**Princes Risborough Young Farmers Club Facebook – Princes Risborough Young Farmers Club Registered charity 280735** ## **Trustees’ Annual Report for the year ended 31[st] August 2025** Page 1 of 11 ## **Princes Risborough Young Farmers Club** **Facebook – Princes Risborough Young Farmers Club** **Registered charity 280735** ## **Trustees’ Annual Report for the Year Ended 31[st] August 2025** ## **Trustees** ||**Trustees**| |---|---| |**Office held**|**Name**| |Chair|Sam Nixey| |Treasurer|Sam Smith| |Leader|Gemma Booth| |Advisorymember|Paul Spittles| |Advisorymember|Matt Gomme| ## **1 Reference and administration details** ## **1.1 Charity Name & Registration** **Name:** Princes Risborough Young Farmers Club (PRYFC) **Charity registration number:** 280735. The charity is an unincorporated association, first registered on 21[st] August 1980. ## **1.2 Charity’s address** c/o Mill Bank, 10a Brae Hill Close, Brill, Bucks HP18 9TE ## **1.3 Names and office of the trustees who manage the charity** |**Office held**|**Name**|**Date appointed**|**Date retired**|| |---|---|---|---|---| |Chair|Sam Nixey|13thSept 2023||| |Treasurer|Sam Smith|13thSept 2023||| |Leader|Gemma Booth|3rdOct 2012||| |Advisorymember|Paul Spittles|24thNov 2022||| |Advisorymember|Matt Gomme|24thNov 2022||| Page 2 of 11 **Other committee members’ names and office** |**Office held**|**Name**|**Date appointed**|**Date retired**|| |---|---|---|---|---| |President|Chris Chapman|||| |Vice President|Joanne Nixey|||| |Secretary|AmyTurnbull|14thSept 2022|11thSept 2024|| |Secretary|Miri Hammond|11thSept 2024||| |Vice chair|Pete Holland|13thSept 2023|11thSept 2024|| |Vice chair|HarryGrafham|11thSept 2024||| |Leader|Christie Pinnells|18thSept 2019||| |Leader|James Nixey|13thSept 2023||| |Programme Co-
ordinator|George Austin|13thSept 2023|11thSept 2024|| |Programme Co-
ordinator|Lucy Amos|11thSept 2024||| |Social Media|HarryGrafham|23rdNov 2023|11thSept 2024|| |Social Media|George Austin|11thSept 2024||| |Social Events|Tom Rose|13thSept 2023|11thSept 2024|| |Social Events|EmilyCreaser|11thSept 2024||| |Scrapbook Officer|AmyTurnbull|18thSept 2019||| |Safeguarding
Office|Harry Grafham|13thSept 2023|11thSept 2024|| |Safeguarding
Office|Lawrence Castle|11thSept 2024||| ## **1.4 Names of advisory members** Gemma Booth, Iain Booth, David Nixey, Tracey Nixey, Jane Nixey, Philip Nixey, Fred Nixey, Joanne Nixey, Barrie Lailey, Annabelle Lailey, Adam Penney, Chris Chapman, Paul Spittles, Julia Spittles, Matt Gomme, Liz Folley, Steve Folley, Philip Simkin, George Dance, Richard West, Ed Lacey, Will Lacey, Kerry Lloyd, James Tappin, Caroline Egerton and Ian Turner. ## **1.5 Banks** TSB, PO Box 373, Leeds LS14 9GQ COIF Charities Funds, One Angel Lane, London, EC4R 3AB ## **2 Structure, governance & management** ## **2.1 Type of governing document** The club is constituted as an Unincorporated Association and governed by its constitution adopted on 21[st] March 1973 as amended on 29[th] April 2021. Page 3 of 11 ## **2.2 Charitable objectives (objects)** _The charity’s objects (“objects”) are:_ - ➢ To advance the education of young members of the public at large in their knowledge of agriculture, crafts, life skills, rural affairs and country life. - ➢ In the interests of the social welfare of such members to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. ## **2.3 Trustee selection methods** There must be at least three charity trustees. In accordance with the Constitution, Trustees are appointed or re-appointed at a properly convened Annual General Meeting of the club members. In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. ## **3 Activities** ## **3.1 Statutory declaration** The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **4 Achievements & performance** ## **4.1 Outputs and outcomes for the charity’s beneficiaries** 2025 saw the club celebrate its 75[th] anniversary. Membership of 70 remains consistent with previous years and there is a varied range of weekly meetings for the senior club who meet on a Wednesday evening and the juniors who meet on the first Friday of the month. The 75[th] anniversary ball was an evening to celebrate the club with many ex-members attending while looking forward to the future of the members and the club. A special thank you to our sponsors; PC Channer Farms Ltd, Bucks Buildings Ltd, Kubota (UK) Ltd, Agrii and Mason Grab Hire in supporting both the 75[th] year celebrations and this year’s club tops for the Country show. PRYFC hosted the 2025 Buckinghamshire Country show, organised by a committee of thirty-three advisory, club members and supporters and kindly hosted by Lord Carrington at Manor Farm, Bledlow. A successful and enjoyable day enabling young farmers to learn new skills, show their talents along with publicising Page 4 of 11 young farmers to the public. The club successfully won its home rally, making it the fourth year in a row. Members remain active at County and National with several members representing the club and Buckinghamshire by competing at South East Area Spring Competitions achieving a first in football, second in netball and winning the After Dinner Speaking competition to the compete at National finals. The junior Tug of War team came second at South East Area Summer Competition while the men’s came first and competed at National the Tenbury show coming joint fifth. At National, a Princes Risborough member, James Nixey was elected NFYFC Chair of Council being the first Buckinghamshire FYFC member to become NFYFC chair and Sam Smith has been shortlisted in Entrepreneur of the Year 2025. In April the club visited Landrake Young Farmers in Cornwall for a club exchange and look forward to hosting when they visit in September. PRYFC continues to invest in members with seven members benefiting from the £150 CV enhancing grant. Four junior members completing a Lantra Tractor Driving 13-15 years old course, two members claimed it against the costs to pass their driving test and one for a telehandler course. ## **How the public have benefitted** The charity recruits its members from the area surrounding Princes Risborough. Anyone aged 10 to 28 years can be a member of PRYFC to participate in activities and discussions that increase their knowledge of agriculture, crafts, rural affairs and country life. Following the success of its first tractor run the 2024 Christmas charity tractor run had 300 tractors and commercial vehicles following a route through Thame, Chinnor, Princes Risborough, Longwick and Haddenham. With a wide community of volunteers to support holding the events the club thanks all involved including the sponsor K&A Scaffolding, Kingshills Estate Agent and Zurn Garford LLP. The event raised £15k split equally between Rennie Grove Peace Hospice and PACE who support children with neurological conditions like cerebral palsy. The annual Christmas tree collection saw over 700 Christmas trees collected raising £6.9k for PACE. Adding the proceeds from the 75[th] anniversary ball raffle, the club increased this amount to be able to present £8.2k to PACE. This continues the club’s charitable activities having raised £44.7k over the last four years for Rennie Grove Peace Hospice £24.4k, RABI £4.6k and £15.7k for PACE. The club also supported Lopemead Farm with Open Farm Sunday. Page 5 of 11 ## **5 Financial review** ## **5.1** ## **Policy on reserves** The charity’s policy on reserves is to generate and maintain a reserve which will allow sufficient funds to: - a) maintain the financial viability of the charity in the event of unforeseen and/or unavoidable circumstance that brings a short-term fall in its income; - b) to permit the charity, in the interests of meeting its charitable objectives, to from time to time establish a new and innovative project on a project basis to demonstrate the feasibility of such activities as a test to maintaining such projects on an on-going basis. For these purposes the charity will endeavour to maintain reserves at a sufficient level as deemed appropriate by the trustees. ## **5.2 Principal sources of funding and outgoings** The key source of income comes from fundraising activities through the year. Members pay a subscription which covers the levies paid to County. ## **5.3 Remuneration of trustees** All trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the charity. Out-of-pocket expenses necessarily and reasonably incurred by trustees in promoting the purposes of the charity are reimbursed at cost and against receipt only. ## **5.4 Financial status** The charity’s current resources from unrestricted membership subscriptions and annual fundraising activities meet its expenses. Forecasts are that this will remain the case for the foreseeable future. ## **5.5 Details of any funds materially in deficit** The charity has no funds which are materially in deficit. ## **5.6 Statutory statements on liabilities** The trustees declare that: - ➢ The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement ( _eg:_ any outstanding/ongoing contract or legal undertaking to buy or provide specific services). - ➢ The charity has no debt outstanding at the date of this statement which is owed and which is secured by an express charge on any assets owned by the charity. ## **Approved by the Trustees and signed on their behalf:** Name: Gemma Booth FCCA Role: Club Leader and Trustee Date: 3rd September 2025 Page 6 of 11 ## **6 Statement of financial activity** ## **6.1 Independent Examiner’s report on the accounts** ## **Report to the trustees Princes Risborough Young Farmer Club on the accounts for the year ended 31[st] August 2025.** ## **Responsibilities and basis of the report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Page 7 of 11 ## **6.2 Accounts for the financial year ended 31[st] August 2025** Page 8 of 11 Princes Risborou h Youn Farni Year endin 31Au Ust 202 Income from subs(rlptlons 2025 Subscrlptlon fee for Estlmated Levy Estlmrted fee and NFYFC payable to Insurance Premium BFYFC Sept 25 Number of Subscription fee for members Junior Junior (attending Wed meetings) Intermediate Interrnediate Senior E60.00 £60.00 £60.00 £70.00 £70.00 25 1,500.00 240.00 120.00 1,400.00 1,400.00 59.15 59.15 69.15 69.15 69.15 Insurance 1,478.75 236.60 138.30 1.383.00 1.383.00 165.00 4 794.65 20 20 71 4 660.00 2024 Subscription fee for members £55.00 £65.00 £65.00 £65.00 Number of members 27 Le￿ and NFYFC Insuran￿ Premium Paid to BFYFC 54.15 1,462.05 54.15 324.90 64.15 898.10 64.15 1,411.30 15.00 15.00 Insurance 163.80 4 275.15 Subscription fee for members lunior Junior (attending Wed tneetinosl Intermediate Senior Associate Income 1,485.00 290.00 975.00 1,430.00 15 22 70 4 280.00 Net roflt from Fundralsln Events 31 Au ust 2025 2025 2024 Fundrèlslng Christmas dinner 75th Anniversary Ball/Dinner D3nce Bonfire Night/Quiz Bingo 132.51 773.87 838.21 451.00 2 195.59 243.74 breakdown below 1,616.01 breakdown below 689.61 819.80 3 369.16 Christmas dinner Ticket pnce Number of tsckets Ticket Income ost of Meal Less costs DJ and decorations Hire of hall Decoration5 Profit 25.00 43 1,075.00 500.00 25.00 50 1,250.00 500.00 250.00 155.00 37.49 132.51 321.26 185.00 243.74 75th Anniversary Ball/Dinner Dance Ticket price Cost of Meal Excess Number of meals Profit on ticket sale5 Sponsorship Income Less Costs DJ Paypal charges Decorations Glasses 75th anniversary Photographer Band 60.DO 49.00 11.00 173 1 903.00 450.00 60.00 42.00 18.00 119 2 142.00 Band. Entertaintnent and arnval drinks 400.00 74.26 108.47 446.40 400.00 150.00 773.87 250.00 162.68 113.31 1 616.01 Page9 of 11 Summary of Fundraising for Charity Tractor Run Christma5 trees 2025 2024 2025 2024 ricket sales inc bOO￿ng fee Commercial Vehde Modem Tractor Vintage Tr3rtor 1,344.00 4,032.00 714.00 6 090.00 545.00 150.00 300.00 200.00 260.00 5,713.36 3 764.50 17 122.86 Ticket Tailor donation Ticket Tailor Booking I Cash/Bacs Sale of chippings Total funds raised 6,937.50 715.00 ioo.o 320.00 8 072.50 5,545.DO 419.20 90.00 4 873.20 Number P13te Raffle Sponsorship- Kingshill Est3te Aoe Sponsorship- KSA Scaffolding Sponsorship- 2urn Food Bucket collections Just Giving Total fund5 raised 6 054.20 Less costs Ticket Tailor fees Posters Fuel costs Total costs Surplus 577.94 243.18 342.10 1 163.22 909.28 758.70 190.75 315.01 1 264.46 4 789.74 185.00 2,676.17 2 642.00 10 376.37 75th Anniversary allminner Dance Total 1 261.68 8 170.96 723.50 5 513.24 Sum up- commercial Sum up fees - Modem Sum up fees Vintage 70.02 210.06 37.02 317.10 29.45 260.00 200.00 60.00 Paid to PA￿12024.. Rennie Grove Peace 8.200.00 5.515.00 295.19 Sum up fees - Raffle Raffle cash pnze Prizes Donate flyers Road sweeper Signs Labels Banners Just Giving fees Buckets show Marquee Save the date flyers Total costs Sury>lus Paid to Rennie Grove Peace Hospice Paid to PACE/2024.' RABI 190.75 169.60 150.00 123.93 93.50 59.44 43.96 124.32 181.24 60.00 76.15 162.50 200.00 400.00 42.00 2 112.86 15 010.00 1 126.37 9 250.00 7,505.00 7,505.00 4,625.00 4.625.00 Princes Risborou h Youn Farmers Club 2025 2024 Incorne per attoched schedule 50,384.37 33,479.71 Expenditure per attached schedule 46.862.94 29.785.60 Surplus for the year 3 521.43 3 694.11 Balance Brought Forward I September 2024 29,334.10 25,039.99 Balanee Carried Forward 31 August 2025 32 855.53 29 334.10 Represented By: TSB Current Bank Account TSB Deposit Bank Account TSB PRYFC Events Account COIF Charlty Account 135.10 4.842.78 31_00 27 840.65 4,578.50 17.47 31.00 24 707.13 32.855.53 29.334.10 32 855.53 29 334.10 Page 10 of 11 ## 6.2.1 **Approval of the trustees** The trustees declare that they have approved the above annual report & statement of financial activity. Name: Gemma Booth FCCA Role: Club Leader and Trustee Date: 3rd September 2025 ## **6.3 Notes to the accounts** - a) Accounting Policies - The financial statements have been prepared in accordance with the Charities Act 2011 Section 133, using the Receipts and Payments basis available to small charities and the charity’s own accounts spreadsheet. - b) Salaries & Professional Fees No trustee receives any payments for the services they provide to the charity. In the current financial year the charity employed no staff or external contractors; - c) Fixed Assets The charity has not purchased or disposed of any fixed assets in the current financial year; Page 11 of 11