## Trustees' Annual Report ## For the period |For the period|od||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |From (start date)
**0**
**6**|**0**|**6**|**0**|**4**|**2**|**4**|||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||High Littleton Scout Group
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3||||||||||| ||||High Littleton Scout Hall||||||||||| ||||High Street||||||||||| ||||High Littleton||||||||||| ||||BRISTOL
Postcode||||B|S|3|9|6|J|D| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Duncan Beechener|Chair|| ||Brenda Selwyn|Treasurer|| ||Simon Walker|Lead volunteer|| ||William Holmes|Elected Member|| ||Sarah Hamblin|Elected Member|| ||Patricia Horwood|Team Lead Beavers|| ||Rosalind Watts|Team Lead Cubs|| ||John Vailes|President|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 3 Ex Officio Trustees, 3 co-opted Trustees) and meets every 2 months. A secretary is appointed to record meetings, but is not a Trustee. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. **Section B** **Structure, governance and management (continued)** ## **Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14.5. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**|**Objectives and activities**|| |---|---|---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people||| ||in their personal development,||| ||empowering them to make a positive contribution to society.||| ||**The Values of Scouting**||| ||As Scouts we are guided by these values:||| ||**Integrity -**We act with integrity; we are honest, trustworthy||| ||and loyal.||| ||**Respect -**We have self-respect and respect for others.||| ||**Care -**We support others and take care of the world in which||| ||we live.||| ||**Belief -**We explore our faiths, beliefs and attitudes.||| ||**Co-operation -**We make a positive difference; we co-||| ||operate with others and make friends.||| ||**The Scout Method**||| ||Scouting takes place when young people, in partnership with||| ||adults, work together based on the||| ||values of Scouting and:||| ||- enjoy what they are doing and have fun||| ||- take part in activities indoors and outdoors||| ||- learn by doing||| ||- share in spiritual reflection||| ||- take responsibility and make choices||| ||- undertake new and challenging activities||| ||- make and live by their Promise.||| ||||| |Summary of the main activities in relation
to these objects|Indoor and outdoor activities including:
Hiking,camping, map reading, pioneering, badge work, craft
activities, backwoods cooking, team building challenges.||| ||||| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of The Scout Group has operated 1 scout group, 2 cub packs,
the charity during the year and 2 Beaver colonies. Membership has fallen slightly during
the year. Fundraising has continued for Group operation
and for necessary works on the Scout Hall.
The Scout Hall is available to a wide range of local
community groups for day time and weekend activities.
Examples of Hall use are community coffee mornings and
afternoon teas, community film nights, monthly repair cafes,
exercise classes, committee meetings of local groups and as
a polling station.
Investment in the Hall this year has included repairs to and
replacement of windows.
**----- End of picture text -----**
|**Section E**|**Financial Review**|**Financial Review**|| |---|---|---|---| |Brief statement of the charity’s policy on|||| |reserves|**Reserves Policy**||| ||The Group's policy on reserves is to hold sufficient resources||| ||to continue the charitable activities of the group should||| ||income and fundraising activities fall short. The Group||| ||Trustee Board considers that the group should hold a sum||| ||equivalent to 24 months running costs, circa £26,000.||| ||Annual sums include £7,500 loan repayments until||| ||September 2026 and £3,000 building insurance.||| ||The Group held reserves of approximately £33,430 against||| ||this at year end. This is above the level required for||| ||operating expenses. However this can be explained by the||| ||high maintenance required for the Scout Hall which||| ||continues to be invested in and the remaining loans.||| |Quantify and explain any designations|||| ||||| |Details of any funds materially in deficit|||| |(circumstances plus steps to eliminate)|||| ||||| ## **Section E** ## **Financial Review (continued)** Further financial review details (optional information) ||||| |---|---|---|---| |information, where relevant, about:
• investment policy and objectives;
**Investment Policy**
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
Fundraising for the Group is from the members subscriptions
and several fundraising activities during the year (e.g. jumble
sales) and rental income from letting the Scout Hall to local
groups.
• how expenditure has supported the key
objectives of the charity; The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.|||




| |**Section F**|**Other Optional Information**||| |Plans for future periods (details of any
significant activities planned to achieve
them)|Continued operation of the Scout Group. Further
improvements to Scout Hall, including replacement of
remaining single-glazed windows to improve energy
efficiency.||| |**Section G**|**Declaration**||| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Full name(s)|Brenda Selwyn|||||||||||||||Simon Walker|||| ||||||||||||||||||||| |Position (eg Secretary, Chair)|Treasurer|||||||||||||||Group Scout Leader|||| ||||||||||||||||||||| |Date||1||4||0|||5||2||5||||||| ||||||||||||||||||||| LT700006- Ind•pondent exam1￿￿8 Report to the Trustees (January Unqualified report Independent oxamlner's report to the trustees of Hlgh Littleton Scout Group I report lo the tru$tses on my 8xamination of the accounls of the HKJh Litueton Swut Gr￿Jp for the year endeL15 April 2025. Responsibilitles and basis of report As the charity trustees of the Hlgh Littleton Scout Group you are ￿$￿K)nSible for the preparation of the accounts in accordance with Ihtr requirements of the Charities Aci 2011 Ilhe Ael'l. I report in r&spect of my examination of the High Liiueton Scout Group ac(x)unts carried out under wtion 145 of th8 2011 A¢t and in carrying out rny ex8mination I have folh)wed all the aP￿1¢able DirectKmS given by the Charity Commission undor sectlon 1451Sllbl of the ACL Independent examlner's statement I have corn￿￿(ed rny examinati￿. l ￿nffirm that no material matters have come to my attention in c4Jnnè¢bon wlth th8 examination giwng me causè to believe that in any material respect.. accounting rocords were not kept in respect of the High Lrttleton Scout Group 88 required by section 130 of the Act", or the a¢￿unts do not acL))rd with Ihose records. I have no eoncems and have come across Th) othèr matters in connection with the examination lo vthich attention should be drawn in IhSs report in order to 8n8ble a propsr understanding of the aeLvunts to b6 rea¢hed. Signed.. KIKSTN PLUfvIMEK F.M.A.A.T Relevant professional qualtfifxtKJn or memPxrship of professional bodies lrfany).. A.A. f Arldress: 81 KitsJ&SLEY IIOAE), bJES i FIELD, EADS IOCK, BA3 3YU Dale.. 02 loo>l2025 ## **High Littleton Scout Group (280296) Receipts and Payments Account** Year start date Year end date ||**For the year**
**from**|**06/04/24**|**To**|**05/04/25**|| |---|---|---|---|---|---| ||||||| |**Receipts and payments**|||||| |**£**
**Receipts**
Membership subscriptions
**10,504**
**5,175**
Camp and activity fees
**12,520**
Donations
**5,392**
Gift Aid
**1,828**
Lloyds Bank Foundation
**-**
**Sub total**
**25,070**
**Grants**
Quartet Community Foundation
**-**
Sperring Trust
**-**
K.B.C.L. Charitable Trust
**-**
**Sub total**
**-**
**Fundraising events (gross)**
Jumble and other sales
**4,893**
High Littleton Village Day
**1,093**
AGM Duck Race
**283**
Afternoon teas
**636**
Film nights
**723**
Textile collection point
**298**
Other fundraising activities
**-**
**Sub total**
**7,926**
**Scout Hall income**
Hire of building
**1,283**
Hire of equipment
**-**
Other Scout Hall income
**1**
**Sub total**
**1,284**
**Investment income**
Bank interest
**358**
Other investment income
**-**
**Sub total**
**358**
**_Total Gross Income_ 34,638**
**Asset and investment sales, etc.**
**-**
**_Total receipts_ 34,638**
**Unrestricted**
**funds**
**Donations, legacies and similar**
**income**
Less: Membership subscriptions paid
on(National/County/Area/District)||**2024/25**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5,000**
**-**
**1,000**
**-**
**850**
**-**
**6,850**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,850**
**- _-**
**-**
**-**
**6,850**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**|**2023/24**
**Total funds**
**£**| |**Donations, legacies and similar**
**income**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**10,504**
**5,175**
**12,520**
**5,392**
**1,828**
**-**
**25,070**
**5,000**
**1,000**
**850**
**6,850**
**4,893**
**1,093**
**283**
**636**
**723**
**298**
**-**
**7,926**
**1,283**
**-**
**1**
**1,284**
**358**
**-**
**358**|| |Membership subscriptions|**10,504**||||**10,606**| |Less: Membership subscriptions paid
on(National/County/Area/District)|**5,175**

||||**5,445**| |Camp and activity fees|**12,520**||||**5,240**| |Donations|**5,392**||||**2,389**| |Gift Aid|**1,828**||||**2,077**| |Lloyds Bank Foundation|**-**||||**650**| |**Sub total**|**25,070**||||**15,517**| |**Grants**|||||| |Quartet Community Foundation|**-**||||**-**| |Sperring Trust|**-**||||**-**| |K.B.C.L. Charitable Trust|**-**||||**-**| |**Sub total**|**-**||||**-**| |**Fundraising events (gross)**|||||| |Jumble and other sales|**4,893**||||**3,753**| |High Littleton Village Day|**1,093**||||**1,266**| |AGM Duck Race|**283**||||**499**| |Afternoon teas|**636**||||**-**| |Film nights|**723**||||**708**| |Textile collection point|**298**||||**226**| |Other fundraising activities|**-**||||**331**| |**Sub total**|**7,926**||||**6,784**| |**Scout Hall income**|||||| |Hire of building|**1,283**||||**1,426**| |Hire of equipment|**-**||||**-**| |Other Scout Hall income|**1**||||**1**| |**Sub total**|**1,284**||||**1,427**| |**Investment income**|||||| |Bank interest|**358**||||**302**| |Other investment income|**-**||||**-**| |**Sub total**|**358**||||**302**| |**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_ **|||||| ||||**- _-**|**41,488**|**24,030**| ||||**-**|**-**|| ||||||**-**| ||||||| ||**34,638**||**-**|**41,488**|**24,030**| HL Scouts Accounts 2025 1 of 3 ## **High Littleton Scout Group (280296) Receipts and Payments Account** |||Year start date|Year start date|Year end date
**05/04/25**|| |---|---|---|---|---|---| ||**For the year**
**from**|**06/04/24**|**To**||| ||||||| |**Receipts and payments**|||||| |**Payments**|**£**
**12,377**
**-**
**7,500**
**75**
**306**
**1,532**
**3,269**
**516**
**4,834**
**341**
**686**
**83**
**50**
**31,569**
**1,491**
**433**
**60**
**303**
**145**
**-**
**-**
**2,432**
**34,001**
**-**
**34,001**
**637**
**-_-**
**28,927**
**29,564**
**Unrestricted**
**funds**|**2024/25**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,984**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,984**
**-_-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,984**
**- _-**
**-**
**-**
**2,984**
**-_-**
**3,866**
**-**
**-**
**-**
**-**
**-**
**3,866**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**|**2023/24**
**Total funds**
**£**| |**Charitable Payments**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-_-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**12,377**
**-**
**7,500**
**75**
**306**
**1,532**
**3,269**
**3,500**
**4,834**
**341**
**686**
**83**
**50**
**34,553**
**1,491**
**433**
**60**
**303**
**145**
**-**
**2,432**|| |Youth programme and activities|**12,377**||||**6,333**| |Adult support and training|**-**||||**-**| |Loan principal|**7,500**||||**7,500**| |Loan interest|**75**||||**100**| |Water and sewerage|**306**||||**297**| |Electricity and gas|**1,532**||||**2,562**| |Insurance|**3,269**||||**2,824**| |Scout Hall repair and refurbishment|**516**||||**8,975**| |Scout Hall running costs|**4,834**||||**1,462**| |Materials and equipment|**341**||||**492**| |Uniform & badges|**686**||||**1,008**| |AGM and Trustee expenses|**83**||||**29**| |Donation to Grow Timsbury CIC|**50**||||**-**| |**Sub total**|**31,569**||||**31,583**| |**Fundraising expenses**|||||| |Jumble and other sales|**1,491**||||**314**| |High Littleton Village Day|**433**||||**455**| |AGM Duck Race|**60**||||**55**| |Afternoon teas|**303**||||**-**| |Film nights|**145**||||**838**| |Textile collection point|**-**||||**-**| |Other fundraising costs|**-**||||**126**| |**Sub total**|**2,432**||||**1,789**| |**_Total Gross Expenditure_**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**
**Asset and investment**
**purchases, etc.**|||||| ||||**- _-**|**36,985**|**33,372**| ||||**-**|**-**|| ||||||**-**| ||||||| ||||**-_-**|**36,985**|**33,372**| ||||||| ||**637**||**-**
**-**
**-**
**-**|**4,503**
**-**
**28,927**
**33,430**|**- 9,342**| ||**-_-**||||**-**| ||**28,927**||||**38,269**| ||**29,564**||||**28,927**| HL Scouts Accounts 2025 2 of 3 ## **High Littleton Scout Group (280296) Receipts and Payments Account** Year start date Year end date |||Year start date||Year end date|| |---|---|---|---|---|---| ||**For the year**
**from**|**06/04/24**|**To**|**05/04/25**|| ||||||| |**Statement of assets and liabilities at the end of**|||**the year**||| |**£**
**Cash funds**
Bank current account
**6,880**
Bank current account (camp)
**1,924**
Bank deposit account
**20,560**
Cash/floats
**200**
**29,564**
(agree balances with receipts andpayments a/c)
ok
**Other monetary assets**
Other monetary assets
**-**
**Sub total**
**-**
**Investment assets**
Other investments
**-**
**Sub total**
**-**
Badge stock
**1,100**
Land and buildings
**75,000**
Scouting equipment, furniture etc
**27,000**
Other
**-**
**Sub total**
**103,100**
**Liabilities**
Accounts not yet paid – utilities
**64**
**179**
**-**
Loan – Avon County Scout Council
**10,000**
Loan – Wansdyke District Scouts
**17,500**
**Sub total**
**27,743**
**Total net assets**
**104,921**
**Unrestricted**
**funds**
**Total cash funds**
**Non monetary assets for**
**charity's own use**
Expenses incurred but not invoiced –
utilities
Expenses incurred but not invoiced –
hall refurbishment||**5 Apr**
**£**
**-**
**-**
**3,866**
**-**
**3,866**
ok
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,984**
**-**
**-**
**2,984**
**882**
**Restricted**
**funds**|**2025**
**£**
**Endowment**
**funds**|**Total funds**
**£**
**6,880**
**1,924**
**24,426**
**200**
**33,430**
ok
**-**
**-**
**-**
**-**
**1,100**
**75,000**
**27,000**
**-**
**103,100**
**64**
**179**
**2,984**
**10,000**
**17,500**
**30,727**
**105,803**|**5 Apr 2024**
**Total funds**
**£**| ||||**-**
**-**
**-**
**-**
**-**||| |||||**6,880**|**6,988**| |||||**1,924**|**621**| |||||**24,426**|**21,067**| |||||**200**|**250**| |||||**33,430**|**28,927**| ||||ok||ok| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| |||||**-**|**-**| |||||**-**|**-**| ||||||| |||||**-**|**-**| |||||**-**|**-**| ||||||| |||||**1,100**|**1,300**| |||||**75,000**|**75,000**| |||||**27,000**|**26,000**| |||||**-**|**-**| |||||**103,100**|**102,300**| ||||||| |||||**64**|**-**| |||||**179**|**-**| |||||**2,984**|**-**| |||||**10,000**|**15,000**| |||||**17,500**|**20,000**| |||||**30,727**|**35,000**| ||||||| |**Total net assets**|**104,921**|**882**|**-**|**105,803**|**96,227**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 14[th] May 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** |Print Name|| |---|---| |Duncan Beechener|Chair| |Brenda Selwyn|Treasurer| HL Scouts Accounts 2025 3 of 3