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2022-03-31-accounts

COMPANY REGISTRATION NO: 01509231 (ENGLAND AND WALES)

BRENT COMMUNITY TRANSPORT

COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

31 MARCH 2022

Charity Number 280698

GOLDWINS

Chartered Accountants & Statutory Auditor 75 Maygrove Road West Hampstead London NW6 2EG

BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT

YEAR ENDED 31 MARCH 2022

The trustees, who are also directors for the purposes of company law, present their report and the financial statements of the charity for the year ended 31 March 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name Brent Community Transport Charity registration number 280698 Company registration number 01509231 Registered office Office 301 10 Courtenay Road East Lane Business Park, Wembley London HA9 7ND

The trustees

The trustees who served the charity during the period were as follows:

H J Sheppard Moses (Chair) Rupa] Paresh Bhudia Samantha Michele Banton Nola Slater Elmay Donal Chief Executive Officer Siamak Eynollahi Auditor Goldwins 75 Maygrove Road West Hampstead London NW6 2EG Bankers National Westminster Kingsbury (A) Branch 567 Kingsbury Road London, NW9 9EP Solicitors Withers LLP 16 Old Bailey London EC4M 7EG

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COMPANY LIMITED BY GUARANTEE

BRENT COMMUNITY TRANSPORT

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 MARCH 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The charity is constituted as a company limited by guarantee and is therefore governed by a Memorandum and Articles of Association, dated 25th July 1980 and also registered with the Charity Commissioners on 21[st] August 1980.

Appointment, induction & training of Trustees

All members are circulated with invitations to nominate trustees prior to the AGM advising them of the retiring trustees and requesting nominations for the AGM. When considering co-opting trustees, the Board has regard to the requirement for any specialist skills needed.

New trustees undergo an orientation day to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the charity. During the induction day they meet key employees and other trustees. Trustees are encouraged to attend appropriate external training events where this will facilitate the undertaking of their role.

Organisation

The charity is organised so that the directors meet regularly to manage its affairs. There is currently one full time Chief Executive Officer (CEO) Siamak Eynollahi, who oversees the day-to-day running of the charity and organises fundraising initiatives. The other staff which total 28 ensure service delivery and development of the charity.

The Management Committee are responsible for:

The charity is supported by the Finance, General Purposes and Human Resources sub-committees. However, the sub-committees were merged from two years ago. The merged Finance, General Purposes and the Human Resources sub-committees comprises the following trustees: Moses, J Oliver and R.Bhudia.

The merged sub-committee was set up to develop the financial strategy and oversees the staffing policies, performance and training of Brent Community Transport. Their main responsibilities are:

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BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 MARCH 2022

OBJECTIVES AND ACTIVITIES

The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association. The principal object of the company is to provide and to promote the education and relieve the need, hardship, distress, sickness and mental or physical handicap of persons resident or working in the London Borough of Brent and its surrounding districts especially by:

  1. Providing transport for such persons or for the removal and storage of their goods and chattels:

  2. Providing transport for statutory authorities or voluntary organisations that are engaged in promoting such education and providing such relief;

  3. Distributing to needy persons furniture which has been donated to Community Transport for that purpose.

PUBLIC BENEFIT

We have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing our aims and objectives and in planning our future services. In particular the board of trustees consider how our planned services will contribute to the aims and objectives they have set.

Organisation Mission Statement & Summary of Activities

Our mission is to help overcome social exclusion experienced by the more disadvantaged persons in our community by providing affordable and accessible transport to: disabled, elderly and needy individuals, voluntary & community organisations, Day centres, Nursing Homes, places of worship, Youth clubs, statutory and other organisations in order to make a difference & benefit the communities, disabled, elderly, young and other member and users of the services.

We aim to provide sustainable transport solutions and are continuously monitoring the effects of our organization on the environment by putting in place measures to reduce our carbon footprint.

Brent Community Transport (BCT) is a voluntary organisation established in 1975 and in August 1980 was registered as a charity and a company limited by Guarantee. BCT has been providing affordable and accessible transport solutions to the community, groups and individuals. Majority of our income at BCT is self-generated through service provision.

Risk management

The trustees have a risk management strategy which comprises:

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BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 MARCH 2022

d) All Trustees and decision-making managers should declare & sign conflict of interest.

The Trustees have analysed the risk of charity’s operation to identify possible risks and accordingly take required actions or have plan in place to tackle the risks. The below table will show the identified possible risks and actions taken for minimizing loss by the charity.

Charity premises (rental
from private Landlord)		 Premises has always been a challenge for BCT. Finding suitable premises
and facilities to park our vehicles have always been difficult.
The current global economic situation (energy crisis, replacement parts,
order and delivery) has without double affects us as it has with so many
others.
BCT is not unfortunately, immune to these outside influences from higher
prices and as a consequence rental of current premises gas, electricity has
gone up. BCT will endeavour to mitigate as best as possible the areas we
can conserved on.
Shortage of Drivers &
Staff		 Driver shortages is another area affecting the whole of the transport
sector. The shortage of drivers is having a huge effect on business. At
present we are able to consolidate current commitment. One thing that is
very noticeable is the level of request for one off services, probable due to
the closure of a number of neighbouring provides.
Positively, we are filling as much of the gap as possible but with the
additional drivers we can do more and we will be looking to recruit more
drivers in the coming months if not weeks. Recruiting drivers come at a
great price and wage competition and demands is a constant driving force.
Ulez The expansion of the Ulez scheme by the Mayor of London will in the long
run have a severe impact on our services as we operate monthly with in
the other London boroughs and the M25. Therefore, as policy changes and
cost are implemented, we’ll have to be very mindful of this and the ensure
that all our vehicles continue to be compliant.

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BRENT COMMUNITY TRANSPORT

COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 MARCH 2022

Credit Risk Management

Our recent credit risk score is still good.

The charity has not got any material doubtful debtors at the balance sheet date and all trade debtors are recoverable

Accessible vehicles & Operations

We have a range of fully accessible vehicles and standards vehicles, mostly used for either day centre and care homes, or for schools and youth centres.

The fleet of vehicles are fitted with a live vehicle tracking device which gives us real time access to the location of our vehicles, where they are going, how fast they are travelling and how far they are from the next pick up destination.

The GPS Tracking device has allowed us to monitor how effectively our drivers are performing and how productive they are resulting in a much more efficient service. It has also allowed us to observe, monitor and record fuel cost & efficiency, environment impact and it has also been of great benefit when a vehicle breakdown

C ommunity Car Scheme...Door to door accessible transport

Regrettably, this service is temporary in suspension due to lack of funding. We deem this a very valuable services as it provides door to door transport for those most need it. Our efforts are simply to source new funding stream for this to rekindle it.

BCT ComRide:

BCT ComRide too has had to be suspended due to lack of funding.

Group Transport

Group transport is clearly increasing based on the demand for quotes. As mentioned previously, we’re only hampered by the lack of available drivers to fulfil the level of (increase) demand. As more organisations such as places of worship, care homes

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BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 MARCH 2022

School Bus Service

We continue to provide School bus services to the community and educational organisations such as schools who are registered charities and or have continuous charitable activities /foundation. Home to School transport reduces car travel which is a major source of pollution and congestion on the road and around school gates and it encourages schools to produce a travel plan setting out their commitment to sustainable school travel. Group transport is also available for schools to travel to and from sports activities and school trips.

Dial-A-Ride

London Dial a Ride (DAR) is Transport for London scheme providing accessible door to door transport. It is non-chargeable service available to people who have a permanent or long term mobility limitation. Users of Dial a Ride must be members of TfL DAR prior to using it. BCT continue working on behalf of and to work in partnership with Dial a Ride.

Training

Training is an integral feature of what we do in order to deliver a safe and effective services. Therefore, we regularly send drivers on CPC and Minibus Driver and Assessment Scheme (MiDAs) training and Passenger Assistant on PATs training. This help to form part of our external assessment by FORS and ISO 1501

Some of the training embarks on includes

FINANCIAL REVIEW

The Statement of Financial Activities shows incoming resources for the year of £707,735(2021 £859,726) and total outgoing of £818,743 (2021: £927,446). The net movement in funds of -£111,308 (2021: -£67,720).

BCT will continue with its vehicle replacement policies for replacement of the aged and noncomplying vehicles within the fleet to ensure compliance with environmental changes, in reducing pollution by using as minimum Euro VI, low carbon vehicles and having newer quality vehicles including looking into suitable, affordable and available electric or Hybrid vehicles for delivery of services and as part of the social value which BCT is proud of.

Reserves

The Trustees have established and maintained a policy of holding reserves to enable the charity to

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BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 MARCH 2022

function for a period of three months which amounts to approximately £250,000. The charity has a number of main services of which main four of them represents over 70% of the charities total incoming resources (including donations). Therefore, the charity needs to maintain a level of reserve in order to continue its services for a further 3 months, in the hopefully unlikely event of not securing alternative and additional income stream.

Restricted Funds, the total remaining value of the capital assets from early 2017 DfT Community bus funds in the form of two accessible vehicles are reflected in the accounts accordingly, including their depreciation. The charity does not have any other restricted funds (Restricted funds are to be used for specific purpose as laid down by the donor). Expenditure, which meets these criteria, is charged to the fund together with a fair allocation of management and administrative costs.

The general and unrestricted funds are donations and other incoming resources received or generated for charitable purposes and are the free working capital of the charity for delivery of organisation’s services in line with general objectives of the charity.

Designated funds are unrestricted funds earmarked by the management committee for particular purposes.

The charity’s total funds carried forward (Total reserves) at the year-end was £525,370 (2021: £535,928) which is made up of Fixed Assets funds which represent the net book value of fixed assets £375,543 (2021: £243,894) at 31/03/2022 including the net book value of fixed assets of the Dft community vehicles as restricted fund. The fixed assets (vehicles) are not easily exchangeable to cash. The charity’s total unrestricted funds at 31/03/2022 were £303,570 (2021: £483,128) which the trustees aim to improve non-fixed assets unrestricted reserves in the coming year(s) in line with its policies.

TRUSTEES' RESPONSIBILITIES STATEMENT

The trustees (who are also the directors of Brent Community Transport for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and the income and expenditure of the charity for that period.

In preparing these financial statements, the trustees are required to:

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BRENT COMMUNITY TRANSPORT

COMPANY LIMITED BY GUARANTEE

TRUSTEES ANNUAL REPORT (continued)

YEAR ENDED 31 MARCH 2022

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

AUDITOR

Each of the persons who is a trustee at the date of approval of this report confirms that:

each trustee has taken all steps that they ought to have taken as a trustee to make them self aware of any relevant audit information and to establish that the charity's auditor is aware of that information.

Registered office: Signed on behalf of the trustees Office 301, 10 Courtenay Road East Lane Business Park Wembley HA9 7ND MOSES Chair

........................ 22 March 2023

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BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2022

Opinion

We have audited the financial statements of Brent Community Transport for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, statement of cash flows and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Opinion on financial statements

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditorʼs responsibilities for the audit of the financial statements section of our report. We are independent of the Charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRCʼs Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report other than the financial statements and our auditorʼs report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to

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BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2022

determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matter prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the Charity and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees’ Annual Report.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of the trustees

As explained more fully in the Trustees’ Responsibilities Statement, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view and for such internal control as they determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the Charityʼs ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the Charity or to cease operations, or have no realistic alternative but to do so.

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditorʼs report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

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BRENT COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES

YEAR ENDED 31 MARCH 2022

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud are set out below.

In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, our procedures included the following:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Councilʼs website at: [www.frc.org.uk/auditorsresponsibilities]. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charity’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Anthony Epton (Senior Statutory Auditor) for and on behalf of Goldwins Limited Statutory Auditor Chartered Accountants 75 Maygrove Road West Hampstead London NW6 2EG

Date: 22 March 2023

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Brent Community Transport Statement of financial activities

(incorporating an income and expenditure account)

For the year ended 31 March 2022

Note
Income from:
Donations
3
Charitable activities:
4
GH, D-2-D ComRide Community Bus & Membership
Community Car Scheme (CCS)/Social Services PB
Contract Transport Services
School Transport Services
Other Transport Services
Investment income
5
Total income
Expenditure on:
Charitable activities:
6
GH, D-2-D ComRide & Membership
Community Car Scheme (CCS)/Social Services PB
Contract Transport Services
School Transport Services
Other Transport Services
Total expenditure
7
Transfers between funds
Gains / (losses) on revaluation of fixed assets
Net movement in funds
Reconciliation of funds:
17
Total funds brought forward
Total funds carried forward
Net expenditure for the year
Net expenditure before other recognised gains and
losses		 Unrestricted
funds
£
29,854
30,982
3,203
524,593
112,200
4,601
2
705,435
78,538
40,605
474,010
77,039
146,551
816,743
(111,308)
-
(111,308)
100,750
(10,558)
483,128
472,570		 Restricted
funds
£
2,000
-
-
-
-
-
-
2,000
-
-
-
-
2,000
2,000
-
-
-
-
-
52,800
52,800		 2022
Total
funds
£
31,854
30,982
3,203
524,593
112,200
4,601
2
707,435
78,538
40,605
474,010
77,039
148,551
818,743
(111,308)
-
(111,308)
100,750
(10,558)
535,928
525,370		 2021
Total
funds
£
226,833
5,167
2,582
479,156
142,198
3,780
10
859,726
119,891
48,626
437,448
212,642
108,839
927,446
(67,720)
-
(67,720)
-
(67,720)
603,648
535,928

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. The attached notes form part of these financial statements.

12

Brent Communlty Transport Balance sheet As at 31 March 2022 2022 2022 2021 2021 Fixed assets: Tangible assets Investments 10 11 375.543 243.894 375.544 243,895 Currgnt assots: Debtors Cash al bank in hand 12 230,619 44,n5 275.344 259,171 152,899 412,070 Llabilities.. Creditors.. amounts falliNJ due vrithin one 13 83,424 70,037 Nat current assets 191,920 342.033 Llablllttes: Creditors.. amounts falling due after more than 14 (42.0941 150,0001 Tatal Th•t ass•ts 525,370 535.928 Funds Reslrthd fiJnds Unregtricted funds". Revaluation General lunds Totsl unwlTiCted fiJnds 17 52,800 169.000 303.570 73.750 409.378 472.570 483.128 Total funds $25.370 535.928 The finanryal statements havo been prep*ed in accordance wrth tPÈ special provisK•ns for small companies under Part15 of the Companies Act 2006." 22 March 2023 Approved bythatrustegs on.................................... and signed on their behalf by.. ogG MOSES ICHAIRI Company reglstrdtlon no. 01509231 Thè attathed notes fom part of Ihe ffinarKy￿ 8tstem8nts. 13

Brent Community Transport Statement of cash flows For the year ended 31 March 2022

Note
2022
£
Cash flows from operating activities:
Net cash provided by / (used in) operating activities
18
Cash flows from investing activities:
Interest/ rent/ dividends from investments
2
Proceeds from the sale of property,plant and equipment
50,082
Purchase of property,plant and equipment
(100,242)
Cash provided by / (used in) investing activities
Cash flows from financing activities:
Repayments of borrowing
(7,906)
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
19		 Note
2022
£
Cash flows from operating activities:
Net cash provided by / (used in) operating activities
18
Cash flows from investing activities:
Interest/ rent/ dividends from investments
2
Proceeds from the sale of property,plant and equipment
50,082
Purchase of property,plant and equipment
(100,242)
Cash provided by / (used in) investing activities
Cash flows from financing activities:
Repayments of borrowing
(7,906)
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
19		 2022
£
(50,110)
(50,158)		 2021
£
10
24,300
(23,995)		 2021
£
42,215
315
(7,906) -
(7,906)
(108,174)
152,899		 42,530
110,369
44,725 152,899

14

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 - effective 1 January 2015) - (Charities SORP FRS 102) and the Companies Act 2006.

The charitable company meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.

b) Reconciliation with previously Generally Accepted Accounting Practice (GAAP)

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was required.

c) Going concern

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

d) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the income have been met, it is probable that the income will be received and that the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance for the provision of specified service is deferred until the criteria for income recognition are met.

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.

e) Donations of gifts, services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item or received the service, any conditions associated with the donation have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), volunteer time is not recognised so refer to the trustees’ annual report for more information about their contribution.

On receipt, donated gifts, professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

f) Interest receivable

g) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.

15

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

1 Accounting policies (continued)

h) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

i) Allocation of support costs Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the charity's activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities. The bases on which support costs have been allocated are set out in note 6.

j) Operating leases

Rental charges are charged on a straight line basis over the term of the lease.

k) Tangible fixed assets

Items of equipment are capitalised where the purchase price exceeds £1,000. Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

˜

˜ Fixtures and fittings 25% SL Motor vehicles 20% SL

l) Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

m) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

n) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

o) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

p) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

q) Pensions

The charity contributes to a defined contribution pension scheme currently with Standard Life. The charity’s pension policy is to contribute to the pension scheme to match individual staff chosen contribution up to 5% which will cover pension legislation changes and the requirement. Also as per government introduced pension legislation, the charity’s staging date for pension was 1[st] October 2015. The assets of the scheme are held separately from those of the charity in an independently administered fund. The monthly pension cost charges to the financial statement of the charity represents contributions payable under the scheme by the charity to the fund. The charity has no liability under the scheme other than for the payment of those contributions.

16

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

2 Detailed comparatives for the statement of financial activities

Detailed comparatives for the statement of financial activities
Income from:
Donations
Charitable activities:
GH, D-2-D ComRide & Membership
Contract Transport Services
School Transport Services
Other Transport Services
Investments
Total income
Expenditure on:
Charitable activities:
GH, D-2-D ComRide Community Bus & Membership
Contract Transport Services
School Transport Services
Other Transport Services
Total expenditure
Transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward
Community Car Scheme (CCS), LB Brent
Community Car Scheme (CCS), LB Brent
Net (expenditure) / income for the year		 2021
£
150,475
5,167
2,582
479,156
142,198
3,780
10
Unrestricte		 2021
£
76,358
-
-
-
-
-
-
Restricted		 2021
Total
£
226,833
-
5,167
2,582
479,156
142,198
3,780
10
783,368 76,358 859,726
119,891
48,626
437,448
212,642
10,081		 -
-
-
-
98,758		 119,891
48,626
437,448
212,642
108,839
828,688 98,758 927,446
(45,320)
-		 (22,400)
-		 (67,720)
-
(45,320)
528,448		 (22,400)
75,200		 (67,720)
603,648
483,128 52,800 535,928

3 Income from donations and legacies

Donations
Income from charitable activities
GH, D-2-D ComRide Community Bus & Membership
Membership
GH, D-2-D ComRide Community Bus
Total for Activity 1
Community Car Scheme (CCS)/Social Services PB
Community Bus & Members Services
Community Car Scheme
Total for Activity 2
Contract Transport Services
Contract Sales
Dial-a-Ride Transport Services
Total for Activity 3
School Transport Services
Bus Sales
School Runs
Total for Activity 4
Other Transport Services
Other income
Total for Activity 5
Total income from charitable activities
Community Car Scheme (CCS), LB Brent		 £
29,854
Unrestricted		 £
2,000
Restricted		 2022
Total
£
31,854		 £
150,475
Unrestricted		 £
76,358
Restricted		 2021
Total
£
226,833
29,854 2,000 31,854 150,475 76,358 226,833
Unrestricted
£
358
30,624		 £
-
-
Restricted		 2022
Total
£
358
30,624		 Unrestricted
80
5,087
 -
-
Restricted		 2021
Total
£
80
5,087
30,982
2,524
463
216		 -
-
-
-		 30,982
2,524
463
216		 5,167
2,356
30
196		 -
-
-
-		 5,167
2,356
30
196
3,203
109,311
415,282		 -
-
-		 3,203
109,311
415,282		 2,582
102,614
376,542		 -
-
-		 2,582
102,614
376,542
524,593
29,407
82,793		 -
-
-		 524,593
29,407
82,793		 479,156
793
141,405		 -
-
-		 479,156
793
141,405
112,200
4,601		 -
-		 112,200
4,601		 142,198
3,780		 -
-		 142,198
3,780
4,601 - 4,601 3,780 - 3,780
675,579 - 675,579 632,883 - 632,883

4 Income from charitable activities

Bank interest

Unrestricted
£
2		 £
-
Restricted		 2022
Total
£
2		 Unrestricted
£
10
 £
-
Restricted		 2021
Total
£
10
2 - 2 10 - 10

17

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

6 Analysis of expenditure

Basis of
allocation
Staff costs
Direct
GH, D-2-D ComRide & Membership
Direct
Community Car Scheme (CCS)/LB Brent Social Services PB
Direct
Contract Transport Services
Direct
School Transport Services
Direct
Other Transport Services
Direct
Support costs
Staff costs
Rent and Room hire
Space
Depreciation
Other support costs
Audit fees
Total expenditure 2022
Total expenditure 2021		 Charitable activities Charitable activities Other
Transport
Services
£
-
-
-
-
-
3,349
-
69,037
2,373
68,792
5,000
148,551
108,839		 2022 Total
£
247,479
21,819
2,248
174,293
13,138
3,349
155,038
69,037
48,668
78,674
5,000
818,743
-		 2021 Total
£
330,889
58,889
5,653
125,143
27,909
-
201,908
70,969
62,226
38,760
5,100
GH, D-2-D
ComRide
Community
Bus &
Membership
£
9,998
21,819
-
-
-
-
29,468
-
14,045
3,208
-		 Community
Car Scheme
(CCS)/Social
Services PB
£
1,510
-
2,248
-
-
-
33,895
-
2,520
432
-		 Contract
Transport
Services
£
208,114
-
-
174,293
-
-
77,579
-
9,091
4,933
-
474,010
437,448		 School
Transport
Services
£
27,857
-
-
-
13,138
-
14,096
-
20,639
1,309
-
77,039
212,642
78,538
119,891		 40,605
48,626
927,446

Of the total expenditure, £828,009 was unrestricted (2021: £828,688) and £2,000 was restricted (2021: £98,758).

18

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

6a Analysis of expenditure (prior year)

Basis of
allocation
Staff costs
Direct
GH, D-2-D ComRide & Membership
Direct
Community Car Scheme (CCS)/LB Brent Social Services PB
Direct
Contract Transport Services
Direct
School Transport Services
Direct
Other Transport Services
Direct
Support costs
Staff costs
Rent and Room hire
Space
Depreciation
Other support costs
Audit fees
Total expenditure 2021		 Charitable activities Other
Transport
Services
2021 Total
£
£
-
330,889
-
58,889
-
5,653
-
125,143
-
27,909
-
-
-
201,908
70,969
70,969
2,372
62,226
30,398
38,760
5,100
5,100
108,839
927,446
GH, D-2-D
ComRide
Community
Bus &
Membership
Community
Car Scheme
(CCS)/Social
Services PB
Contract
Transport
Services
£
£
£
13,268
1,156
199,781
58,889
-
-
-
5,653
-
-
-
125,143
-
-
-
-
-
-
33,911
37,626
92,521
-
-
-
13,027
3,395
16,154
796
796
3,849
-
-
-
119,891
48,626
437,448		 School
Transport
Services
£
116,684
-
-
-
27,909
-
37,850
-
27,278
2,921
-
212,642

Of the total expenditure, £828,688 was unrestricted (2020: £1,035,911) and £98,758 was restricted (2020: £22,900).

19

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

7 Net income / (expenditure) for the year

This is stated after charging / (crediting): 2022 2021
£ £
Operating lease rentals:
Property 69,037 70,969
Depreciation 48,668 62,226
Loss / (profit) on disposal of fixed assets (82,793) (793)
Auditor's remuneration:
Audit fees 4,500 5,000

8 Analysis of staff costs, trustee remuneration and expenses, and the cost of key management personnel

Staff costs were as follows:
Salaries and wages
Social security costs
Employer’s contribution to defined contribution pension schemes		 2022
£
412,142
32,065
18,940		 2021
£
472,423
37,847
22,527
463,147 532,797

The following number of employees received employee benefits (excluding employer pension) during the year between:

£60,000 - £69,999 2022
No.
1		 2021
No.
1

The total employee benefits including pension contributions of the key management personnel were £63,936 (2021: £72,335).

The charity trustees were not paid or received any other benefits from employment with the Charity or its subsidiary in the year (2021: Nil). Moses, the Chair, provides free of charge services to the charity for two days in a week. He has not been reimbursed travelling expenses in the year (2021: Nil) and training expenses in the year (2021: Nil) No charity trustee received payment for professional or other services supplied to the charity (2021: Nil).

Staff numbers

The average number of employees (head count based on number of staff employed) during the year was as follows:

Transport services 2022
No.
22		 2021
No.
30
22 30

9 Taxation

The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

20

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

10
Tangible fixed assets
£
Cost
At the start of the year
52,200
Additions in year
-
Disposals in year
-
Revaluation in the year
-
At the end of the year
52,200
Depreciation
At the start of the year
49,456
Charge for the year
2,372
Eliminated on disposal
-
At the end of the year
51,828
Net book value
At the end of the year
372
At the start of the year
2,744
All of the above assets are used for charitable purposes.
11
Investments
Investments at fair value:
Investment in subsidiary undertakings incorporated in the UK
Brent CT Engineering Limited
Aggregate capital and reserves
12
Debtors
Trade debtors
Other debtors
Prepayments
13
Creditors: amounts falling due within one year
Trade creditors
Taxation and social security
Other creditors
Accruals
Fixtures and
fittings		 £
52,200
-
-
-
Fixtures and
fittings		 £
637,670
100,242
( 148,024 )
100,750
Motor
vehicles		 £
31,711
-
-
Refurbishment
costs		 Total
£
721,581
100,242
(148,024)
100,750
52,200 690,638 31,711 774,549
49,456
2,372
-		 396,522
46,294
(127,349)		 31,709
2
-		 477,687
48,668
(127,349)
51,828 315,467 31,711 399,006
372 375,171 - 375,543
2,744 241,148 2 243,894
2022
£
1		 2021
£
1
1 1
(8,028)
2022
£
40,056
162,815
27,748		 (2,949)
2021
£
40,900
170,756
47,515
230,619 259,171
2022
£
30,235
14,327
10,419
28,443		 2021
£
20,268
9,509
6,312
33,948
83,424 70,037

21

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

14 Creditors: amounts falling due after more than one year

Creditors: amounts falling due after more than one year
Bank loan 2022
£
42,094		 2021
£
50,000
42,094 50,000

15 Pension scheme

The charity operates a defined contributions pension scheme.

16 Analysis of net assets between funds

16
Analysis of net assets between funds
Tangible fixed assets
Investments
Net current assets
Non current liabilities
Net assets at the end of the year
16a Analysis of net assets between funds (prior year).
Tangible fixed assets
Investments
Net current assets
Net assets at the end of the year		 General
unrestricted
£
254,493
1
191,920
(42,094)		 Revaluation
£
68,250
-
-
-		 Restricted
£
52,800
-
-
-		 Total funds
£
375,543
1
191,920
(42,094)
404,320 68,250 52,800 525,370
General
unrestricted
£
117,344
1
342,033
(50,000)		 Revaluation
£
73,750
-
-
-		 Restricted
£
52,800
-
-
-		 Total funds
£
243,894
1
342,033
(50,000)
409,378 73,750 52,800 535,928

17 Movements in funds

Movements in funds
Restricted funds:
DFT Community Bus Fund
Enterprise rent a car
The National Lottery Fund
The London Community Foundation
Total restricted funds
Unrestricted funds:
General funds
Revaluation
Total unrestricted funds
Total Funds		 £
52,800
-
-
-
At the start
of the year		 £
-
2,000
-
-
Income &
gains		 £
-
(2,000)
-
-
Expenditure
& losses		 Transfers
£
-
-
-
-		 £
52,800
-
-
-
At the end of
the year
52,800 2,000 (2,000) - 52,800
409,378
73,750		 705,435
100,750		 (811,243)
(5,500)		 -
-		 303,570
169,000
483,128 806,185 (816,743) - 472,570
535,928 808,185 (818,743) - 525,370

22

Brent Community Transport Notes to the financial statements For the year ended 31 March 2022

17a Movements in funds (prior year)

Restricted funds:
DFT Community Bus Fund
The National Lottery Fund
The London Community Foundation
Total restricted funds
Unrestricted funds:
General funds
Revaluation
Total unrestricted funds
Total Funds		 £
75,200
-
-
At the start
of the year		 £
-
70,383
5,975
Income &
gains		 £
(22,400)
(70,383)
(5,975)
Expenditure
& losses		 Transfers
£
-
-
-		 £
52,800
-
-
At the end of
the year
75,200 76,358 98,758
-		 - 52,800
446,448
82,000		 783,368
-		 (820,438)
(8,250)		 -
-		 409,378
73,750
528,448 783,368 (828,688) - 483,128
603,648 859,726 927,446
-		 - 535,928

Purposes of restricted funds

Restricted funds relate to two minibuses donated to the charity (DK66CHL £70k and DK66CHN £70k).

18 Reconciliation of net income / (expenditure) to net cash flow from operating activities

Net income / (expenditure) for the reporting period
(as per the statement of financial activities)
Depreciation
Interest, rent and dividends from investments
Loss/ (profit) on the sale of fixed assets
(Increase)/ decrease in debtors
Increase/ (decrease) in creditors
Net cash provided by / (used in) operating activities		 2022
£
(111,308)
48,668
(2)
(29,407)
28,552
13,387		 2021
£
(67,720)
62,226
(10)
(793)
14,137
34,375
(50,110) 42,215

19 Analysis of cash and cash equivalents

Analysis of cash and cash equivalents
Cash at bank and in hand
Total cash and cash equivalents		 £
152,899
At 1 April
2021		 Cash flows
£
(108,174)		 £
-
Other
changes		 £
44,725
At 31 March
2022
152,899 (108,174) - 44,725

20 Operating lease commitments

Total future minimum lease payments under non-cancellable operating leases are as follows:

Less than 1 year
1 - 5 years		 Property
2022
£
85,668
121,363		 Property
2021
£
85,668
207,031
207,031 292,699

21 Legal status of the charity

The charity is a company limited by guarantee and has no share capital. Each member is liable to contribute a sum not exceeding £1 in the event of the charity being wound up.

23

Brent Community Transport Notes to the financial statements

For the year ended 31 March 2022

As at the year-end, Brent CT Engineering Ltd, the wholly-owned subsidiary owed the charity £123,175 (2021: £137,720).

There are no other donations from related parties which are outside the normal course of business and no restricted donations from related parties.

24