## **UMBERLEIGH VILLAGE HALL** **STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST JANUARY 2025** ## **UMBERLEIGH VILLAGE HALL** ||**CHARITY INFORMATION**| |---|---| |**TRUSTEES**|P Wignall| ||J Laming| ||N Brown| ||G Shallcross| ||A Page| ||E Beer| ||E Humphery| ||P Alford| ||S Murch| ||S Lewis| ||C Allbrook| ||V Buckpitt| |**CHARITY NO.**|280712| |**CHARITY ADMINISTRATOR**|P Wignall| ||SPINDLES| ||UMBERLEIGH| ||DEVON| ||EX37 9AQ| |**BANKERS**|LLOYDS Bank| ||CROSS STREET| ||BARNSTAPLE| ||DEVON| |**INDEPENDENT EXAMINER**|Mrs W Short| ## **UMBERLEIGH VILLAGE HALL** ## **Trustees' Annual Report for the year ended 31 January 2025** The Trustees present their report along with the financial statements of the charity for the year ended 31 January 2025. The financial statements have been prepared in accordance with the accounting policies in note 1 to the accounts and comply with the charity's Trust Deed the Charities Act 1993 and the Statement of Recommended Practice Accounting and Reporting by Charities SORP FRS 102 . ## **History, objectives and activities of the Trust** The Trust was established by a Deed of gift dated 6 June 1966 as amended by Resolution on 16 August 1988, 7 July 1998, 12 August 1998 for the purpose of providing a village hall centre and playing field for the use of Umberleigh and the neighbourhood without distinction of sex or of political, religious or other opinions. ## **Management and governance arrangements and Risk Management** The trust is managed by a core committee of 12 members, 12 of whom are the trustees and office holders. The committee members are appointed at the annual general meeting which is open to the community. The committee hold regular meetings and invite or co opt representatives from groups who use the hall and from the general public to attend such meetings and to make suggestions with regard to its use. The existing trustees are responsible for the induction of any new trustee which involves awareness of a trustee's responsibilities, the governing document and administrative procedures. A new Trustee would receive copies of the previous year's annual report and accounts and guidance issued by the Charity Commission. The Trustees annually review the risks that the Trust faces. To date these have mainly related to health and safety matters and the trustees have appointed an individual to monitor health and safety. Users and contractors are informed of relevant matters by notices in the hall & notes on booking forms. Regular Trustee meetings on a needs basis. ## **Achievements and performance of the Trust and Public benefit** The village hall has been running on a more settled basis, and usage is getting back towards pre Covid levels. We received a number of significant donations in the year, one from The National Lottery; one from The Amory trust and one from the Amateur Dramatics company that uses the hall for the annual Umberleigh Pantomime. The National Lottery grant was for a new Audio Visual system for the hall, and this has been installed. 2 ## **Financial review, investment policy and reserves** Our reserves have increased over the year by £ 2,665 Hall hire income improved by 54% to £ 6,736, and fundraising was higher than the previous year at £5,417. Total operating expenses were similar to last year. Major improvements were made to the lighting and bringing various elements of the electrics up to current standards. Cleaning costs increased, as did fundraising costs as the proceeds of the Antiques Fairs was shared with The Friends of Umberleigh School. We were able to hold a good range of fund raising events in the year including; four Antiques Fairs; the Annual Garden and Dog show; a Burns Night; a Car Boot sale; and a Bingo evening. ## **Future plans** We hope to continue operating the village hall on a normal basis in 2024/25. ## **Statement of Trustees' responsibilities** Charity law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to: - Select suitable accounting policies and then apply them consistently. - Make judgements and estimates that are reasonable and prudent. - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Independent Examiner** Mrs W Short has agreed to act as independent examiner for the Trust. ## **Approval** This report was approved by the Trustees on .......................... and signed on their behalf. ............................. - Trustee N Brown, Treasurer Umberleigh Village Hall 3 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF UMBERLEIGH VILLAGE HALL** I report on the accounts of the Trust for the year ended 31st January 2025, which are set out on pages 5 to 7 . ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is advisable. It is my responsibility to: - examine the accounts (under section 145 of the 2011 Act); - to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: 1. Which gives me reasonable cause to believe that, in any material respect, the trustees have met the requirements to ensure that: - (a) proper accounting records are kept in accordance with section 130 of the 2011 Act; and - (b) accounts are prepared which agree with the accounting records and to comply with the accounting requirements of the 2011 Act. 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Mrs W Short North Furze Farm Chittlehampton Umberleigh EX37 9RL Date: 4 ## **UMBERLEIGH VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2025 RECEIPTS AND PAYMENTS ACCOUNTS** |**Year ending Jan**|**Note**|||**2025**|||**2024**| |---|---|---|---|---|---|---|---| |||£|**£**|**£**|**£**|**£**|**£**| |||**Un-**|||**Un-**||| |||**Restricted **|**Restricted**|**TOTAL**|**Restricted **|**Restricted**|**TOTAL**| |**INCOMING RESOURCES**|1(e)||||||| |_Incoming resources from generated funds_|||||||| |Hire of hall and facilities||6,736||6736|4357||4357| |Voluntary income - donations||1,150||1150|1432||1432| |Fund Raising general|4|5,417||5417|3432||3432| |Grants received|2|0|18768|18768|0|0|0| |Meter money||360||360|704||704| |Insurance claim||||0|278||278| |Bank Interest||212||212|36||36| |**Total incoming resources**||13,875|18768|32643|10239|0|10239| |**Resources expended**|1(f)||||||| |_Charitable activities_|||||||| |Insurance,||1,877||1,877|1691||1691| |Heating and Recycling||1,139||1,139|1022||1022| |Water & Broadband||724||724|737||737| |Cleaning & materials||2,514||2,514|1658||1658| |Licences & sundries||774||774|385||385| |Fundraising costs||2,409||2,409|780||780| |Repairs & maintenance||1,808||1,808|5096||5096| |Fixed Assets|5|1,284|17348|18,632|253||253| |Defibrillator|||||100||100| |Park and Play Village hall contribution|3|||||0|0| |_Governance costs_|||||0||0| |Administration||100||100|10||10| |||12,630|17,348|29,978|11,732|-|11,732| |**NET INCOME/(EXPENDITURE) IN YEAR**||1,244|1,420|2,664|-1,494|0|-1,494| |Transfer to general fund|||||||| |**Fund balances brought forward**||19,465||19,465|20,958||20,958| |**Fund balances carried forward**||20,709|1,420|22,129|19,465|-|19,465| There were no recognised gains or losses for 2024 or 2025 other than those included in the Statement of Financial Activities. The notes on page 7 form part of these accounts. 5 ## **UMBERLEIGH VILLAGE HALL BANK AND CASH FUNDS** ## **AS AT 31 January 2025** |**UMBERLEIGH VILLAGE HALL**
**BANK AND CASH FUNDS**
**AS AT 31 January 2025**||| |---|---|---| |Notes
Cash in hand
Current bank accounts
**CAPITAL**
Unrestricted Funds
1(b)
Restricted Funds
1(c)
TOTAL FUNDS
Reserve bank accoun**t**|**2025**
**£**
5351
16778|**2024**
**£**| |||3,899
15,566| ||22,129|19,465| ||20710
1420
22,130|19,465
0| |||19,465| |Approved by the Board of Trustees on ................................... and signed on its behalf by:| |---| |N Brown
Trustee| The notes on page 7 form part of these accounts 6 **UMBERLEIGH VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2025** - 1 **Accounting Policies** (a) The accounts are prepared on a receipts and payments basis and include the results of the Charity's operations as described in the Trustees Report, all of which are continuing. - (b) All unrestricted funds can be utilised in accordance with the Charity Scheme. (c) Restricted funds are separately identified and accounted for. (d) The accounts have been prepared in accordance with the Statement of Recommended Practise for Charity Accounts. (SORP FRS102) issued under the Charities Act 2011. (e) **Income -** Income is accounted for as received by the Charity. (f) **Expenditure** is included on a payments basis. - (f) - (g) ## **Tax** Value Added Tax is not recoverable by the Charity and as such is included in the relevant costs in the Statement of Financial Activities. The Trust is a registered charity and is exempt from taxation on its income and gains for charitable purposes. 2 3 - 4 - 5 |**Restricted/Unrestricted Income includes**
Fundraising for ongoing costs of Defibrillator
Restricted
National lottery Grant for AV system
Restricted
Amory Trust Grant
Restricted
**Restricted Payments includes**
**Fundraising Income gross**
Garden Show
Antiques Fairs & others
**Fixed Asset Additions**
Audio Visual System
Replacement tables|**2025**
420
17,348
1,000
**2025**
0|**2025**| |---|---|---| |||0| |||-| ||**2025**
1,055
4,362|**2025**| ||5,417|| ||**2025**
17,882
750
0
0|**2025**| ||18632||