Charlty Number: 280316 THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA TRUSTEES, ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA LEGAL & ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2023 Trustees Rev AndW Bennison Susan Clay Edward Downes Charity number 280315 Prlncipal addres5 and regIsted office St Mary De Haura Parish Offi l New Road Shoreham-By-Sea BN43 6RA Independent Examiners TC Group The Courtyard Shoreham Road Upper Beedlng Steyning West Sussex BN44 3TN Banker5 HSBC Bank PLC 113 Warwick St Worthing BNII 3DE
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA CONTENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page Trustees, report Statement of trustees, responsibilities Independent examinerfs report ststement of financial activities Balan sh2et Notes to the accounts 9-13
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees present theSr annual report, together with the financial 5tstements for The Friends of St Mary's Church for the year ended 31 December 2023. Alms and Purp05e5 as a Charlty The Friends of St Mary's is a registered charltable trust, governed, administered and determined by the Trust Deed of April 1981.lts purpose is to carry out fundraising in order to assist with the fundin8 of works associated with the maintenance and ongoing restoration to our Grade I listed church. Objertives and Actlvitjes In Setting the objectives The Trustees have complied with the duty in section 4 of the Chartties Act 2011 to have had due regard to the Charity Commission's guldance on public benefit. The main activities undertaken by the charity to further its charitable purpose for public benefit in 2023 were.. providing for necessary maintenance and repairs to the fabric of the church. engaging in fundraising activities to provide funds for this core charitable purpose. Malntenance and Repays The Qulnquennial Reviewwas conducted In early 2023 by our Inspecting Architect and in his summary• he said'This church remains on the Historic England 'Churches at Risk. rpgister and the condition is listed as "poor". As I have comrnented before, this is no reflection of neglect, only of the effett of anno domini and a rnarine environment on the Caen stone of which the church is substant1211y built. While the masonry continues to decay, inside and OLrt. the parish continue to look after the fabric conscientiously as much as their funds allo. A memtsrial slab in the maSn alsle had bowed and lifted at the edges forming a trip hazard. Both corners of the Purbeck slab were eased and ground down. and the surrounding York stone slabs rebedded flush with the memorial 51ab. The cost of this l£1,8001 was met by the Friends, together with the five yearly inspection of the elertrical circuitry and other elettrical maintenance1£6,2041 and boiler repairs1£9751. The Burial Ground Management System now forms part of the Churchyard Group and work continues on maintainin8 and updatin8 the important Information The PCC is spOnsible forthe maintenance of the Medieval RuSned Nave, a scheduled ancient monument.
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA TRUSTEES, ANNUAL REPORT (CONTINUED! FOR THE YEAR ENDED 31 DECEMBER 2023 Sod31 and Community Events Thorè has been a steady increase in membership during 2023 frorn within the Church communlty as well as the Shoreham community. There has been a steady increase In membershlp during 2023 from wthin the Church community as well a5 the Shoreham community. The year5tarted with a fish and chip supper in March which raised £382 including proceed5from the raffle. In May the Friends, committee was inwted to take part in Adur's Big Help Out which show£a5ed the work of local charities and of volunteers. Several new members were signed up and groups expressed interest to be part of the 2023 Christmas Tree Festival. Durin8 the Arts Festival in St Mary's in June, the Friends helped in welcoming visitors from all over the country. Rlde and Stride in September saw a slight increase in the number of those taking part an(1 money raised from collective sponsorship totaled £325 with the same amount going to Su55eK Historic Churches Trust. Stewards welcomed riders and vi51tors throughout the dayi and provided drinks and cake to those who needed refreshment, In October a group of Friends travelled by coach to Westminster Abbey to celebrate the life of Edward the Confessor11042-10661 Kingand Salnt, whose shrine lies in the Abbey and which is still a Pla of pilgrimage. The group enjoyed being part of a celebration and of sharing the experience with other visitors from all over England. The two services attended were uplifting and the music from the Abbey choir was unforgettable. The talk i)n malt whiskies in November wa5 a great 5ucce5s and the Friends were very Brateful to Mr. Bruce Cakebrèad for sharing his knowledge and for giving up his time and his whiskies for the Friends. The event raised £660 and was a very enjoyable occaslon. Another newevent took place in Church in Septemberwhen Elizabeth Matthews. a profe55ional ja2z singer, member of the congregation and a member of the Friends, entertained a group of about 40 to an evening of well-known and less well-known songs. Additional musicians supported the evenin& and light refreshments were provided during an interval. It was such an enjoyable evening, something quite different. and after eypen5e5 had been paid the evening raised £436 for the Friends. The Christmas Trees were back in December and 33 of them We displayed in the Church for three days. The festival was a perfect wayto start the Christmas Festivitie5 in the town, and trees were welcomed from many local buslnesses, firms, schools, organisations and youth groups. Craft activities and story time were introduced this year, along with live music from local choirs and musicians. Supplies of deliciou5 cake and hot drinks and mulled wine, provided a very happy experience for almost one thousand people. Voting for a favourite tree revealÈd the Knitting Club of Shoreham Beach Primary School a5 Worthy winners. A total of £4,246 was raised from the event.
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA TRUSTEES, ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 The Friends organi5ed two Heritage Lectures which were well attended and extremely informative. Dr Geoffrey Mead5pokeon Sussex bythesea which was the theme of the Arts Festival last May, to an audience of about 40. Hi5 slides and lively narrative kept everyone entertalned for over an hour. In September Dr jeremy Tomlinson dellvered a talk on Nathaniel Woodard and his connection to Shoreham and the building of Lancing College. Again, with slides and a lively narrative an enloyable evening was experienced and this event cemented the link with Lancing College and the Woodard Trt. The Heritage Lectures raised over £129 for the Friends to use to SUPPOrt the upkeep of the Church. Friend's item5 continue to be sold at events and at the coffee morning held in the Church on the second Saturday of each month. As well as the two arnazing tea towels, canvas bag5, Church guide books, assorted pens, fridgo rnègnets, jigsaws and post cards. an assortment of lovely plants in unusual containers have been sold together with a booklet of poetry wrltten by our lay reader Dr Jonèthan Smith, and a new greeting5 card painted and printed by a local artist Mr. Geoff Taylor. The proceeds from the sale of both of these items have been generousty donated to the Friend5. Knance In 2023, income showed a welcome increase over 2022 and the increased use of the Sumup card reader lor sales of goods has helped in this. ExpendUre The main expendlture included Architect fees of £1,684 for the Quinquennial Revlew and Stonew¢Jrk repairs. Lighting repairs of £6,204, Boiler repairs of £975 and general maintenance costs of £3,261. Other expenditure amounted to £2,267 for Friends Aclivities. Income Subscription5 of just under £3,0 showed an incrèase this year. A bequest of £1,0 was recelved together wlth £2,800 in donations. General sales, Farmerfs Market days and Frlends attivltie5 raised in total £8,710 and the Arts Festival and Christmas Tree Festival a total £5,806. VAT of £2,132 was reclaimed under the Listed Places of Worship Grant Scheme, Gift Aid of £509 and bank interest of £1,501 was received. The charity therefore record an overall SLJrplus for the year of £8,378, compared with a surplus of £4,646 in 2022. Reserves Policy The unrestricted funds are expendable at the discretion of the Trustees and the reserves poliLry wa5 amended in 2019 to reflect the call funds to bp transferred to the PCC to progre55 the redevelopment inltially of the church, and subsequently of the hall premises. In the light of these circumstance5 the Trustees agreed that there should be 3 reduction in the contingency funds to £20,000 within the reserves to meet any essenti31 maintenance that may arise. Free reserve5 totalled £72.969 at 31 December 2023 12022.. £64,591).
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA TRUSTEES, ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 StN¢turei governance and management of the charlty The Trustees as set out in the Trt Deed are the Vicar and Churchwardens of the Parish Church of St Mary de Haura New Shoreham, who are responsible to the PCC. The Trustees in 2023 were the Reverend Andrew Bennison, Churchwardens Sue Clay, John Tyson (until June 20231 and Edward Downe5 (from June 20231. The Trustees have powers to appoint the following ofFicials'. Treasurer. Secretary. Chairman of thè Friends Commlttee. Any other officials that the TrteeS may consider to be important in support of the work of the Trust. The Treasurer ofthe Friends is Mr Phil Crompton and the Secretary Is Mrs Jayne Crompton. Together with thè Trustee5 and other members of the Friends Committee they meet on a regular basis. The Committee is Èletted from the membership of the members at the Annual General meeting of the Friend5 of St Mary's. Legislation determinin8 the constitution and workings of the Friend5: The Incumbents and Churchwardens Trust's Measure of 1964 The Parochial Church CouncS1's (Powers) Measure 1956. The Vicar and Churchwardens report at each meeting of the PCC on the Fabric, any works that should be agreed. the Friends being asked to meet the costs involved dependent of the state of the finances of the Friends. The PCC is the employer and party to any contracts which may be formulated. The Friends will if possible and should circumstances allow, 3ssist with the funding of works associated with the maintenance and ongoing restoration to our Grade I Ilsted church. Trustees-Ex OfflcS0. Revd Andrew Bennison Mr Edward Downes Mrs Sue Clay Vicar, Trustee and Chair of the Committee Churchwarden and Trustee Churchwarden and Trustee Executlve Offlters: Mr Philip Crompton Mrs Jayne Crornpton Treasurer Secretary Elerted member: Mr lan Tompkin Mrs Sarah Hadwen This Trustee's Annual Report was approved by the Trustees and slgned on their behalf by the ChLJr¢hwarden5 Sue Clay. Edward Down
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA STATEMENT OF TRUSTEES, RESPONSIBILITIES TO THE TRUSTEES OF THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY. SEA The trustees/executive committee a required by law of England and Wales to prepare financial statements for each financial year which give a true and fair view of the Charit¢s financi31 activities during the year and the financial position at the end of the year. In preparing these financial Statements, the Trustees are required to.. select suitsble accounting policies and then apply them consistently.. observe the methods and principles in the Charities SORP; rnakejudgements and estimates that are reasonable and prudent.. State whether applicable UK Accounting Stan(iards have been followed. subSect to any material departures disclosed and explaine(l in the financial statements- and preparp the accounts on the going concern basis unles5 It 15 inappropriate to presume that the charity wlll continue in operation. The Trustees/Executive Committee are responsible for keeping accounting records which disclose with reasonable accuracy at any time, the financial p051tion of the charity and to enable them to ensure that the financial staietnents comply wilh the Charities Act 2011. They are also responsible for safeguarding the as*ts of the charlty and hence takinB reasonable steps for the prevention and detection of fraud and other irregularities.
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY4EA INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY4EA I report to the trustees on my examination of the accounts of The Frlend5 of St Mary's Church Shoreharn- by-sea for the year ended 31 December 2023. Respon5ibllJtles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 A and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under sertion 14515llbl of the Act. Independent examlner's Statemènt I have cornpleted my examinatlon. I confirm that no material matters have come to my attention In connettion with the examination giving me cause to believe that in any material respett: accounting record5 were not kept in respert of the Trust as required by sertion 130 of the Act,. or 2. the accounts do not accord with those records; or 3. the account5 do not comply with the applicable requirerllents concernlng the form and content of a¢countS Set out in the Charities (Accounts and Reports) Regulatlons 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent eKamin3tion. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Markcummins FCCA FCIE for and on behalf (rf TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2023 Notes Totsl funds 2023 Total funds 2022 Income and endowments from: Donations and legacies Other trading attivities Investments 15.977 7,938 9,191 4,455 461 Total income 25,416 14,107 Expendlture on: Charitable activities Fundraising and festival costs Other expenditure 13,380 3.188 6,881 2,393 187 Total expenditure 17,148 9,461 Net income and movement in funds 8,268 4,646 Reconclliation of fund5: Total funds brought forw?r 64.591 59.945 Totsl funds carried forward 72,859 64,591 All income and expenditure in current and prior year were unrestrirted. All activities ire classed as continuing. The notes on pages 9 to 13 form part of these accounts.
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA BALANCE SHEET AS A T31 DECEMBER 2023 2023 2022 Notes Current assets Debtors Cash at bank and in hand 2,974 70.995 2,974 62,577 73.969 65,551 CredStors: amounts falllng due wlthln one year {I,iioi 19601 Net cwrent assets 72.859 64,591 Totsl assets less Current Ilabillties 7Z,859 64,591 Net assets 72,859 64,591 The funds of the charlty Unrestricted fund5 72.859 64,591 Total charlty funds 72.859 64,591 The attounts were approved by the Trustees on.. .... Sue Clay- Churchwardèn Edward Downe5- Churthwarden Charity number.. 280315
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Legal Status The Charity is an unincorporated charltable trust registered in England and Wales, further details can be found on the front cover of these accounts. Accountin8 pollcles 2.1 Accountln8 conventlon The flnancial statements have been prepared under the Charities Art 2011 in accordance with applicable accounting Standards and the current 120151 Statement Of Recommended Practice. Accounting and Reporting by Charities SORP IFRS 1021. The charity meets the definition of a public benefrt entity under FRS 102. There are no material uncertainties about the charity's ability to continue as a going concern. The financlal statement5 have been prepared under the historical cost conventlon. The financial statements include all transartlOn5, a55ets and liabilities. The functional currency of the church is pounds sterling. Items in the accounts are rounded to the nearest pound. Funds accountlng Funds held by the Trust are.. Unrestricted funds- general funds which can be used for ordinary purposes. 23 Income All income is accounted for without deduction for any cost5 of receivability, are recognised when there is evidence of entitlement, receipt is probable, and the amount can be measured reliably. Donations and legaclès Donatiuns are recognised when there Is evldence of entitlement, receipt Is probable, and the amount accord5 With the Gift declaration or other record of intention to donate. Gift aid recovered is recognised when the income to whlch it is attached is recognlsed. Grants and legacies are recognised when the formal offer in writing of the funding, is received by the PCC and the charity becomes entided to the income. Other tradlng arti¥itle5 Tradlng activities are where income is receivable in return for Selling goods or providing servlces. Income from trading is recognised as entitlemerrt of the fund5 are transferred to the charity, irrespective of date of receipt Investment income Interest entitlements are accounted for as they accrue.
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA NOTES TO THE ACCOUNTS {CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Ae¢ountlng Pollcl 2.4 Expendlture Icontlnuedl Expenditure Is accounted for on an accruals basis and atcounted for gross of VAT. 2.5 Debtors Amounts pwing to the charity at 31 December are shown as debtor5 less provision for amounts that may prove uncollertible. 2.6 Cash Flow Ststement In accordan with Section 7 of FRS 102 the charity Is claiming exemption from the requirement to prepare a cash flow ststement on account of its size. 2.7 Cash at bank and in hand Cash at bank and in hand includes cash and short term highly liquid investments. The Trustees seek to use short term deposits where pOlble to maximise the return on monies held at the bank and to manage c8sh flow. 2.8 Credltors and provlslons Creditors and provisions are re¢ognI5ed where the charity has a present obligation resulting from past event that will probably result in the transfer of funds to a third party and the amount due to settlè the obligation can be measured or estimated reliably. 2.9 Trustee remuneration All the trustees donate their time spent running the charity on a voluntary basis and do not receive any remuneration fortheir work. 2.10 Estimates and judgements Estlmates and underlying assumptions are reviewed by trustee5 on an ongoing basis. Revisions to accounting estimates are recognised in the period in whlch the estimate is revised. The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements. io
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Comparatlve Funds Statement of Flnandal Actlvltles for the year ended 31 December 2022 Total Fund5 2022 Income and endowments from: Donations and legacies Other trading activities Investments 9,191 4.455 461 Total income 14.107 Expendlture on: Charitable activities Fundraising Other expenditure 6,881 2.393 187 Total expendlture 9A61 Net movement In tunds 4,646 Recondllation of funds: Total fLJnds brought forward 59,945 Total funds carrled fonvard 64,591 li
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Analy$15 of Income and endowments: rotsl Total 2023 2022 Donatlons 15,977 9,191 Donations and legacles 15.977 9,191 Festival Income 5,806 2.132 Other Other tradlng actlvltles 7.938 Interest receivable 1,501 461 Invèstments 1,501 461 Totsl Income 25A16 14,107 Analysls of expendlture on: Totsl 2023 Tot31 2022 Architect fees L684 10,526 1.170 Repairs and maintenance Support costs (note 71 5,891 990 Charltable artlvltles 13,380 6,881 Festival costs 921 1,008 1,385 Fundraising artivltles 2.267 Fundra15ing and festival costs 3,188 2.393 Other 187 Other expendlture 187 Total expenditure 17,148 9.461 12
THE FRIENDS OF ST MARY'S CHURCH SHOREHAM-BY-SEA NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Stall costs No staff were employed by the charity during the current or prioryear. Support ¢osts1sn¢ludlng Governan¢e ¢ostsl Total 2023 Total 2022 Independent examination I,iio 990 I,iio 990 Trustees: Trustees did not receive any remuneration for their role as trustee, or any expenditure reimbursernent5 during 2023 or 2022. Debtors Total 2023 Total 2022 PCC Hymn book loan 2.974 2,974 2.974 2,974 10 Credltors: amounts falllng due within one year Totsl 2023 Total 2022 Accruals I,iio 960 i.iio 960 11 Control The charity is under the control of the Trustee5. 12 Taxatlon As a charity. The Friend5 of St Mary's Church Shoreham by Sea is exempt from tex on income an gains to the extent that these are applied to its charitable objects. 13 Related party transactions There were no related party transactions in 2023 or 2022. 13