COMPANY REGISTRATION NO.. 01509231 (ENGLAND AND WALES) BRENT COMMUNITY TRANSPORT COMPANY UIITED BY GUAIIANTEE FINANCIAL STATEMENTS 31 MARCH 2021 Charfty Numw 280698 GOLDWINS Chartered Accountants & Statutory Auditor 75 Maygrove Road West Hampstead London NW6 2EG BRENT COMMUNITY TRANSPORT COMPANY UIITED BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2021 The trusiees, who are also directors for the purposes of company law, p￿ 8ent their report and the financial statements of the charity for the year ended 31 March 2021. REFERENCE AND ADMINISTRATIVE DET AILS Registered charity name Brent Communtty Transport Charity registration number 280698 Company registration number 01509231 Registered otTiee Office 301 10 Courtenay Road East Lane Business Park, Wembley London HA9 7ND The trustees The trustees who seryed the charity during the period We￿ as follows: H J Sheppard X.Moses (Chair) J.Oliver (Vice Chair) R. Simmons (Resigned 1711212020) R.P.Bhudia (Treasurer) S.M.Banton N.Slater E.Donald (Secretary) Chief Executive Officer Siamak Eynollahi Auditor Goldwins 75 Maygrove Road Wesi Hampslead London NW6 2EG Bankers National Westminster Kingsbury (A) Branch 567 Kingsbury Road London, NW9 9EP Solicitors Withers LLP 16 Old Bailey Londun EC4M 7EG BRENT COMMUNITY TRANSPORT COMPANY UklTEO BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2021 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document The chariiy 15 constitu(ed as a company limited by guarantee and is therefore governed by a Memorandum and Articles of Association. dated 25th July 1980 and also registered with the Charity Commissioners on 21%1 Augu.%t 1980. AppoinlmenL induction & trainlng of Trustees All members are circulaied with invitations to nominaie trustees prior to the AGM advising them of the reiiring trusiees and requesting nominations for the AGM. When considering co-opting irusiees. the Board has regard to the rcquirement for any $￿cIalist skills needed. New trustees undergo an orientation day to brief them on their legal obligations under Charity and company law. the content of the Memorandum and Articles of A550ciation. the comtnittee and d¢cision-makinE proce55CS, the business plan and recent financial perforniance of the charity. During the induction day they meet key employees and other tru%tees. Trusiees are cncouraged to attend appropriate external training evenis where this will facilitaie the undertaking of their role. Organisation The chariiy is organised so thaE the directors meei regularly to manage its affair8. Thcre 15 currently one f￿1 time Chief Executive Officer (CEO) Siamak Eynollahi, who oversee5 the day-to-day running of the charity and organises fundraising initiatives. The other staff which total 28 ensure service delivery and development of the charity. The Management Cotnmittee Are responsible for: En%uring good governance of the charity Overall rnan&geTnent of the charity Approving the budget for the yeur Approving signatories lo the bank accounts Appointments of staff where not dele&yap ted to the CEO Remuneration and appraisal of the CEO Receiving reports from the CEO on areas of concern as well as regular liaison" Approving exceptional items of exFtnditure Monitoring the financial TX)Sition based on monthly rep)rts, with advice from the CEO The chariiy is SUPPOrted by the Finance. General Purposes and Human Resources sub-committees. However, the sub-committees were merged from two years ago. The merged Finance. General Purposes and the Human Resources sutFcommi(lees comprises the following trustees.. Moses. J Oliver and R.Bhudia. The merged 8ub-commi¢tee was set up to develop the financial strategy and overseeq the staffing policies, perfomance and training of Brent Community Transport. Their main resFM)nsibilities are.. To develop the financial Strategy of Brent Community TranslX)rt To review the financial wlicies and plan5" To oversee investment and capital tinancing decision5 To maintain the organisation's solyency BRENT COMMUNITY TRANSPORT CWANY UAITED BY GUARANTEE TRUSTEE8 ANNUAL REPORT C¢MVnu••) YEAR ENDED 31 MARCH 2021 To develop the organisation's strategy and policies ttlating lo staff recruitment and development OBJECTIVES AND AcfiviTIES The company is registeied as a charitablc company limited by guarantee and was sel up by a Memorandum of Association. The principal object of the company is to provide and to promote the education and relieve Ihe need. hardship, distre4s, qickness and mental or physical handicap of ￿rSOnS re5ideni or working in the London Borough of Brent and its surrounding districis e8pecially by.. l. Providing transport for such person8 or for the removal and storage of their goods and chattels.. 2. Providing transport for statutory authorities or voluntary organibations ihai are engaged in protnoting 5ULh education and providing such relief: 3. Distributing to ￿edY persons furniiure which has been donated to Community Trarts￿)rt for that purpose. PUBLIC BENEFIT We have referred to the guidance contained in ihe Charity Commission5 general guidance on public benefit when reviewing our aim5 and objectives and in planning our future services. In particular the board of trustees L'onsider how our planned services will contribute to the aim% and objective8 they have set. Organisa¢ion Mission Statement & Summary of Activitie5 Our mission is to help overcome social exclusion experienced by the more disadvant1£ ged peTSOnS in our community by providing aftordable and acccsstble transwrt to.. disabled, elderly and needy individuals, voluntary & community organisaiions. Day centres, Nursing Homes, places of worship. Youth clubs, Statutory and other organisations in order to make a differenc¢ & benefit the communities. disabled, elderly. young and other member and users of the service5. We aim to provide sustainable transport solutions and are coniinuously moniioring thc effeLts of our organizaiion on the envin)nment by pulling in place measures to reduce our carbon footprint. Brent Community Tran%wrt (Bcf) is a voluniary or¥anisaiion established in 1975 and in August 1980 was registered as a ch41riiy and a company limited by Guarantee. BCT ha5 been providing affordable and accessible rransport solutiuns to th¢ communiry, group8 and individuals. Majority of our income ai BCT 18 4elf-generated through Service provision. Risk mAnggemen¢ The tru%tees have a risk management strntegy whiLh comprises: An annual review of the risks the charity may face., The establishment of systems and procedures to miiigate tho%¢ risks idcntified in thc plan., and The implementation of proc¢dures designed to minimise any potential impa¢1 on the charity should (hose risk% materialise. All Trustecs and decision-making managers should declare & sign conflict of inteiest. BRENT COMMUNITY TRANSPORT COIIPANY UIITEO BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2021 The Trustees have analysed the risk of charity's operation to identify possible risks and accordingly take required artions or have plan in place to tackle the risks. The below table will show the iderstified possible rlsks and attlons taken for minimizing loss by the charitv. P05slble Risks Continuous Pandemic adverse impacts on 8usiness, Economy & Market and Uncertainty accordingly Action5 & Plan BCT in response to the decline and closer of most seryices including vulnerable individual Door-to-Door services had already looked at generating alternative businesses and activities. In order to help & support the community, BCT using its resources to cover temporary replaced business activities instead of the degenerated servites. B Helped and supported with Food Bank deliveries and distributions, assist with transportation of the elderly, people with a disability and those m05t vulnerable in our community to various vaccination centers. BCT also, asslst wlth essentlal transportation for members and residents with NHS appointments and medicine collection5 and provided transport to carers. BCT received some funding support from The National Lottery and London Community Funds towards the costs of dealing with setNice deliveries due to the pandemic. Having submitted a number of fundin8 / grant applications for additional flnancial support to meet the increasing demands of people needing assistance with attending appointments - vaccine centers, doctors and the like5 - we were also very instrumental in supporting other essential services. BCT will continue with monitoring and explore practicable w3VS to reduce as much as possible its fixed and overhead costs without affecting qLsality of services and by increasing productivity and efficiencies. 8CT's utilisation of its resources and activities with the sub-contractors & suppliers to be controlled and more regular analysis to be in place and review of the plans as needed. Shortage of qualified and available drivers are limiting the BCT'S ability and willingness to do more businesses Firstly, looking after and valuing our staff in any ways possible and practicable th¢Js ensuring in providing them with any required and necessary training to keep them up-to-date with best practice and continuing personal development. We're always looking to increase the hourly rate of Drivers and Passengers Ass15tants to reflect their valued work and at the same time to be comparable and competitSve in the market place. 8CT will be proactive in searching out prospective volunteer drivers with opportunity and option to those who are willing to join 8CT's professional team. As part of their Ivolunteersl development and that of all staff at BCT, sourcing and paying for appropriate training helps to bridge the gap in driver shortage IT&Cs will apply to cover charlty's fund in ensuring the mlnSmum period of employment following the completion of the tests) and for covering emergencies, annual leaves and other unforeseen matters. BRENT COMMUNITY TRANSPORT CUAPANY LIMITED BYGUAPANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2021 BCT will also look for other options such as approaching reliable agencies and drivers and use of social media. BCT has reactivated Its tradlng arm IBCT LATI to maximized job opportunities on all fronts. Reactlvation of the BCT'S trading arm in order to take part in relevant tendering opportunities. In order for BCT increase essential community services in line with our charitable objectives, it is necessary that 8CT generate l attract additional income/funding. Furthermore, maximising the utilization of our resources, increase employment opportunities and support to staff especially in this uncertain economy is to reactivate the trading arm as we seek new businesses. Therefore. all the necessary st¢ps planed and taken for readiness of the Brent CT Engineering to trade as 8CT London Accessible Travel. Some addltlonal costs of reactivation will be unavoidable. LEZ & ULEZ Expanded area and further requirements to upgrade BCT'S non- eligible vehicles order to complv accordingly London's LEZ/ULEZ area will be expanding with the aim of further redurtion in the air pollution around the capital. BCT'S aim and objectives is to reduce a5 much as possible it5 carbon footprint and help in reducing air pollution. Without help and support from the authoritles, it would be difficult in the short term for BCT to finance the replacement of non-compli3nt vehicles. Bcf will as best as possible adhere to its vehicle replacement policy and prepare analytical data (charts, tables and fiBuTe51 with costs attached for the attentlo of the MCM to have meaningful discussion5 and make informed decisions around vehicle replacement, whether purchasing, renting or leasing. The management and staff at all levels understand the need to keep the fleet up to date which will undoubtedly present 8CT in a good and positive light when tendering for new contracts or one-off jobs, especially if we are aiming to break into the community transport market. Also, due to the shortage of suitable and affordable vehicles in the market place as a result of the current covid-19 pandemic, which brought about manufacturer delay and back log with order,. BCT need to act a5 quickly but with prudence in order not to miss any potential opportunities. Depending on services, BCT will endeavor to go with lower polluted vehicle such as Electric or Hybrid or Euro6 petrol and at the very least wf(h diesel vehicle based on availability and suitability for service delivery. Credit Rlsk Management The charity has good and regular credit control in place to ensure almost all its debtors accounts will be cleared within the agreed and allowed period. The charity has not got any material doubtful debtors at the balance sheet date and all trade debtors are recoverable. BRENT COMMUNITY TRANSPORT OMPANY LIMrrED BY QUAIIANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2021 BCT Transport Operatlons Including Accesslble vehlcles We have a range of fully accessible vehicles which within the year they alone have completed over 67667 miles 1108944kml, over 3859 vehicle bookings/runs for delivery of the Brent cr services. There were over 28889 passenger trips Itotal Seats) including disabled & elderly people journeys category. Our drivers are highly experienced at working with passengers who have mobility challenges. We also have fully qualified Passenger Assistants. We ensure that everyone working with us is fully DBS checked. We are committed to providing our users with an excellent service, ensuring that their journey is comfortable and safe. The category of passengers & service users within the year as approximate were as follow.. Disabled & Elderly people Children & Young people Other users 41.4% 54.33% 4.27% Our fleet Is fitted wlth live vehicle tracking devi￿ which give5 us real time access to the location of our vehicles, how fast they are travelling and how far they are from the next pick up destination. The GPS Tracking device has allowed us to monitor how effectively our drivers are performing and how productive they are resulting in a much more efficient service. It has also allowed us to observe, monitor and record fuel cost & efficlency, environment impact and it has also been of great benefit should a vehicle breakdown. At Brent Community Transport, we are using texting service to inform our drivers, users, school children, their parents and service users of any delays or thanges that may occur on the servSce because of bad weather, breakdowns and road works. Community Car Scheme...Door to door a¢¢essible transport Community Car Scheme ICCS) 15 a door-to-door seryice available to all eligible residents of Brent who meet the LB Brent criterla for the service. The Community Car Scheme ICCSI is designed for individuals with mobility impairment living in the LB Brent who are receiving care package from Adult Social Care IA5CI and their 'Needs Assessment request "for tran5POrt funding is determined eligible by ASC. This will be managed by LB Brent (Adult Social Carel or can receive direct payment to fund the service. CCS is one of the most flexible forms of Community Transport and it makes a significant contribution to the movement of disabled and elderly residents in the borough. The servite is provided 7 days a week by our well trained and experienced drivers. Journeys are booked In advance wlth our coordlnator5 who schedule trips accordingly to make Sure the servlce runs effectively based on first come first serve basi5. The application process for eli8ibility is handled by Brent Council IAdult & Social Carel. In the year ending Mzrch 2021. the total subsidy claimed for delivery and completing passenger journey was 93. The sharp reduction was due to the Covid-19 Pandemic which resulted in a number of national and local lockdowns with the closure of school. dav ¢entres social clubs. So naturally between April and September 2020 the was very little take LJP of BRENT COMMUNITY TRANSPORT COMPANY UIIJTED BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2021 services. Also, during the remaining months of the financial year CCS custDmers were very cautious about venturing out sèeing the covid-19 virus was still prevalent and requests & bookings dropped off sharply approximately by over-83% lin comparison with previous yearl. Bcf Communlty Drlve Icommuntty-drlve servleel BCT Community Drive service allow5 our members to drive our vehicles providing that the drivers have passed their Minibus and Driver Training course IMIDASI or have minimum DI category on their license and their membership with Bcr is in order. Our Community-drive organisations include local Faith groLbPS. Day Centres, Schools, Youth groups. Sports Clubs and so on. Vehicles can be booked for a few hours, the day or for several days including weekend. 8CT ComRide: BCT introduced a scheme in July 2017 that has no limitations to residents in the community who have a physical or cognitive disability and require affordable accessible transport. 8CT ComRide is an accessible multi occupancy tran5POrt Scheme which is wholly managed and sub5idised by 8CT to provide services to the members. BCT is looking for additional funding and support (volunteer drivers) to continue and to increase this high demand services as much as possible. Undoubtedly, the social impact and value on our communitie5 has been immense, making a huge difference to the quality of life for many people using this facility. Group Transport The Group Transport seNice is ideal for group visits. We can transport groups based on their needs anij can also arran8e multiple vehicles for larger groups. Many Brent or6anisations ranging from community groups and statutory organisation often use this service for their group transport to get to and from day centres, places of worship, clinics, museum5, social events, schools and attractions in and around London. BCT Festive Bus. Excursion & Outing Transport Services to the ¢ommunltleslmembers In addition to other services for benefit to the community, throughout the year, BCT orBanizes several excursion trips to benefit residents and members. Our well recognised, and popular excursion is the Festive Bus. This trip geared to everyone but in particular for those members who cannot get out and about using public tran5POrt to visit the sights around London and the Christmas lighis in Oxford Street and Regents Street. Thi5 is such an enjoyable octasion for many of the residents who are often isolated at home., so, getting out is a huge delight. We aim to make this trip as enjoyable as possible, the drivers of the Festive Bus will dress-up as Santa Claus and there will be passenger assistant at hand also dress-up as an Elf to welcome the service users and their carers to our Christmas decorated bus. The residents are then takenldriven across London, passing some famous Landmarks. The Elves will entertain passengers by singing which often generate flts of BRENT COMMUNITY TRANSPORT COMPAIV UAITED BY QUAPAIITEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2021 laughter and giving treats from Santa's bag. Whilst nibbling on their mince pies, pulling of the Christmas Crackers, they will enjoy the build up to Christmas just like as others do. BCT have other one-off outings for the member5 and residents such as Trips to Kew Gardens (to explore the garden with exotic flowers & plants, hop-on, hop-off land trabn and hear fascinating Stories along the way), other parks, seaside trips and so on. School Bus SeNlce We contlnue to provide safe and rellable School bus services to the community and educational organisations such as schools who are registered charities and or have tontinuou5 charitable activities Ifoundation. Home to School transport reduces car travel which is a major source of pollution and tonge5tion on the road and around school gates and it encourages schools to produce travel plan setting out their commltment to sustainable school travel. Group transport is also available for schools to travel to and from 5POrts activitie5 and school trips. Dlal-A-Ride London Dial a Ride IDARI is Tran5POrt for London scheme providing accessible door to door transport. It is non-char8eable seNice availdble to people who have a perm3nent or long-term mobility limitation. Users of Dial a Ride must be members of TfL DAR prior to using it. 8CT continue to work in partnership with Dial a Ride. Within the year which the Covid-19 pandemic curtailed many trSps had adverse impact on the number of seNice delivery. The impact of covid-19 Is clearly evidences in that Brent CT on behalf of D.a.R approximately have done 1445 runs, completed over 4967 passenger journeys including companions of which was over 670 wheelchair user passenger trips. Oay and Communlty Centre Transport Servl¢es This service provides a vehicle with driver only lor with passenger assistants) or vehicle only under BCT Community Drive to community organisations. BCT'S most regular users of the service prior to pandemic were John 8illam Day Centre, New Testament Community Project and Elderfs Voicè. Drivers providing this service are also registered volunteer drivers of 6CT. Foodbank & Vacclnatlon Transport services (Durlng Pandemlc) BCT have proudly played its part by helping and supporting the community with delivery of food parcel deliveries to those who have been impatted due to Covid-19. BCT have received feedback from the "Sufra Food Bank & Kitchen NW London" stated that BCT had asslsted to distribute 13371 parcels to thousands of individuals in need of food aid support. Also, 8CT provided transport services to the community and resident5 to vaccinating centres. There were over 120 runs Ltrnder the BCT'S C- 19 Community Run up to 3110312021 and BCT will contlnue with rhe servlce after the end of this current financial year. Thanks to the HM Government & The Natlonal Lottery Commtjnlty Fund and also The London Community Foundation for their support in providing BCT with Funds enabling delivery of Such essential services. BRENT COMMUNITY TRANSPORT CIXPANY UMIIED BY GUARANTEE TRUSTEES ANNUAL REPORT (eonthL YEAR ENDED 31 MARCH 2021 Training Passenger safety and well-being is our number one piiority and it is for this reason we take a great pride in ensuring that BCT'S drivers are fully trained a5 a minimum in MIDAS, First Aid, Passenger Assistant, Manual Handlin& and Certificate of professional competence ICPCI. The passenger assistants are also trained to required standards either by Brent partners or approved training providers. A summary of courses undertaken are.. Mlnlbus Drlver Awarenes$ Scheme IMIDASI This oneltwo-day course is desiEned to enhance the driving and passenger awareness skills of individuals- paid staff or volunteers- who drive a minibus in the course of carrying out their work. Pa55enger Asslstant Tralnlng Scheme (PATS) This traininB cover5 all the legal, practical and safety issues. It covers the role of a passenger with disabilities and supetvising children and adults with special needs. Manual Handling Manual Handling course aims to equip drivers and passenger as51Stants with the necessary range of skills to enable them to undertake manual handling tasks safely. Minibus Emergency Evacuation Procedures IMEEPI A half day prartical and partlcipative course which delivers risk assessment, fire prevention and practical demonstrations. Basic Health & Safety A one-day course on the latest health & safety legal requirements, how to keep the workplace environment free of slip5, trips, falls and elertrical ha2ard5, procedure for conducting rlsk assessments, analyses a risk assessment and su88e5t control measures. Flrst Aid A First Aid Appointed Person Certificate which covers unconsC40vsness, resuscitatlon, shock bleedin& bandagin& burns and scalds. ACHIEVEMENTS, PERFORMANCE AND FUTURE PLANS BCT have performed well this year in a number of areas despite i55ues arose from the pandemic and our achievement and performance5 are almost as it can be expected within the clrcumstances and current uncertain climate. We have achieved acceptable standing in an unpredictable market but our robust but yet fsexible approach has kept this organisation moving forward. Due to out of our hand reasons such a5 changes and imposed restrictions & limitations around section 19122. reduced services and funds, driver shortage and increased rent & costs, BCT have used part of its reserves to fund, cover and to keep the charges as low and affordable for delivery of the service5 and as a result hhve incurred deficit. However, in comparison to the previous year the operational deficit reduced by over 63% and end of year recorded total deficlt lincluding last year vehicle revaluation) reduced by almost 29%. We're always looking at ways of meeting the needs of vulnerable people by delivering safe, reliable, efficient, affordable and economic services which have high social impact on our communities. Achievements. performance and plans are covered in the Chair & C£0 reports. BRENT COMMUNITY TRANSPORT CI%PANY UMITED BY GUARANTEE TRUSTEES ANNUAL REPORT C¢on•nuotrJ YEAR ENDED 31 PAARCH 2021 FINANCIAL REVIEW The Statement of Financial Activities shows incoming resources for the year of £859,726 12020.. £872,616) down by -1.5% and total outgoing of £927,44612020- £1,058,811) a reduction of almost 12.4%. The net movement in funds of -£67,72012020: .£96,195). This yearfs deficit also, shows Bcf's servlces have been continuously running below the full cost recovery as explained previously due to the uncertainty circumstances and to carry on vital services even if it becomes necessary to use its reserves at times that there is not enough support and fund available for public benefit. Bcf will follow its strategic plan to ensure BCT'S financial Standings and it5 continuity to serve the community and make the ¢Jlfference in SL¢PPOrting and helping to overcome isolation and loneliness. BCT will continue with its vehicle replatement policies for replacement of the aged and non- complying vehicle5 Wlthin the fleet to ensure compliance with environmental changes, in reducing pollution by using as minimum Euro Vl, low carbon vehicles and having newer quality vehicles including lookin8 into suitable, affordable and available electric or Hybrid vehicles for delivery of services and as part of the social value which Bcf is proud of. Reserves The Trustees have established and maintained a policy of holding reserves to enable the charity to function for a period of three months which amounts to approximately £250,000. The charity has number of main seryices of which main four of them represents over 70% of the charities total Incoming resources (including donations). Therefore, the charity needs to maintain a level of reseNe in order to continue its services for a further 3 month5, in the hopefully unlikely event of not securing alternative and additional income stream. Restricted Funds, the total remalnlng value of the c3Pltal a55ets from early 2017 Community bus funds in the form of two accessible vehicles are reflected in the accounts accordingly, Including their depreciation. The charity does not have any other restricted funds (Restricted funds are to be used for specific purpose as laid down by the donor). Expenditure, which meets these criteria, is charged to the fund together with a fair allocation of management 3nd administrative costs. The general and unrestricted funds are donations and other incoming resource5 received or generated for tharitable purposes and are the free working capital of the charlty for delivery of organisation's services in line with general objectlves of the charity. Designated funds are Lbnrestricted funds earmarked by the management commlttee for particular purposes. The charitls total funds carried forward ITotal reservesl at the year-end was £535.928 12020.. £603,648) which is made up of Fixed Assets funds which represent the net book value of fixed assets £243,894 12020.. £305,631) at 3110312021 includin8 the net book value of fixed assets of the Dft community vehicle5 a5 restricted fund. The fixed asset5 Ivehiclesl are not easily exchangeable to cash. The charitvs total unrestricted funds at 3110312021 is £483,128 which the trustees aim to improve non-fixed assets unrestrlrted reserves in the coming yearlsl In Ilne wlih Its pollcles. -io- BRENT COMMUNITh TRANspoiir CCAAPANY LIMrrED BY13UAPANTEE TRUSTEES ANNUAL REPORT f¢Avth#• YEAR ENDED 31 MARCH 2021 TRUSTEES, RESPONSIBILITIES STATEMENT The trustees (who are also the directors of Brent Community Transport for the purposes of company lawl are responsible for preparing the Trustees Annual Report and the financial statement5 in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standard5 and applicable lawl. Under company law the trustees must not approve the flnancial statements unless they are satisfied that they give a true and fair view of the State of affairs of the charity and the income and expenditure of the tharity for that period. In preparing these financial statements, the trustees are required to.. select suitable accountlng policles and then apply them consistently,. observe the methods and principles in the Charities SORP FRSIO2- make judgements and accounting estimates that are reasonable and prudent,. and prepare the flnancièl statements on the going concern basls unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transaction5 and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure thèt the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularitie5. AUDITOR Each of the persons who 15 a trustee at the date of approval of thi5 report confirms that= so far as each trustee Is aware, there is no relevant audSt Information of which the charity's auditor is unaware,. and each trustee has taken all Steps that they ought to have taken as a trustee to make them self aware of any relevant audit information and to establish that the charity's audltor 15 aware of that information. Registered office.. Office 301. 10 Courtenay Road East Lane Business Park Wembley HA9 7ND Signed on behalf of the trustees MOSES Chair 26 October 2021 BRENT COMMUNITY TRANSPORT COMPANY UAfftD BY GUARANTEE INDEPENDEKf AUDITOR'S REPORT TO THE TRUSTEE8 YEAR ENDED 31 MARCH 2021 Oplnlon We have audited the financial statements of Brent Community TransF)Drt for the year ended 31 March 2021 which comprise the Ststement of Financial Activities. the Balance Sheet, ststemenl of cash flow$ and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102.. The Financia5 Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). Oplnlon on flnanclal •tatsm•nts In our opinion the financial statements.. give a true and fair view of the stale of the charitable company's affairs as at 31 March 2021 and ol ils income and expènditure for the year then ended.. have been property prepared in accordance with United Kingdom Generalty Accepted Accounting Practice.. and have been prepared in accordance with the requirements of the Companies Act 2006. 8*•l• foroplnlon We conducted our audrt in accordance with International Standards on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those 81andards are fL¢rther described in the Auditor's responsibilities for the audit of the financial ststemenls section of our report. We are independent of the Charity in accordance with the ethical requirements that are relevant to our audit of the financial slalements in the UK, including the FRC'S Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with those raqijirernents. Vve believe that the audit evKSence we have obtained is suffiGignt and appropriate to provide a basis for our Opin￿n. Conclu•lon• r•latlng to golng ¢on¢•m In auditing the financial slalemenls. we have concluded that the Iruslees, use of the going coneem basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or ￿rIdI110n3 that, individually or collectwely, may cast signrficant doubl on the charty's ability to conlinye as a going concern for a period of at least ￿e1ve months from when the financial ststemenls are aulhorised for issue. Our responsibilities and the responsibilities of the directors with respect lo going con¢em are described in the relevant sections of this report. Oth•r Inforniatlon Thg Iruslees are responsible for the other infomiation. The other infomialion comprises the infomialion included in the annual report other than the financial slalements and our auditorfs report thereon. Our opinion on the financial statements does not cover the other infomalion and, except lo the extent otherwise explicitly slated in our report, we do not express any fomi of assurance conclu$ion Ihereon. In connection with our audit of the financial $talemenls. our responsibility is lo read the other infomialion and, in doing so, consider whether the other infomialion is materially ineonsislent with the financial slalements or our knowledge obtained iri the audit or olheMise appears lo be materially misstsled. If we identify such material inconsistencies or apparent material misstatements, we are required to -12- BRENT COMMUNITY TRANSPORT COMPANY UIATED BY GUARANTEÈ INDEPENDENT AUDITOR'S REpoFrr TO THE TRUSTEES YEAR ENDED 31 MARCH 2021 determine whether there 1$ a material mi$slalemenl in the financial slalemenls or a material misslalemenl of the other information. If, based on the work we have performed, we conclude that there is a material m¢sslalemenl of this olhef infomialion. we are required lo report that fact. We have nothing to report in this regard. Oplnlon on olh•r matt•r prn•¢rfb•d by th• COMP￿18* 2006 In our opinion. ba$8d on the work undertaken in the course of the audit.. the information given in the Iruslee8' report lincorporaling the directors, rep)rtl for tho financial year for which the financial statements are prepar8d is consislenl with the financial stslements", and the trustees, report lincorporaling the dire¢tsrs' report) have been prepared in accoidance with applicable legal ￿qUirements. Matt•rn on vknlch w• ar• r•qulr•d to r•port by •x¢•pllon In the light of the knowledge and understanding of the Charity and ils environment obtained in the course of the audrt, we have not identified material misslalemenls iri the Trustees, Annual Report. We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report lo you if, in our opinion.. adequate accounting records have nol been kept or return8 adequate for our audit have not been received from branches not visited by us.. or the financial $tslement5 are not in agreement with the accounting records and returns,. or certain disclosures of trustees, remuneration specified by law are nol made., or we have not received all the infomialB)n and explanations we require for our audiL R••pon•lbllltlM of th• InMIM• A5 èxplained more fully in the Trustees, Responsibilities Slalemenl, the trustees (who are also the directors of the charitable company for the purposes of company lawl are responsible for the preparation of the financial statements and for being s*isfisd that they give a true and fair view and for such internal control as they determine is necessary lo enable the preparation of financial 51alements that are free from malerial misstslemenl, whether due to fraud or error. In preparing tho financial ststements, the Iruslees are responsib￿ for assessing the Charity's ability lo continue as a going concern, disclosing, as applicable, matters related lo going concem and using the going concern basis of aeeounling unless the trustees either Intend to liquidate the Charity 01 lo cease operations, or have no realistic alternative bul lo do so. Our rn•pon•lbllltlM for th• audft of th• fln•n¢lal •tat•m•nt• Our objectives afe lo obtsin ￿aSonable assufance about whether the financial statements as a wholg are free from material misslalemenl, whether due to fraud or error, and lo issue an auditor's report that includes our opin￿n. Reasonable assuranco is a high level of assurance, bul is not a guarantee that an audit conducted in accordance with ISAS IUKI will always detect a material misstatement when il exists. Misslalements can arise from fraud or error and ale considered material if, individualw or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. -13- BRE￿r COMMUNITY TRANSPORT CUAPANY UIAITED BY OUARANTEE INDEPENDENT AUDrroirs REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2021 Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibil((ies, ouuined above, to detect material misslalements in respect ol irregularities, including fraud. The extent to which our prO￿dureS are capable of delecling irregularities. including fraud are set out below. In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and non Don•tlon• ot ￿￿1¢*# and fac511tt•• Donated professional services and donated faolith"e$ are ￿¢00n1$e￿ as in¢orne when the charity has control ovtsr the item or ro￿lved the servic•. any condrtions 8880¢￿atett wth the ¢onth"on have been mtst. the receipt of e¢oncxn¢ benefrt from the use by the charity of the rtem Is prcbabK8 and that economic benefrt Can be measured rèliably. In accordance with the Charities SORP IFRS 1021, volunteer tirre is not recognised so rnferto the trustee5' annual report for more information about their contribution. On rerknipt. donated grfts, professional servres and donated f8cilith?s a￿ re¢ogni58d on the basis ol tho valu8 of the gift to tho charity which 18 the amount the charity would have been willirG to pay lo obtain servic6s or facilities of equivalent economi benefrt on the open marketr. a cor¥•sponding amount 15 then re¢ogni8ed in expenditure in th8 period of rec*ipt. Int•mt r•c•lvabl• Inte￿$t on fvnds held on deposit is Indudets when ffjceivable and the amount can be measured reliabty by th8 charity." thi$ N% nom)ally upon notifi¢alon of the intsr88t Paid or payable by the bank. il Fund le￿￿ntIng Unrestricted fvnd5 are available to spend on acbvili8S that further any of thts pu￿￿￿85 of charity. Designated fund8 are ￿n￿$trI¢￿e￿ lunds of thg charity which tho trust881 hav8 de￿ded at their discretion to set 88Kle to use fof a specthc purpose. Reslri¢ted funds are donations which the donor hgs spacif￿d ar8 to b8 solely used for particular areas of the charty's work orlor $w¢ifi¢ projocts being undertaken by the charity. 18 Brent Communlty Trnn•port Not0• to th• financlal •tatsmonts For tho y•ar ondod 31 Mar¢h 2021 l A¢¢oundng poll¢l•• l¢ondnu•dl h) Exp•ndltur• and lrrnc0v•r•b￿ VAT Expenditure 1$ ieco9ni$ed once there is a legal or constru¢twe obligats.on to make a payment to a th1rd party, rt 15 probable that 8ettlem8nt will bts required and th8 arnount of the obligab.on can be measur8d reliably. Expanditure is cLqs$ified Under the followir@ actNity hegdings.. Costs of raising funds cornprise of trading ￿sts 8nd the costs incurred by the Charitsb￿ company in inducing third parties to rnaka Voluntary contributions to L as w811 as the cost of any activitvas with 8 fundraising purpose Expenditure on charitable actiVrt￿s includes the costs of delivering activitE$ undertaken to further th8 purposas of the cha￿￿ty and their associated support costs. Other expenditure represents those items not falling into any other heading. Irrecovorabl8 VAT is chargod a5 a c051 against th8 activity for which tha expend￿u￿ was inojwed. 11 Allocallon of *upport ¢oBts Support costs are those functions that assist the work of the charity but do not directly undertake ¢harilable aL*vrt￿5 Support costs indude back offir* ¢o$ts. finan￿, personnel. payroll and govemance costs which support Ihe charity's activities. These Sts have been allocated between cost of raising hjntjs arKI 8xpenditure on charrtabk activitias. The bg58s on which support )sts have been allo¢at*d are set out In note 6. Jl Op•rntln9 h•89¥ Rental charges are charg6d on a straight lin8 basis over th• tam of tha leas•. kl Tan9lbh flx•d Items ol equipment are capitali8ed WTr￿￿ the purchase pri￿ exceeds £1.(M)D. Depreciation Is provided at rates calculated lo wrrte down the cost of ead) a￿t to ￿ts èstimatad rosidual value ovèr rts expectsd usèful life. Th8 depwation r8te8 in use are as follows.. F￿lureS and fitts.ngs Motor vehKles 25% SL 20% SL 11 8to¢k• Stock is included at the Iwr of cost or net realisab￿ value C)onated itsrn3 of stock are rgwgni88d at fair value which is the 8rn0UlIt tha eharty woukj hav& willing to pay forthe items on Ihe open market. rnl Dol>torn Trade and other dabtors ar* recognised al the s•ttkment amount due after any trade dra￿Unt offered. Prepayments are valued St thè amount prep8KJ net ol any trade discounts L1ue. I C••h •t bank •nd In hAnd Cash at bank and ￿8h in hand includes cash and short tarm highly liquld imie$trwnts wth g short maturity of threa months or lass from the dats of acquisition or opening of the deposit or similar account. ol Cr•dltor¥ provlBIo Cr8ditors provisions are reGogni5ed where the tharity has a present obligation resulting from a past event that will probab result in the transfer of funds to a third party and the arnount due to Settle the obligation can be measured or e8timotgd ￿lIablY. Creditors and provisions arè nomally rè¢ognis£d at theif setllem9nt amount after allowing for any trade dEcounts due. p) Flnanclal Instrum•nts The charity only has financial assets and finanaal li8bililie8 of a kind th8t qualfy a5 ba81¢ finan￿84 in$trum8nts. B85ie finantsal instrunwnl$ are ini11811y recognised at transaction valu8 and subsoquently measured at their sottlern6nt value with the exception of bank loans which are subseq￿n￿Y measured at amortwd cost Using the effective intere51 rnethcrfj. ql P¢n•lo The charity conlribut8S to a defined contribution pension s¢heme current5y wth Standard Life. The charity'5 pension policy is to contribute to the pension 5cherne to match indwidual staff chosen contribution up to 5% which will cover p8nsion18gi51ation Changes and th8 r8quirement. Akn as per govornm&nt introduc￿ PenS￿n legislation, the charity's staging date for pension was 1 October 2015. The ass8ts of the schem8 hakl 50parat6ly from those of the charity in an iThdependenlly administered fund. The monthly pension cost char9es ¢0 Ihe finanual st818rn8nt of tht charity rep￿sents contribution$ payabk under the ￿herne by the ¢*arty to tho fvnd. The eharity has no liability under th8 schern other than for the payrnent of those contributions. 19 Forlh•y••rwdMI 31 M•rrh 2021 2QQ 5trKtqd Ao•&KathJ GH, 0-2￿comR1d•&ml1r￿￿￿Ip mLmlty Car$￿￿(¢¢$). L8 &*ni C¢ThtrXA Tr4rwn IDI.9B6 15.OF5 535.057 212.418 &1 14171 872.11$ DOMI1￿9 GH. D.2.D ComRidpconMn￿Ify Mombth* ICCS). L88ranl 190.073 .826 461.103 204.260 181.e49 1,19J om4rTiqThsfth 5¢fwC•I I23.4￿) {114l•OJ 1183.7951 (X.4(Ql 114.4001 010243 628448 699843 75.200 To*1 150 76.35& Unree￿￿ +AÈfftb8rthlP GH. t￿2.ts ¢omRth Conw* J75 1O4.5$1 IN.9t4 $76 104.591 1Q4,6 $rts7 Commwity C4rS&wnFIccsi L8 14.$25 Cornm￿1ty C8rSL*I 15.075 Sa*s 102M14 378542 479.1f 129.ID2 12>.102 4r&555 S55.dS7 535ffj57 SdK4Ryng 141 4&8 142.1 198.JOI 212.4 3,1 10 I" iii¥i Iii" 111- IIIAII I Brnnt Communlty TraNport Nots• lo th• flnanclal st•t•m•nts F¢rth• y••r •nd•d 31 Mar¢h 2021 N•tlnGoM•l 1•Xp￿dI￿) for th•y••r This Is stated after ¢harglre I ltyedillngl.. 2021 2020 Operaling18888 rentsls.. Propety Depr6ualion Loss I Iprofill on dispos& olfixed as8e15 Auditors remuneration.. Audit lees 7￿989 12,226 (7931 73,254 82,174 180 4.900 Stsff c081s were 88 folknws.. 20X 2020 Salaries and wa9e5 So(xal se¢urity ¢osts Employerfs contribution to defined eonlrit¥Jben pens￿Th $themes 4Y2h23 37,847 485,050 35,459 23,165 543,674 Tha followng numbèr of employ8¢s rÉceiv8d eM￿oyee benefits lexdtKJirYJ employer penwonl the yeartse￿n.. 2021 2020 £60.0(M)- £69.999 The total employee benefits indudirvJ pension contributions of tha key management person￿1 ￿re £72.33512020'. £62,346). The tharfty trustees were not paid or rece1￿ any 0lh8r benefits from 8mp1oymenl vAlh Ihe Charity or 11$ wbsidiary in the year 12020". Nil) klose5. Ihe Chair prowdes frye of charge services lo the charity for ￿v0 days In a *&k. He has been reimbursed travellirrfJ expenses in Ihe year 12020.. Nil) and Iraininy expenses in the y&8r 12020.. Nil) No tharTrty trustee received paywent fcf profey5ional or other seN4￿5 Sup￿￿￿ lo the L*arity12020.' Nill. Stsff numb•rn The average number of emtA¢)yee$ Ihtrad count ba80d on nurnberof staff employed) during the year was as fdlow$." 2021 2020 TrHnspr*t services 31 31 T•xath>n The tharitabk ¢ompany i% exemptfrom ¢orp(nbon tax 0$ all its iwme 1$ tharitable and is appli8d lercharilabla purposes. Bv•nt Communlty Tran•port Not•• to th• finanolal stst8m•nts Forth• y•ar •nd•d 31 Mar¢h 2021 10 T•nglbl• Ilxgd 4•Mt• F￿tureS and fillings Motor vehic￿$ RefurbKshmenl Totsl At the start ofthe year Addthons in year "8posals in year At the end oftho year $2.2 684.570 23.995 70.895 637.670 31.711 761M1 23.906 52.200 Al the 518rt ofthe year Charye for the year Eliminaied on disposal At the end of If* year 47,085 2.371 384.056 59.854 47.388 396.522 31,709 462.860 62.226 47,388 49.456 31.709 N•¢ book ¥￿￿• Atth••ndolth•y 2.744 241.148 243,894 Al tre $tart of the year 5,115 300.514 305,631 l oftr* 8bo¥e 8888ls are used for tharilable pvrwJse$. 2021 202Q Inv••tm•rt• •tf4lrvalu•: Inve51menl in SUbs￿l8ry undertokiws incorporated in Ihe UK Bv•ht CT Eng1M￿ty Un4l•d Aggr8g8le capital ano reseryes 12 D• 2021 2020 Trnde debtors Oiherdeblors Prepoytnenls 40.900 170.718 53.830 173.642 45.837 273.309 13 Cr•dltorn: amourhts fllllng wlthln (m•y••r 2021 2020 Trade ¢>editors Taxation 8nd Soual sewrity other creditors Accrual$ 20.208 13,391 37.178 11.747 2.120 34.617 85.682 23 Br•nt Commwlty Trnn•port N¢ts• to th• flnanclal slat•m•nts For tho •nd•d 31 Morch 2021 2021 2020 Balan¢% al lh8 beginnlng of the year Amoufil rele05ed lo inwme In Ihe year Amount d&feFred in Ihe year Balance al lh8 end of the year 3.467 13,4671 Deferred ino)me in 2019 comprises of £3.467 ￿tated lo transport Serw￿8 for the John Lyon Scmot. 14 Cr•dkorn: •mouhts hlllnq dw •ft•r moY• th•n an• ymr 20 2020 Bank108n 16 P•Mlon •¢h•m• Th8 chsrity operates a dofined ccéttrfbhJlion$ pen￿On stheme. General unre$th¢teJ Re¥alu81ion Reslricted Tolal fund• TangiNe fixed 8S8ets Inve51menls Nel wrrenl asset$ Non Cu￿nt liabilities N¢t ••••ts •tth• •nd oltr• ymr 117,344 73,7 52,8 342.033 50.000 342,033 fjo.000 Ger￿ra1 unrestricted Revalua*on 18• AMty•l• oe n•t••••t• lJ•lwwnfvnd• lfvymrl. Re8lrirAed Tol•l lund• Tangib￿ fix8d a$set8 IrweSlr￿nts Nei current assets 148.431 82.OlX) 75,200 $04631 298,016 17 IAov•m*ts Infvnd• Intomirvj OJlgoing resour￿$ & rnsources & 981n$ Sses Atthe start of Ihe year Atth• qnd of th• y•op Transfers DFT Community Bus Fund The Nat￿n81 Lottery Fund The London Communty Foundation Tot•1 r•Btslcl•d fund• 75.200 (22,4001 170.3831 15.9751 52,800 70,383 5,975 Genernl lunds R￿slU8￿0n 446.448 62.000 783,368 1820.4381 8.2 409,378 n.750 17• M¢w•m•nts knfvnd• Ipfvy•w) Incoming OutgoirvJ reyources & ￿$0￿[￿¥ & gains 88e5 At the 818rt of Ihe year At th••nd of th• y••r Tr8n$fers DFf Community Bus Fund 89.600 8,500 22,9(Y) 75.200 UnrMtrl¢t•d fvndl: General funds Rev81uaiion Tot•1 unrMlrf¢t•d lund8 610.243 872.116 11.035,9111 82,rM)o 446,448 82.000 Restricted funds relale to fvlo mini￿$8$ donttted lo the charity IOKe6CHL £70k and DK66CHN £70kl. 24 Bront Communlty TraMport Nots• lo flnancl•l statom•nts Forth• y•ar ond•d 31 ￿•￿h 2021 18 R•Gon¢ill•tlon otMtlnB￿l l•xwthr•lto n•t￿h Ilowfrom <>pw¥tkny 4¢tMU•• 2021 2020 N•t In¢orn•llw•ndlttw•l r•porllng pwknd IM •¢tsmgnl tsfllmnclal •¢llvltlHI Depre0al￿n nlere¥t, rtnl and dMdend$ frorn in¥estments LOS￿ Ipmfill on the sole of fixed a88el8 Ilnueasell decr&8se in deblors Increasel Ideue8sel in creditors Il•t cuh yo¥ld•d ty I lu•d Inl aetl¥ll 167,7201 1186,1951 04228 82.174 1391 180 14,789 14,916 104,007 17931 14.131 l• An•ty¥l• of ¢a•h and cmh •quS¥tht• At 1 April 2020 Cash flows Other thanges At 31 March 2021 Cpsh at bank and in hand 110,369 42,530 152,899 Tot*1 u•h WKI •qu￿•1•￿• Total knure mlnimum1ease payn*nts under ￿￿can￿118b1e op8r8tiry leases are as follows.. Propety 2021 2020 Less than 1 y¢ar 1-5years 61.620 20.$40 61,620 82,160 21 L•9•1 •latt* olth• rhwlty The charity 15 a ¢ompany liffjiled by gu8r8ntse 8rd has no Share capit81 E#¢h meftknr is liable to (t)thbLrt8 a sum Ml extteding £1 the event oflhe tharity beirvJ wound up. There gfy no related party Iran$athions to discjose for202112020'. rorEI. T￿re are no donalion$ from rdated part￿$ whl¢h are outside ts nomial cowse of business and no reglricted dM8tions from relaiÉd partie5. 25