CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
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CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
CONTENTS
Annual report of the trustees
Statement of financial activities
Balance sheet
Notes to the annual accounts
13 Report of the independent examiner

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
ANNUAL REPORT OF THE TRUSTEES
Legal name..
Crouch Valley District Scout Council
Registered number.. 280514
Trustees..
A Austin
P Stafford
D Offord
Z Ager
S Blundell
M Gibson
M Martin
H Kalloo
M Buckley
District Chair
District Commissioner (DCI
District s￿retary
District Treasurer
Elected OffI￿r
District Explorer Scout Commissioner
Development Te8rn Leader
Chairman Appointments Committee
District Youth Representative
Contact address".
48a Woodlands Road, Hockley, Essex, SS5 4PY
Objectives and activities
Scouting exists lo actively engage and support young people in their personal development, empowering them
to make a positive contribution to society.
Crouch Valley District Scout Council I'lhe Districl'l exists lo guide and support the 14 individual Scout groups
within the lower River Crouch valley. Accordingly ils principal activities are lo provide District wide a¢￿sS lo
various support services and lo provide District wide events for the benefit of those Scouts. The District is a
managerial and support function for the activities of the various Scout groups operating undemeath it in the
local area.
structure, governance and management
The District is a charity registered in the United Kingdom and a sub-unit of the Scout Association.11 is therefore
governed by Royal Charter granted in 1912 and operates as required by the stipulations and instructions of the
Scout Association.
The District is managed by the District Executive under the leadership of the District Commissioner and the
Chairman. The Executive meet regularly throughout the year to discuss and decide upon the operation of the
District. The Executive is also assisted by number of sub-committees who are responsible for specific affairs
within the District and are appointed on an ad-hoc basis either permanently or temporarily as needs arise.
The recruitment and appointment of any leadership role within the District (including Ils officialsl is the
responsibility of the Appointments Committee. Whilst the final decision rests with the District Commissioner,
they are guided by the advice and opinions of the Appointments Committee who also consider and suggest the
training requirements of the new appointment.
In accordance with Scouting regulations, Explorer Scout units and Scout Ne￿Ork organisations within the local
geographical area are also under the remit of the District itself (unlike individual Seout groups which a
separate entities in their own righll. Led by the District Explorer and NeI￿Ork Scout Commissioners, Explorers
and Network maintain their own management executive independent from (but reportable tol the District itself.
Page 1 of 13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
ANNUAL REPORT OF THE TRUSTEES
Structure, governance and management (cont'dl
The annexed accounts for the District therefore include the activities of District as a body plus the District
Explorer units and the District Network units included therein.
Over the last 12 months Crouch Valley has seen the introduction of its first Squirrel troop which is for children
aged 4- 6 years old and is therefore a broadening of the age group Crouch Valley can cater for.
Public benefit
The Iruslees confirm that they have complied with the duty of Section 17 of the Charits'es Act 2011 to have
due regard to the Charity Commission's guidance on public benefi't.
Achievements and performance
The District continues to maintain its active and broad profile of Scouting activities within the local
community. Inlra-Dislricl competition remains both popular and competitive.
The Dislricl's core Scouting calendar remains generally unchanged with most intra-Distri¢t events well
attended by most groups. Well refined deliveries mean certain events remain hugely popular (such as the
Beaver swimming gala or the Cub hike) and meanwhile the District's ADCS continue to test new waters lo
bring fresh ideas lo the table, whether as new activities at Renewal of Promise or as sland alone events. On
a whole District level, the all section Renewal of Promise weekend runs each April and has been well
attended over the last year.
The District Executive have continued lo make its minibus available lo all groups in the District on a fuel only
basis. The Executs've are encouraged by its continuing, and increasing use. This remains a valuable District
asset which helps groups control the cost of transportation.
As the annexed notes demonslrale. the amount of young people benefiting directly from local Scouting
remains as strong as ever. Unfortunately recruiting and retaining adutt volunteers to facilitate this delivery
Continues lo remain a problem across the Distri¢l land indeed wider Scoutingl with many adults therefore
holding multiple roles. As always, further volunteer recruitment remains a key strategic focus for the
Executive.
During this year the District has seen a significant reduction in its cash reserves following a large amount of
refurbishment being done to Ark Lane to do various repairs that were overdue, including replacing all the
fencing around the site. There has also be a signficant spend lo assist with the costs incurred at 3rd
Rayleigh, this group at present is domianl but money needed lo be spent lo ensure the safety of the building.
This has been done on the view of trying to get the group back up and running.
Finally, the Executive would like to offer their thanks lo all those volunteers who give so much so freely for
the benefit of the Scouts within the Dislricl's remit. Like all Scouting the District is highly dependent on the
fantastic work all its adult volunteers undertake, always far beyond what is expected of them and usually
freely given without proper recognition. On behalf of those Scouts who benefit- thank you.
Page2of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
ANNUAL REPORT OF THE TRUSTEES
Flnanclal revlew
The District strives to ke8p sufficient r858rves to 5etvice Its cutr8nt Iinancial 18qU118m8nts and ieali5tic pot8nb.al liabilities
without cutnulating large 5uipluse5 which would be better used foi Scouting puip05es.
When setting the Distiict's annual sub5cripb"on5, the Executive has due regard for the Districys current level of reserves and
therefore attempts to balance the next yearfs funding requirements with the existing funds available.
During the year the rental of Ark Lane to a local forest school has Ceased which has resulted in a slight10ss of funds.
howevei by not having the forest school this open5 up Aik Lane for great8r us8 within the scouting comrnunty.
At the 31st March 2024 the District had the following reserves".
District ieserves
ExplO￿r reseNes
Network reserves
378.850
15,002
853
394.705
5681
394,137
Of which restricted
Unrestricted reserves
though the above reserves show a very strong overall financial position, the Executive are mindful that this is principalty
due to the £410,000 of exceptional prO￿ed$ received from the sale of Love Lane. which has been mostly been spent on the
reinvestment within the district and therefore majority of the ieserves held are actually held in property rather than cash.
Furtherrnore. the consolidated District figures Include not only the Districvs activ￿e$ thernselves but also the Distiict's Ark
Lane site. the active Explorer units lincluding 8 young leader unit) and the Ioc81 Network.
Zoe Ager
District Tre8surer
DATE
Page3of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31ST MARCH 2024
Unrestricted Restricted
Total
2023
INCOMING RESOURCES
Incoming reSoUr￿S from generated funds
Voluntsry income
Activities for generating funds
Investment income
Incoming reSoUr￿S from charitable activities
Other incoming resources
Total incoming resources
14,500
2,519
12
43,498
3,570
64,099
14,500
2,519
7,108
2,219
43,498
3,570
64,099
22,317
2,000
33,644
RESOURCES EXPENDED
Cost of generating funds
Fundraising trading costs
Investment management costs
Charitsble activities
Other resources expended
Total expenditure
13,1651
13,1651
15,5741
169,8611
7,272
80,298
169,8611
17,2721
80,298
159,7091
15,366
70,649
Net incoming resources before transfers
Gross transfers between fund5
NET MOVEMENT IN FUNDS
116,1991
116,1991
137,0051
116,199
16,1991
37,005
NET MOVEMENT IN FUNDS
District
Explorers
Network
Total movement
120,9771
4,778
120,9771
4,778
133,6651
13,3131
1381
37,016
16,199
16,199
FUNDS
Total funds brought fonmard
Reslatemenl from previous periods
Net movement in funds
Total funds carried forward
410,336
568
410,904
447,909
{16,199
394,137
116,1991
394,705
37,0051
410,904
568
Page4of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
BALANCE SHEET
31 ST MARCH 2024
Unrestricted Reslricled
2023
Total
FIXED ASSETS
Tangible assets
Total fixed assets
289,597
289,597
289,597
289,597
297,184
297,184
CURRENT ASSETS
Badge stocks
Debtors
Income receivable
Prepayments
Other debtors
Total debtors
Cash at bank and in hand
Scout investment service
District main account
Atk Lane account
District cash
Explorer main account
Explorer subs account
Explorer D of E a￿oUnt
Explorer expense account
Network main account
Network cash
Total cash at bank and in hand
423
423
586
1,722
74
1,796
1,722
74
1,796
1,743
280
2,023
5,000
80,580
27,122
142
286
1,404
915
114,565
18,602
529
1,990
4,648
760
185
663
568
115,133
18,602
529
1,990
4,648
760
185
701
145
116,295
141,942
568
142,510
Total current assgts
144,161
568
144,729
118,904
CURRENT LIABILITIES
Accrued expenses
Deferred income
other creditors
Total currgnt liabilitios
15,0581
34.563
39.621
15,0581
34,563
39,621
15,1841
5,184
NET ASSETS
394,137
568
394,705
410,904
FUNDS
District funds
General
Outreach
Explorer funds
General
Ne￿ork funds
General
Total funds
378,282
378,282
$88
399,259
568
568
15,002
15,002
10,224
853
394,137
853
394,705
853
410,904
568
The financial statements were approved by the Iruslees on
and signed on their behalf by.
Z Ager
District Treasurer
Page5of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
NOTES TO THE ACCOUNTS
Statutory infomiation
The District is a registered charity in England with charity number 280514. The charity's full title is Crouch
Valley District Scout Council and il is operated in accordance with the Policy, Organisation and Rules as
sel out by the Scout Association.
The District principally operates in the lower valley of the River Crouch, Essex, which encompasses
Rochford, Hockley, Rayleigh, Hawkwell, Hullbridge and Canewdon.
Accounting policies
Accountin
convention
The financial statements have been prepared in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland IFRS 1021,. Accounting and Reporting by Charities."
Statement of Recommended Practi￿ applicable lo charities preparing their accounts in accordance with
FRS 102 (Charities SORP IFRS 10211, and the Charities Act 2011.
The District meets the definition of a public benefi't entity under FRS 102. Assets and
liabilities are Initially recognised at historical cost or transaction value unless otherwise stated
in the relevant accounting policy.
b. Goin
Concern
Al the time of approving the financial statements, the trustees have a reasonable expectation that the
charity has adequate resourees to continue in operational existenee for the forseeable future. Thus the
trusless contintueto adopt the going concern basis of accounting in preparing the financial statements.
This view is supported by the receipt of membership contribtions from within the district and ils level of
reserves.
Incomin
resources
Incoming resources are included in the stslemenl of financial activities ISOFAI when..
the charity becomes entiUed lo the resources.,
the Iruslees are reasonably certain they will receive the resources., and
the monetary value can be measured with suitable reliability-
Membership subscriptions.. Membership subscriptions are reported net of any amounts collected on
behalf of and payable lo other parts of the Scout Movement. The Dislricl's share of membership
subscriptions received are recognised as income in the period to which the subscription is attributable.
Subscriptions are typically collected immediately before the balan￿ sheet dale in respect of the
subsequent accounting period - in this case the subscriptions a￿ deferred to the later reporting period.
Grants and donations.. Grants and donations are only recognised as income when the charity has
unconditional entitlement to the resources.
Donated services and facilities.. These are only included within incoming resources Iwilh an equivalent
expenditure included in resources expended) where the benefit to the charity is reasonably quantifiable,
measurable and material. The value placed on these resources is the estimated value to the charity of
the service or facility received. The value of voluntary help received is not recognised.
Page6of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
NOTE5 TO THE ACCOUNTS
2 Accountlng pollcles Iconvdl
d. Allocation of incorne and ex
enditurè
The District'5 activitie5 also Include those of the District based Explorer and Network sections and the
separately idenb"fiable activities of its Aik Lane campsite. All Income and expenditure is attributable dI￿¢￿Y
to one of the Districys core activities and separate bank accounts and management Iigures are maintained
to ensure the Districys activthes are kept Identifiable. Consequently, no income or expenditure requires
general apportionment across the District's activities.
reco nition
Liabilities are iecognised as soon as there is a legal or constructive obligab.on committing the charity to pay
out resources and the total amounts outstanding can be accurately Identified.
Ible 8s5
L3nd and buildings are cairied at historical oost. less provision for depieciation over 50 years or the
iernainder of the lease peiiod Iwhichev8r Is the short&rl.D8P18ci8tion is recognised only onc8 assets und8r
eonstruction have been brought into usè.
Othei equipment additions are recognised as a Iixed asset On￿ where the Individual cost exceeds £1.(X)O
per item. Depieuation is charged at 15Tr/ts reducing balan￿.
g. Stocks
Stocks of badges held for resale are recognised at the lower of cost and net sales value.
3 Analysls of SncomSng resources
2024
2023
Voluntary income
District capitation
Capitation paid on lo UK l Essex County Scouts
Net District capitation retained
District Explorei subscripb"on5
District Network subscriptions
Totsl voluntary Income
39,735
34.563
5.172
9.328
36,914
33,264
3.650
3.458
14,500
7.108
Aetivitiès for 9ènèratin9 funds
Badge sales
Minibus hire
2,504
15
2.519
2,219
2.219
Investsn8nt ineom8
Inte￿$t received
12
12
Incoming resources from charitable activities
Event incorne
Ark Lane camping lees and usage charges
District charitable activities
9.117
8,897
18,014
5.499
8,780
14,279
Explorer camp and event income
Duke ol Edinburgh income
Explorer charitable activities
21.531
3,953
25,484
6.428
1,610
8.038
Total charitable activity ineomè
43.498
22.317
Other incoming resources
Loc31 council grants
Donations received
Gift aid ￿claImS
Other incorne reTrivable
Totsl other income re¢eivable
3,570
3.570
2.(M)O
2.(M)O
Totsl incoming resources
64.099
33.644
Page7 of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
NOTES TO THE ACCOUNTS
3 Analysls of Incomlng resources Icont'dl
In the February immediately preceding the balance sheet date, the District annual census reported the
following total members.
2024
2023
Squirrels
Beavers
Cubs
Scouts
Explorers
10
216
254
234
129
240
279
237
106
Total
100
200
300
Squirrels
Beavers
2024
Cubs
2023
Scouts
Explorers
In February immediately pre￿dIng the year end, the annual subscriptions collected from each individual
Scout were made up as follows".
2024
37.50
3.50
6.00
2023
35.50
3.00
5.00
1.00
£44.50
Headquarters {UKI
County (Essex)
District (Crouch Valley)
Belchamps
Total
£47.0
The above amounts were collected in advance of the year ended 31 st March 2024 and therefore have
not yet been recognised in the SOFA.
£0.00
£10.00
£20.00
£30.00
£40.00
£50.00
2024
Headquarters IUKI
County IEssexl
District Icrouch Valley)
Belcham
2023
Page 8 of 13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
NOTES TO THE ACCOUNTS
4 Analysls of resources expended
2024
2023
Charltable actlvltles
Event expenditure
Ark Lane depreciation
Ark Lane refurbishment
Ark Lane utilities and running costs
The Birches depreciation
Administrative expenses
Leader training and development
Equipment replacement
Group support costs
Minibus expenses
Sundries
District charltable actlvltles
112,9131
11,8961
16,6211
12,2311
127,0111
11,7781
15,8071
15,3341
15,6911
13531
15051
17771
112,5571
11,6171
11,5771
140,8661
145,8021
Event expenditure
Hall rent
Unil meetings
Administrative expenses
Duke of Edinburgh expenses and fees
Leader training and development
Equipment replacement
Explorer charitable activities
122,5361
11,5021
11,5881
17841
11,8671
12001
518
128,9951
17,7621
11,2091
11,3151
11,8281
11,0981
1695
113,9071
Hall rent
Unil meetings
Network charitsble adivities
Total charitable activity expenditure
69,861
59,709
oo/,
20,10
40/0
60'/o
80/0
100,
District
Explorer
Ne￿Ork
District
Explorer
Netsork
Camps and aclivib'es
Ark Lane costs
Administration and support
Page 9 of 13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
NOTES TO THE ACCOUNTS
5 Remuneration and expenses
ScoLJting operates on a volunteer basis and as such the trustees express their gratitude lo the many
adults who give up their time so willingly for the benefit of the Scouts both within and external lo the
District. Without their incredible commitment the District simply would not exist.
During the current and preceding period, there were no employees of the District nor remuneration
payments, or expenses, payable to trustees.
6 Tangible fixed assets
Ark Lane
The Birches
Total
Land and buildings
Cost brought forward
Additions
Cost carried forward
26,937
312,941
339,878
26,937
312,941
339,878
Depreciation brought forward
Provision for depreciation
Depreciation carried forward
114,2951
11,896)
116,1911
128,3991
5,691
134,0901
142,6941
7,587
150,2811
Net book value Carried forward
10,746
278,851
289,597
7 Contingent liabilities
a. Belcham
The District is responsible for one quarter of any liabilities that may arise from the management of
Belchamps Scout Centre.
Belchamps is a 29 acre freehold campsite with ancillary buildings operated for the benefit of Scouts bul is
also used by other youth and educational organisalions. It is owned, freehold, by the four Dislricls of
South East Essex. Belchamps Scout Centre is also a registered charity- copies of its accounts may be
obtained from the Charity Commission.
b. Soulhend Scout and Guide Gan
Show
The District is responsible for a percentage of any liabilities that might arise from the production of the
Soulhend Scout and Guide Gang Show.
The show is presented bi-annually and draws its cast from the four Scout Districts and three Guide
Divisions of South East Essex. Any liability arising would be based on a per capila membership basis at
the date of the lalesl membership census.
Page 10of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
NOTES TO THE ACCOUNTS
8 Operating lease commitments
The District holds an ongoing lease for the use of the land al Ark Lane from Rochford District Council
which expired in November 2023 at a cost of £50 per annum. This is in the process of being re-
negolialed with the council.
The District holds a lease for the property known as The Birches for a rent of £1,500 per annum and it
has been agreed that an equivalent sublease to 5th Rayleigh Scout group for principal use and
management of the new facility.
Therefore, the District's total value of future minimum lease payments were made up as follows..
2024
2023
Due within 1 year
Due within 2 - 5 years
Due in more than 5 years
1,500
6.000
46,500
54,00
1,550
6,030
47,950
55,530
9 Related paity dlsclosures
There were no reportable related party transactions during the period12023 - £nill.
Page 11 of13

CROUCH VALLEY DISTRICT SCOUT COUNCIL
ANNUAL REPORT 202312024
NOTES TO THE ACCOUNTS
10 Funds and roserves
Income
29,272
Expenditure
150,249}
Transfers
Movement
120,9771
General (Districti
Outreach fund
Unrestricted
Restricted
29,272
150,249}
120,9771
General (Explorers)
Cerberus grant
Gryphon grant
Unrestricted
R8slricted
R8slricted
34,827
130,049}
4,778
34,827
130,049}
4,778
General (Network)
Unre8tricled
Total
64,099
80,298
16,199
1st April 23
399,259
568
423,121
Movement 31st March 24
General (Districti
Outreach fund
Unrestricted
Reslrickd
120,9771
378,282
568
378,850
120,9771
General (Explorers)
Unrestricted
10,224
10,224
4,778
4,778
15,002
15,002
General (Ne￿OrkI
Unrestricted
853
853
Total
The Districvs reserves at 31 st March 2024 include the following funds..
Outreach fund.. This fund exists lo provide financial support and assistance to District Scouts where
necessary. Scouting is open to all regardless of financial circumstances so the Outreach fund was
originally established to ensure funds were always available to assist those who need it.
Page 12of13