•rs. The Group through the capitation fees contributes to the Scout AssOciatn9 national acadent insurance policy The Group maintains Personal AccKYent and Wical Expenses cOT for Non-Momt4rs. Risk As8¢ssmènts ara undertakon rtsr• all acts"wties. R8duced incon fvnd raisiNJ. Group 1$ primarily reliant upon In¢tyna frcrn subscripb"tsns. hall hire and lurtdraing The group hold a r95erv8 to •n$U the continuity ol activitres shoukl th8fe be a rnaior r•duthon in inccme Th& Boafd coukj ra0 thè value of subs¢fiptions to inu•ase to lh• gfOUP on an ongoing basis, ether tempwrity or penn•nnty. Raduction or loys of1¥8d8fS The 9roup 1$ totally re118nt upon volunt•8rs to run and adminiSr the a¢bviti&s of the group. If th8ts w89 a redU10n in th• number of18oders to an unacceptsbb ¥1 In a parti¢ul•r s•ction or the group as th•n there would ho to be 8 contr¥¢tion. Consolation or dosure of a 88etion. In thg WgT8I ca scenario the ¢ompknte dosure of th• Group. R¢ductKJn or loss of rnèmb•r8 Thè Group provttles actsvrt for all young people aged 4 to 18 If there wa$ recluctitsn In m•mbership In ¥ particular Section or the group as whob than ther• woukl hav8 lo be a eontrathon. soli¢JatDn or ¢losur8 ol a section. In th8 wor51 ¢0 scanario the compl•tè dosure of the Group. 3 LT70000113rd Derntser 20181
Section C Objectives and activities The Purpose of scouts.ng Scovting ex15ts to actively eryage and support young peop in thèir rersonal developmenL empowering them to make a positive contsibub.on to soaety. Summary of the ots'ects of the chafsty sel out in ts governing document The Values of Scouting As Scouts we are guKled by th value5. Integrity- We act with integrrty", a honest. trusts¥orthy and loyal Respect- We havè sew-respecl and respèct for others. Car•- Vve support othats aThY take care ofthe worfd in which we1ive. Belief - We explore our farths. beliets and attitudes. ¢o•operation - We make a posity've diffèiènce, we c operate with others and make friènds. The Scout Ilothod ScoL5bry takes Pla vknen young peop. in partnership Iwth aduts. work together based on the Values ol Scouting and - enjoy what they are (jn9 and have fun - take part in acbvits indoors and outdoors -188m by doing - share in spirrtual neCtiOn - tske re5ponsibTlity arrd rnake chtyces - undertake new and th8llenging activths - make arK live by their PrcThise Summary ofthe main in relatson to these objects The Group consists of follwrrfJ sections". Squirrels14-6 years) Beaver16- 8 year51 Cub SctyJiS18- 10.5 ygatsl [TO seth.onsl SrJ)uts110.5-14 yearsl Explorer5114- 18 Years) So)ut Ne%)rkI18- 25 year51 The Group pro(5 a ¥arwJ. aGb"ve and 8xG"n9 pr(yJramme for our young Mbers. The Group ac*vely supports intematronal scoubng le.g. Jamtx)rees and Expeditions) and wider development lè.g. Duke of Edinburgh Award). The Group supports and engages in I1 cornmunrty event throughout the year. Addonal detai15 of the objecb.ves and activTbes lopbonal infornatLJn but encouraged as best practice) You may choose to Incjude hjrtt ststements. where f&Vant. thut.. . policy on grantmaking". ' conthbution made by volunieer5 ' policy on investments PulJic bènefit statwnent The Group tnsets the Charty Commission'5 public benefrt cNena under both the attvancent of ecjucation and the advancement of ritizenship or community developrnent eadin 4 LT7(M)001 (3rd December 20181
Se¢iion D Achievements and performance Summary of main achievents of th8 thanty durirg the year The group has maintained ts membership of around 100 l sections have delwered an actNe and varEd prrJramme to our young people. The group conts.nues supporb.ng memters finanaally dunng the wider cost-of4iving cnsis. but will increase membew5hip fees slowty over the medium tem, provKling adonal support to famiSs where required. The group ts broadty opwatr.ry vAthin its fuThJing rwjdel, drawng on funds from covid grant dewsits to (x)r any defi¢iL Section E Financial Review Bnef ststement of the chartty's Wicy on reserves Rèsoryes Pollcy The Group s poly on reserves is to hoKI 5uffioent resour5 to continue the charEtable a¢bvitEs of the group should income and fundrai%ng adiwtses fall shtsrt The Gioup Trustee Board considers that the group should hokl sum equivalent to 12 months runnir%J Costs The Group Truste8 Board revIeed the reSee and agreed to rnaints1n the groups reserve at £24.0. Quantity and explain any desvJnab"ons Deiails ol any funds matena11y In defiut (UrcumstsnS plus steps to eliminatel Further finanoal revwi detsik loptsonal infornatM)nl You may ehoose to include additi'onal infonnab"on. where relevant. aLK)Ut. . th¢ charty'5 prinapal sourTrs of funds Iincluding any fundraLsingl . how ependrtU has supported the key objectives ofthe charty. . investment polw 8TrJ thethes". Inve$trnent Policy The Group does nol have sufficvènt fvnds to invest In longer tem investments. The Group has therefore adopted a risk averse strategy to Investment of its funds. All funds are held in cash usiry UK wulaied banks or building socaetie5. 5 LT700(X1113rd Drnber 20181
Settion F Other Optional Infortnabon Pla for future p8riL¥Js IdetaiL% of ary 51gnificant actIv.e$ planned to a¢hve them) Settion G Declaration The trustees declare that tt)ey have appro¥ed trustees, report above Signed on beh¥K of the chartys trustees signatu{sI Full name(sl Lee FaWtt Luke Chittock Posth"on leg Secretary. Ch8irl Chair Treasurer Date 1 LT7CK)001 (3rd December 20181
1st Hythe BP Scout Group (Charity no. 280779) Receipts and payments account For th year from 3111212024 0110112024 To Receipts and payments 2024 2023 Unrnstrlctsd fund# Unr8strictsd lunds Recei Donatlons lè •¢lu and slmilar Income Membershi subscri lions Donations Le aci85 Gift Aid Other 5imllar incorne 2.000 742 Sub tot¥1 2JA Grants Mainlenen8ce Other rants rant 100 100 Sub to¢•1 Fundralsln Boot Fair gnt81 Othèr fundr8i$in activities Sub totsl 86T 1.870 8ccUt hut Incom• Fundra151n Hall Hiré Fundraisin Redbanks Other Scout hut Income 250 322 Sub total Invgstsnont In¢om• 8ank interest Buildin Societ Interest NSI Int¢rest 12 382 sub total Tot•1 Gross In¢om• A•sot and InvHtm•nt *al••, •tc. Total rn¢•lpts 33M21 Pagelof3
1 st Hythe BP Scout Group (Charity no. 280779) Receipts and payments account For the year 0110112024 To 3111212024 Receipts and payments 2024 2023 Unr•stricted fund$ Unrgstrict•d funds Pa ments Charitsble Pa ments Membershi subs¢n tions aid on Nationavcoun Gocardless Transaction and A Fees Chariatable Oonations Youth ramme and a¢tiwties Youth Develo ment Adult su rt and traini Rates Water and Sewera Ekctricil and Gas Tele hone and Internet nsurance Re airs and Renewals Materials and e ment and hoto¢o Uniforms 8ad es AGM and trustee ex Grou Admini$tralion Communty Minibus.. GN09 DTU & EN04 NCU Other C05ts- veThde rnainlenancelh1retiUranCelFed pena IArtalDistri¢t 476 800 600 976 361 333 2,658 2,689 747 4,425 705 688 5,295 4,315 646 691 nses 100 144 698 Other cos15 Redb8nks Othei costs- Burton H811 omer costs- Unpaid cnequeslRefunds 25th WSJ 350 2,076 890 957 40 485 Sub total Fundraisln Bool Fair expens•s 100 100 Othei fundraisin costs Sub total Total Gross Expenditure As$gt and investm•nt purchases. etc. Total payments Net 01relp{p&YMents) Cash funds last year end Cash funds this year end 60.403 61.630 67.178 Page2of3
1 st Hythe BP Scout Group (Charity no. 280779) Receipts and payments account Year dalé For the year 0110112024 To 3111212024 Statement of assets and liabilities at the end of the year 31st December 2024 Unr¢strlctsd funds 31st December 2023 Unrestricted fvnds Cash funds Bank current account Bank de osit account NSI De osil Account Equals Group Balance Total cash funds 61.3S9 47.203 170 a9-eernefYt emr ¢k Other monetary assets Tax claim Debts due from the Coun Insurance clairn CashlFloats held b Sections Sub totsl IArealDistricVGrou 323 Invèstment assets Investment ro ert detail Quoied investments Other inveslment5- ddail Sub totsl Non monetary assets for ch•ri Bad e stock Sho Stock Other stock Burton Hall- Freehold land buildin Redbanks C3mpsite Land and building5- Freeho larn1 '$ own us8 186,000 40,000 40.000 Stouti Other ment. fumiture etc 15,000 Sub totsl Liabilities Accounts not el E enses incurred but not Invoiceol Subscri tions not et Loan- detail Sub totsl Totsl net assets The abov• rwipts and payments account and statement of assets and liabilitie$ w•rn approved bv th¥ Trust•&s nature Print Name Lee Fawcett Chair Luke Chittock Treasurer Page1of3
Indgpondont oxomlnor's roport to tho trust$ of 1st Hythe BP 8Gout Group Scout Councll I FBwtto th8 tru8toe8 on my examlnaJon of the a{uNts of the 1st Hhts BP Sojut Group fw tho year ended 31W Decemb&r 2024. R••ponslblllllo$ and ba$1• o rgport A6 thtr ehorty trust806 of thtr 1st Hythe BP Scout Group you are rosponslbie forlhb prèparation ol tt)& acLwnts In aCcran¢• wlth tho requlrement6 ofthe char Act 2011 (Yho A¢YI. I r8PCrt In rnspecl of my ox8mln8fjon ofthe 1st Hytho BP Scout Group aco)untts cathed out under 8g¢tlon 145 of tho 2011 Act and in c8rrylng out my examination I havo followed all th• applicabia Directions giv•n ty the Charty Commi8sion undgr soctlon 14515llbl ol tha Act. Indapondont examlner'• statemont I h8ve compl8ted my examlnallon. I cornlm that no m8terf¥l mattorB havg corno to my attentton In ¢onn•ctlon wllh the examlnatlon glvlng ma eoUS8 to bl•Ve that In any materfal respect.. accounlbng red6 were not kept in respect oftha 1st Hh• BP Scout Group 8$ required by on 130 of the Act.. or 2. the aUnts do not 8¢xord th th08e r8cord8. I have no concem8 and have Kme acro88 no other matterg In conneotlon Ihe exgmlnauon to whlch attanUon 81wld be dr8wn In th18 roport In Order to enabl• 8 prop•r und•rnlondlng ol thg 8¢uJunts to bo reachod. Slgned.. Nam¢'. Rg16vant profolOnal quolmeayon or m•mbershlp of prtsfo88lonal b(xlle8 IM•ny).' Addre88.' 13> aoL(