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2021-07-31-accounts

St Peter’s Parent Teachers Association Treasurers Report 2021

The Trustees present their report for the year ending 31 July 2021 to be read in conjunction with the attached financial statements.

Structure and Governance

The objects of the Charity were formed in a Trust Deed created on 15 July 1979. The Trustees are elected each year at the Annual General Meeting.

Main Activity and Public Benefit

St Peter’s PTA aims to advance the education of the pupils at the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the local education authority). We run a series of events throughout the year which engage the school population and the local community.

Review of the Year

In the year ended 31 July 2021 we had a net profit of £17,609. We have made a conscious effort to use our funds to support the school in providing some of the resources needed to deliver the curriculum along with funding to activities that benefit the children’s social interactions following the challenges post lockdown.

Financial Review

The overall results and previous 5 years for comparison are detailed below.

2020/2021 2019/20 2018/19 2017/18 2016/17 2015/16
Net
profit/loss		 £17,609 (£10,055) £1,051 (£22,164) £9,310 £14,018
Amount
raised		 £30,908 £11,355 £19,879 £35,194 £51,791 £23,483
Amount
distributed		 £13,299 £21,410 £18,828 £57,358 £42,481 £6,475
Year end
Assets		 £20,974 £3,365 £13,420 £12,369 £34,533 £25,223

The accounts have been audited again this year and signed off by Duncan Akers. Thank you Duncan! I would also like to thank Lorraine Ralph for all her support in my year as treasurer. It has been invaluable.

With the ongoing challenges around Covid restrictions, it has been amazing to see what the school, parents, children, our community, and the PTA team have achieved this year. It has been an incredible, what a first year to join the PTA team. The fund-raising events have been inventive, providing fun for the children and a little light relief from the daily challenges.

The events list for 2010/21 demonstrates the variety of events we have run over the year. Our success is absolutely down to the fantastic SPPTA team we have, from the top down; from those who co-ordinate the

events, to those who help in the background, and especially those who take part. It is a part of what makes our school great!

The money raised funded a whole host of activities and projects:

Chromebooks £3150
Doodle Maths £1716
Play Shed £1253
School Funding £936
Music Equipment £450
Summer Festival £361
Football Goals £341
Christmas Activities £275
Play Equipment £200
Mini Ovens £185
Mud kitchens £114

During the year we have also been making many background changes to the PTA to assist in making it more accessible and streamlined for all involved. This has included introducing different payment platform options including PayPal, Card payment, online banking, Stripe to name just a few. This has had the team occupied during a quieter than usual year, so making use of the valuable time.

Our income position was subsidised by the following events, this list is not exclusive (some previous years results are detailed for comparison):

----- Start of picture text -----
Event 2020/21 2019/20 2018/19 2017/18 2016/17 2015/16
Christmas Fayre £3,478.76 £3,281.89 £2,890.54 £2,899.25 £2,212.13
Christmas Cracker £854.85
Christmas Raffle £829.28
Santa’s Visit £114.97
Summer Fayre £4,294.48 £3,596.99 £4,169.16 £3,353.66
Gala Week events £554.82 £311.96 £437.36 £601.60
Chocolate bingo £82.22 £462.93 £613.17 £753.41 £813.67
Cake sales £56.10 £168.30
Second hand uniform £68.51 £42.73 £62.19 £82.35 £136.75 £75.38
Proserve £172.50 £223.00 £197.00 £108.00
Swimathon £2,761.83
Birthday event/Big £1,133.70 £1440.29
cheese
Film nights £319.89 £1101.02 £888.35 £606.55 £174.19
Ice pops £86.88 £367.79 £566.70 £706.27 £496.72
Christmas cards £505.50 £233.26 £457.15 £294.78 £420.10
Skittles evening £195.00
Refreshments £242.48 £357.38 £272.86 £319.94 £313.14
Easy fundraising £114.22 £240.88 £333.33 £494.21 £647.04 £417.14
Amazon Smile £82.49
Pub Olympics £401.23
Christmas DVD £121.53 £142.80 £182.64
Mothers/Fathers Day £275.59 £491.55 £441.98 £345.80
Abseil £5,821.05
Roper Marathon £2,836.22
Quiz Night £667.76 £777.75 £299.10
Class Photos £753.80 £368.06 £411.50 £333.97
----- End of picture text -----

Wild camping £160
Sunflowers £196.56
Football event £723.97
School Tea Towel £606.24

Reserves

It is the Trustees’ policy that we hold a reserve of £2000 in the account at any time to cover unforeseen circumstances . We also ringfence £1000 for annual commitments, including insurance, a Christmas show and a gift for the year 6 leavers. All money raised for specific causes is ringfenced. We discuss the long term funding requirements with the headteacher at our PTA meetings.

Risk Policy

The Trustees have considered all the principle risks to which the Charity may be exposed, they have put in place appropriate checks and balances. In particular:

Once again, I would like to thank all the school children, parents, teachers, governors, friends and the wider community for supporting the SPPTA over the last twelve months. Without this help and support we would be unable to fund all these diverse activities and enhance our children’s school experiences.

Administrative Information

The Treasurer’s address for all financial correspondence is St Peter’s School, Moor Lane, Budleigh Salterton, Devon, EX9 6QF.

The Trustees during the twelve months were:

Chairperson Catherine Fitzgerald
Secretary Becky Wilkinson
Vice Chairperson Thomas Sillitoe
Treasurer Jacqui Hurst

Approved by the Trustees and signed on their behalf.

Jacqui Hurst

TREASURER - 30 September 2021

SPPTA Accounts for the period year 31/07/2021 Income and Expenditure Account

Note
Income
Fundraising
External Receipts
PayPal Income
Interest Received
Expenditure
Opening Stock
Outgoings
Outgoing of External Receipts
Warm Wish Expenditure
Other Expenses
Closing Stock
Surplus/(Deficit) of Income over Expenditure
Balance Sheet
Current Assets
Bank - Current Account
Bank - Reserve Account
PayPal
Stock
Current Liabilities
Income received in Advance
Net Assets
Capital and Reserves
Income and Expenditure Account
At 1 August 2020
Surplus/(Deficit) for the Period
At 31 July 2021		 2021
£
29,473
1,059
376
-
30,908
300
13,299
-
-
-
(300)
13,299
17,609
20,298
-
376
300
20,974
-
20,974
3,365
17,609
20,974		 2020
£
11,355
-
-
-
11,355
300
21,410
-
-
(300)
21,410
(10,055)
3,065
-
-
300
3,365
-
3,365
13,420
(10,055)
3,365

SPPTA Accounts for the year ended 31/07/2021 Notes to the Accounts

Fundraising
1 Float/Transfers
2 Sundries
3 All Inclusive Christmas Cracker ticket
4 200 Club
5 Y6 Hoodie
6 St Peter's Christmas Raffle
7 Class 2020 Photo
8 School Tea Towel
9 Second Hand Uniform
10 Easy Fundraising
11 Santa's Visit
12 Amazon Smile
13 Teacher donations
14 Pre-Loved Books & Toys
15 School Resource Funding
16 Quiz Night (2019)
17 Christmas Cards
18 Love Letter to EX9 and EX8
19 Chromebook Appeal
20 Christmas Fayre (2019)
21 Swimming Pool
22 Big Band Funding
23 Summer Festival
24 Sunflowers
25 Clothing Bank
26 Class Photo 2021
27
28
#NAME?
29
#NAME?		 Income
£
-
-
1,155.00
2,140.00
510.20
833.00
850.00
1,340.00
68.51
114.22
122.00
82.49
95.00
18.00
16,151.46
-
505.50
17.50
2,755.00
-
250.00
161.27
10.00
196.56
31.50
2,065.80
#NAME?
29,473.01		 Outgoings
Profit/(Loss)
£
£
-
327.45
(327.45)
300.15
854.85
961.60
1,178.40
521.40
(11.20)
3.72
829.28
404.82
445.18
733.76
606.24
-
68.51
-
114.22
7.03
114.97
-
82.49
-
95.00
-
18.00
5,297.29
10,854.17
-
-
-
505.50
1.68
15.82
3,149.90
(394.90)
(83.02)
83.02
-
250.00
-
161.27
361.00
(351.00)
-
196.56
-
31.50
1,312.00
753.80
#VALUE!
#NAME?
#NAME?
-
13,298.78
16,174.23

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Charity Name
St Peter’s Parent Teachers Association		 Charity Name
St Peter’s Parent Teachers Association		 Charity Name
St Peter’s Parent Teachers Association
31 July 2021
Charity no
(if any)
280340
3 & 4
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year endedDD / MM / YYYY.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body		 Date: 03/12/2021
Duncan Akers
Institute of Chartered Accountants in England and Wales

1

Oct 2018

IER

(if any):

Address: Cosmopolitan House Old Fore Street Sidmouth, Devon

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER