2023-06-30-accounts - Yeo Valley Lions Club Charitable Trust Fund

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THE YEO VALLEY LIONS CLUB CHARITY TRUST FUND CHARITY NUMBER 280660 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2023

Address for correspondence: 6 Briar Mead, Yatton, Bristol BS49 4RE

TRUSTEES

Lesley Farrall – Chair – President and Treasurer, Yeo Valley Lions Club Brian Winter – Secretary, Yeo Valley Lions Club Graham Marshall – Past President, Yeo Valley Lions Club

ADVISERS

Bankers: Solicitors: Lloyds Bank plc John Hodge & Co 2 South Parade 50 High Street Weston-super-Mare Yatton BS23 1JL BS49 4HJ

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity was established by a Trust Deed dated 1 January 1980

Under the Trust Deed the Trustees are the President, Treasurer and Secretary for the time being of Yeo Valley Lions Club (the Club). They are elected annually at the Club’s AGM and serve for the year from 1 July to 30 June. This year, as Lesley Farrall was elected both President and Treasurer, Graham Marshall, a Past President of the Club, was appointed as a Trustee at the 2023 AGM.

The Trust Deed establishes that the Club has absolute discretion to determine and select the beneficiaries of the distribution of the Trust’s funds and this is managed at a monthly Club meeting, subject to a quorum being present, where members consider and vote on spending proposals recommended by the club’s ‘Board of Directors’ (committee). The Trustees are present at those meetings and ensure that decisions are within the scope of the provisions of the Trust Deed.

OBJECTIVES AND ACTIVITIES

The Trust Deed provides that the Trust’s funds may be used for charitable purposes within the territorial area of the Club throughout the United Kingdom and the Republic of Ireland or elsewhere for the benefit of such charitable bodies, trusts, associations, institutions or organisations established for such charitable purposes in such manner as the Club shall determine and select.

The main activities undertaken for the public’s benefit include:

the provision of 6 flats for the elderly, let at a reasonable rent
the provision of a community minibus, which as well as being available for use by local clubs and societies is also regularly used for shopping trips for the elderly and infirm
the provision and maintenance of a playground for those of any age with special needs.

In addition the local community benefits from financial support given to local clubs and societies and support is also given to many projects further afield, both at a national and international level, through Lions Clubs International, the worldwide association to which the Club belongs.

The Trustees are therefore satisfied that there is wide ranging public benefit as a result of the Trust’s activities particularly bearing in mind the International Lions motto of ‘We Serve’.

ACHIEVEMENTS AND PERFORMANCE

Flats – these continue to provide living accommodation for 6 tenants at a reasonable rent. They are maintained to a good standard and have remained virtually fully occupied during the year

Community Minibus – this provides an invaluable service at no charge to the local community particularly, but not exclusively, to the more elderly and infirm in the local villages. Regular shopping trips run on three days per week, there are regular outings for residents from local care and residential homes during the summer months, a weekly service is provided to the local food bank to transport donated items and parcels for distribution and it is also used by a number of local societies and associations, including youth groups, to support their activities.

Playground for the Disabled – this has now been in operation for over 20 years and provides a secure and secluded environment where parents/carers/special schools looking after people with special needs of all ages, although predominantly youngsters, can relax and use the equipment and space provided, without the distractions and worries encountered in a public park. The benefits can be gauged by the fact that in those 20 years in excess of 600 families, special schools, support groups etc have registered for membership and new applications continue to be received on a regular basis.

The Trust has continued to meet requests for financial support from numerous local organisations and those in need as well as supporting projects under the auspices of Lions Clubs International.

FINANCIAL REVIEW

A copy of the examined accounts for the year ended 30 June 2023 is attached.

Unresticted Funds

The principal source of income for this fund is donations made by Yeo Valley Lions Club which runs a number of well-established fund raising events during the year. These totalled £19,000 (2022 £22,000), together with Christmas Gift Aided donations of £3,263 (2022 £3,789). The general cost of operating the minibus, our single largest ongoing commitment, was £5,311 (2022 £4,380) although this was largely offset by donations of £4,278 (2022 £2,421) received from users of the bus and a community transport grant of £389 from the District Council.

The costs of maintaining the Special Need Playground were £2,103 (2022 £3,995). Other payments totalling £18,903 show the broad spread of support continuing to be given to the local community and beyond.

The balance of this Fund is held in a non-interest bearing account, is readily available, and is considered adequate for the purpose of the Charity. The balance includes £34,500 which has been earmarked for the replacement of the community minibus.

Designated Funds

This Fund comprises the residential flats. One flat became vacant 1 month before the year end reflecting in a rental income of £35,145 (2022 £35,640) and a reduction of £330 in the rental deposits. Maintenance and insurance costs of £4,440 were lower than the previous year (2022 £7,407) which had included repairs following a leaking shower.

We continue to maintain the flats to a high standard and undertake a complete redecoration at each vacancy. There were no rent arrears at 30 June 2023.

We continued to support the operation of a local Dementia Hub and make other donations relating to services provided for the elderly, including this year a £10,000 donation to Yatton Youth Club, a registered charity, for improvement to the toilets, this being where Dementia Hub activities take place as well as a monthly coffee morning for the elderly.

Income exceeded expenditure by £13,581 during the year where cash balances at the year end stood at £245,000 which sum is readily available.

FUTURE PLANS

Yeo Valley Lions Club continues its regular fund raising events, from which donations will continue to be made to the Trust for distribution.

Its principal service activities will continue for the public benefit with consideration likely to be given in due course to the purchase of a replacement minibus, the current vehicle now being 12 years old.

Beyond the costs of maintaining the playground and the minibus other donations and grants are only made from available funds and, therefore, expenses can be suitably controlled against the available resources.

The flats will continue to be maintained to a high standard and consideration will continue to be given to other suitable opportunities to use monies in the Designated Fund as they arise, within the wishes expressed, but not mandated, by the Donor when bequeathing the properties to the Trust.

YEO VALLEY LIONS CLUB CHARITY TRUST FUND CHARITY NUMBER 280660 RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023 | Unrestricted, Designat fidS Funds Total Fund5 Year RECEIPTS Donations from Yeo Valley Lions Club Rents received Interest received Donations towards fviinibus expenses Grants for Minibus expen5e5 Other t)onations Christmas donations incl. GA 19,000 22,000 177 4.278 389 .231 3.263 28.161 4,278 389 1,231 3,263 63.483 2.421 3.423 3.789 35.322 67,492 PAYMENTS Property maintenance & insurance Grant towards Rock Road Premises Minibus expenses Expenses of Special Needs Playground Assistance to local schools Other Lions, Charities Support for Yatton Lun¢h Club Support for Dementia Hub Post&ge & Stationery Youth organisations Support for the elderly & needy lither charitie5 Support for CommuE]ity Building 4.440 4.440 7,407 5.311 2.103 5Jll 4,380 3,995 417 1,826 14 6,722 29 1,542 270 16,769 3.815 3.815 771 6.530 771 6,530 146 1,720 .720 11.181 26,463 21.741 43,371 NET RECEivrs 1.698 13.581 15.279 1 24.121 CASH FUNDS AT 30 JUNE 2022 37.742 232.060 269,802 245,681 CASH FUNDS AT 30 JUNE 2023 39,440 245,641 285,081 269,802 STATEMENT OF ASSETS AI¥D LIABILITIES AS AT 30 JUNE 2023 Cash Funds 39.440 Investment Assets Freehold Property 297.120 Liabiltties Rental D¢w)sities (I,oio) 541,751 SEgned on behalfofihe TrlIe Lesley Fatrnll Treasurer

YEO VALLEY LIONS CLUB CHARITABLE TRUST FUND INCOME AND EXPENDITURE ACCOUNT- YEAR ENDED 30 JUNE 2023 General Welfare Fund 2023 2022 Donations from Yeo Valley Lions Club Donations towards minibus runr¢ing exFenses Grants towards minibus running expenses Other donations Subscriptions and donations for special needs playground Christmas donations vkg GA Amazonlsum up 19,000.00 4,277.80 389.17 660.00 420.00 3.262.95 150.91 28.160.83 22,000.00 2,421.(KJ 212.50 3,242.36 57.50 3,789.40 123.15 31,845.91 Expenditure". Minibus running expenses Minibus garage expenses Maintenance & improvements to speual needs playground Assistan lo local schools other Lion5 Charities linc Lion5 Brass 4 Youth) C&WRDAIYoung Carers } Other charities Youth organisations lincs } Sup¥K)rt and assistance for the eldety and needy Sec expenses Bristol Childrens Help knIDogs 4Gc#)J) Ronald McDonald{GWAACI RNLI Freewheelers 4.263.52 1.047.68 2.102.79 3.482.63 896.08 3.995.67 417.50 1.826. 1,800.(K) 2,969. 1.542.00 270.29 3,815.C 1,000.(Y) 5,031.50 1.720.00 2.186.52 145.53 750.CKJ 4.400.CHJ 3.000.C(J 7,000. 1.000.CNJ 1,000.00 29,199.17 26.462.54 Surplus for year Fund as at 30 June 2022 Transfers to Minibus Fund Fund a5 at 30 June 2023 1,698_29 3,241.82 13,000.00 1,940.11 2.646.74 595.08 3,241.82 Mlnibus Fund Fund as at 30 June 2022 Transfers from General Welfare Fund 34.500.00 3.000.00 34.500.) Fund as at 30 June 2023 37,500.00 34,500.00 Summary at 30 June 2023 General Welfare Fund Minibus Fund Previous year adjustment 1,940.11 37,500.00 3,241_82 34.500. 39,440.11 37,741 82 Repsented by Cash al bank current account Less Creditors 39.440.11 37.741.82 39,440.11 37,74182 /L

YEO VALLEY LIONS CLUB INCOME AND EXPENDITURE ACCOUNT- YEAR ENDED 30 JUNE 2023 ACTMTIES ACCOUNT 2023 2022 Net receipts from fvnd rai$ing athFtses Fund at 30 June 2022 Transfer to Yeo Valley Lions Club charitab Trust Fund Fund at 30 June 2023 22.763.74 9.287.46 {19,000.00 13.051.20 24.504.24 6,783.22 22.000 001 9,287.46 PIET RECEIPTS FROAI FUND RAISING ACTivmES 2023 Ouuay 2022 Net Receipts Net Receipts Receipts Strawberry Lion walk Christmas collections Easter eggs Games and stalls Christmas programme Beer Festival Golf Day Lantems Website hosting ar sundry equipment Paypal 827.97 4.183 98 827.97 4.052.16 1.985_25 3.862.74 (131.82) 2.809 09 11,000.12) 1.808.97 2,500.00 11.998.181 501.82 23,201.75 110.543 131 12.658.62 8.023.39 (3.779.85) 4,243 54 30.00 30.00 (1,359.34) (1.359_341 1.691.22 347.00 7.417.67 8.859.29 {25.181 366.25 24,504.24 41.576_18 {18,812.44 22.763.74

YEO VALLEY LIONS CLUB INCOME AND EXPENDITURE ACCoUP- ENDED 30 AJNE 2023 ADMINISTRATION FUND Subscriptions Social events deficit I Isurptus Intemational and district dues Supplies Presidenfs gift and honoraiium Stationery. postage and telephone Flowers and in memorium Cupboard District skiittes arKI quiz comiietition DG gift Rent of rneeb'ng room Charter night officAal Insurance ICO reListrab'on Zoorll Registration 2,6&9.C(J 177.93 2,181.59 2.614.( 1205 111 1.635.88 75.IX) 132.48 75.C 10.C(J uests 4425 144.(X) 2.999 38 1341381 8,951.38 8610. 144.(X) 2.052.97 561.03 IOeficf(IISurplus for year Fund at 30 June 2022 Fund at 30 June 2023 8.951.38 ,' HOSPITALITY FUP4D Fund at 30 June 2022 Monthly draw Fines 1.183.63 215.95 50.45 1,450.03 165.00 .25 1.213.63 Chartef Night Wine draw prizes Fund at 30 June 2023 130.CKJI 1.375.03 BALANCE SHEET AS AT 30 JUNE 2023 Cash at bank- current accounts Net ieceipts due from event Debtor Due lo members 19.569.20 23.182. 19,569.20 ' Represented by". Adrninistrab"on FuThi Hospitality Fund Welfare Fund eai adjustsnents 8.610.00 1.375.03 13.051.20 146.73 23.182. 8,951.38 1,183.63 9,434.19 19.569.20 EXAMINER'S REPORT TO THE MEMBERS OF YEO VALLEY LIOP4S CLUB I have examined the tx)oks and records lor the year ended 30 June 2023 and c(Kffirm thai adequate records have been ke This Club, in common wrtFi many other5 of simtlar sr2e and organisation, derives much of it5 income from fund raising acb'vities and don"¢)ns that cannot be fulty controlled urth'l they are entered in the accounlng records, and are therefore not suswtsble to independent verificab"on. l Gonfirrn thatthe Iw)me and Expenditure Accoutts and Bance Sh&t setcJt above are in agment wrth the Club's CordS arKI in rny opirTrion these transacb.ons lairly reflect the tt8nsa(knns duriNJ year. Keith R Palmer ExarnineT

YEO VALLEY LIONS CLUB CHARITABLE TRU.ST FUND INCOME AND EXPENDITURE ACCOUNT - YEAR ENDED 30 JUNE 2023 WAKE / WORLOCK FUND 2023 2022 Rfflts Te1V1 IntLYESt re£eiv 35,145.00 177.64 i5.322.64 35.640.00 6.37 35 646.37 Expenditure Propw Repait Insurdnce Postage Stationay Distiibutions- Support for Yatton Lunch Club Support for Danentia Hub Support for Community butlding 3,114.93 1,325.14 6.193.31 1.214.11 28.96 771.15 6.529.80 10,OLN).(K) 13.92 6.721.54 Surplus of Receipts ovtr ExpthdItU for the ye4r Fund at JO June 2022 Fund at 30 June 2023 21.74102 li.581.62 529.180.82 542.762.44 14 171.84 21.474.53 507 706.29 529.180.82 RreSented by . Freehold Prow &% yued at 8 January 1994 for Prnbate W(M)dcliffe, 159 High Strthx, Y&ion Oakleigh, 161 High StTErt. Yatton Rest Hayen. 14 The Ridg4 Y&ton Sub5quent litIOnS at cost Purchase of rent ch&ge on 159 & 161 High Str¢£t. YatoD 102,000.(10 96,(K)O.IKJ 99.(KK).IK) 102.000.00 96,000.00 99,[0.110 120.1)0 297.120.(K) 120.00 297.120.00 Cash at Bk Treasurer5 %count Dq)osit Aca)unt Ca%h Creditors Rent dq)ostts 2(M.151.42 42.501.02 191,062.08 42,323.38 15.36 i.010.00 542.76? I,J40.00 529 180.82 Notes M]5 Wortod('s b4uest, which establish this nI1 sfied how thfse fim¢l% to u. Accordingly they aJE not avwlable to 5UPPOrt the TnL8t's Oth &tÉvities. Examiner5 Report to the Trn5t of Yeo Vallry Lions Club Cbaritsble Trnst FuRd I have examined the books and rErords for the yor deal 30 June 2023 and confiEm that al¢4uate records have beth kept. I confimi that the Income and Expenditure Ara)unt the BaJan She£ts are in ag[rtht with the Trust'% rordS and in Y optnioll fdidy refte4 the trdDS&Xions during the yew. Keith R Pmts Examiner Xr