## Trustees' Annual Report ## For the period |For the period|od||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |From (start date)
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Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||High Littleton Scout Group
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Postcode||||B|S|3|9|6|J|D| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Duncan Beechener|Chair|| ||Brenda Selwyn|Treasurer|| ||Simon Walker|GroupScout Leader|| ||William Holmes|Co-Opted Member|| ||Sarah Hamblin|Elected Member|| ||Patricia Horwood|Beaver Leader|| ||Rosalind Watts|Cub Leader|| ||John Vailes|President|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 3 Ex Officio Trustees, 3 co-opted Trustees) and meets every 2 months. A secretary is appointed to record meetings, but is not a Trustee. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. **Section B** **Structure, governance and management (continued)** ## **Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 14.5. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. **Section C Objectives and activities** ||||| |---|---|---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people||| ||in their personal development,||| ||empowering them to make a positive contribution to society.||| ||**The Values of Scouting**||| ||As Scouts we are guided by these values:||| ||**Integrity -**We act with integrity; we are honest, trustworthy||| ||and loyal.||| ||**Respect -**We have self-respect and respect for others.||| ||**Care -**We support others and take care of the world in which||| ||we live.||| ||**Belief -**We explore our faiths, beliefs and attitudes.||| ||**Co-operation -**We make a positive difference; we co-||| ||operate with others and make friends.||| ||**The Scout Method**||| ||Scouting takes place when young people, in partnership with||| ||adults, work together based on the||| ||values of Scouting and:||| ||- enjoy what they are doing and have fun||| ||- take part in activities indoors and outdoors||| ||- learn by doing||| ||- share in spiritual reflection||| ||- take responsibility and make choices||| ||- undertake new and challenging activities||| ||- make and live by their Promise.||| ||||| |Summary of the main activities in relation
to these objects|Indoor and outdoor activites including:
Hiking,camping, map reading, pioneering, badge work, craft
activities, backwoods cooking, team building challenges.||| ||||| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of The Scout Group has operated 1 scout group, 2 cub packs,
the charity during the year and 2 Beaver colonies. Membership has risen from 93 to 99.
Fundraising has continued for the Group and also for
necessary works on the Scout Hall.
The Scout Hall is available to a wide range of local
community groups for day time and weekend activities.
Examples of Hall use are community film nights, weekly
coffee mornings, monthly repair cafes, polling station,
birthdays and other parties.
Investment in the Hall includes replacement of Windows and
an upgrade of the fire alarm system.
**----- End of picture text -----**
||**Section E**|**Financial Review**|**Financial Review**|| |---|---|---|---|---| |Brief statement of the charity’s policy on||||| |reserves||**Reserves Policy**||| |||The Group's policy on reserves is to hold sufficient resources||| |||to continue the charitable activities of the group should||| |||income and fundraising activities fall short. The Group||| |||Trustee Board considers that the group should hold a sum||| |||equivalent to 24 months running costs, circa £20,000. Annual||| |||sums are £7,500 loan repayments until September 2026 and||| |||£2,500 building insurance.||| |||The Group held reserves of approximately £28,927 against||| |||this at year end. This is above the level required for operating||| |||expenses. However this can be explained by the high||| |||maintenance required for the Scout Hall which continues to||| |||be invested in and the remaining loans.||| |Quantify and|explain any designations|||| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) **Section E** ## **Financial Review (continued)** Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: - the charity’s principal sources of funds Fundraising for the Group is from the members subscriptions (including any fundraising); and several fundraising activities during the year (e.g. jumble sales) and rental income from letting the Scout Hall to local groups. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. **Section F Other Optional Information** Plans for future periods (details of any Continued operation of the Scout Group and the maintenance significant activities planned to achieve of the Scout Hall e.g additional new windows them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Brenda Selwyn Simon Walker Position (eg Secretary, Chair) Treasurer Group Scout Leader Date 2 0 0 6 2 4 LTIIX)(X)6. Examinees Rewtto theTrustees 20241 Unquatified report Independent examinerfs report to the trustees of High Littleton Scout Group I report to the tnJstees on my examination of the ￿c￿nts of the High Litiieton Scout Group forthe year ended 5 ApriL 2024. Responsibilities and basis of report As the charitytrustees of the High Littleton Scout GrDUP you are responsibLe for the preparation of the accounts in accordance with the requirements of the Charlties Act 2011 th Actj. I report in respect of my examination of the High Littleton Sctyjt Group &counts carried ￿t under section 145 of the 2011 Act and in carrying out my examinati¢)n I have fouowed aiithe applicable Directions given by the Charity Commission under section 145151(bl of the ACL Independent examinerfs statsment I havè completed my examination. I confinn that no rnat￿lal matters have come to my attention in Connection with the examination giving me cause to believe that in any material respect a¢¢ounting records were not kept in respertof the High Littleton Scout Group as required by sertion 130 of the Act: or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in ci>nnth with the examinab.on to which attention should be drawn in this report in order to enable a F*oper understsnding tsf the accounts to be reached. Signed: Name.. Kirsty Plummer F.MAAT Relevant professional quaiifftiition or membership of professional ￿leS Irf ￿).. Association of Accounting Technicians Address.. 31 Kingsley Road. weStr￿d. RadstrKk BA3 3YU Date.. 16 June 2024 ## **High Littleton Scout Group (280296) Receipts and payments account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**06/04/23**|**To**|**05/04/24**| |||||| |**Receipts and payments**||||| |**Receipts**||**2023/24**
**Unrestricted funds**
**£**
**10,606**
**5,240**
**2,389**
**2,077**
**650**
**20,962**
**-**
**-**
**-**
**3,753**
**1,266**
**242**
**499**
**708**
**315**
**6,784**
**1,426**
**-**
**1**
**1,427**
**302**
**-**
**302**
**29,475**
**-**
**29,475**||**2022/23**
**Total funds**
**£**| |**Donations, legacies and similar income**||||| |Membershipsubscriptions||**10,606**||**10,386**| |Campand activityfees||**5,240**||**7,240**| |Donations||**2,389**||**2,410**| |Gift Aid||**2,077**||**2,525**| |Lloyds Bank Foundation||**650**||**1,000**| |**Sub total**||**20,962**||**23,562**| |**Grants**||||| |Grants towards improvements to Scout Hall||**-**||**10,000**| |Othergrants||**-**||**-**| |**Sub total**||**-**||**10,000**| |**Fundraising events(gross)**||||| |Jumble and Other Sales||**3,753**||**2,390**| |Village Day||**1,266**||**1,069**| |Crumbs Cafe||**242**||**-**| |AGM Duck Race||**499**||**-**| |Film Nights||**708**||**-**| |Other fundraisingactivities||**315**||**4,969**| |**Sub total**||**6,784**||**8,428**| |**Scout hut income**||||| |Hire of building||**1,426**||**8,498**| |Hire of equipment||**-**||**-**| |Other Scout hut income||**1**||**1**| |**Sub total**||**1,427**||**8,499**| |**Investment income**||||| |Bank interest||**302**||**185**| |Other investment income||**-**||**-**| |**Sub total**||**302**||**185**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**50,674**| |||||| |||||**-**| |||||| |||**29,475**||**50,674**| ## **High Littleton Scout Group (280296) Receipts and payments account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| ||**For the year**
**from**|**06/04/23**|**To**|**05/04/24**| |||||| |**Receipts and payments**||||| |**Payments**||**2023/24**
**Unrestricted funds**
**£**
**5,445**
**6,333**
**-**
**7,500**
**100**
**297**
**2,562**
**2,824**
**8,975**
**1,462**
**492**
**1,008**
**29**
**-**
**37,028**
**314**
**455**
**50**
**55**
**838**
**77**
**1,789**
**38,817**
**-**
**38,817**
**- 9,342**
**38,269**
**28,927**||**2022/23**
**Total funds**
**£**| |**Charitable Payments**||||| |Membershipsubscriptionspaid on(National/County/Area/District)||**5,445**||**4,929**| |Youthprogramme and activities||**6,333**||**7,805**| |Adult support and training||**-**||**30**| |Loan Principal||**7,500**||**7,500**| |Loan Interest||**100**||**125**| |Water and Sewerage||**297**||**483**| |Electricityand Gas||**2,562**||**5,178**| |Insurance||**2,824**||**2,520**| |Scout Hall Repair and Refurbishment||**8,975**||**14,394**| |Scout Hall RunningCosts||**1,462**||**322**| |Materials and equipment||**492**||**656**| |Uniforms and Badges||**1,008**||**713**| |AGM and trustee expenses||**29**||**34**| |Other costs||**-**||**-**| |**Sub total**||**37,028**||**44,689**| |**Fundraising expenses**||||| |Jumble and Other Sales||**314**||**211**| |Village Day||**455**||**448**| |Crumbs Cafe||**50**||**-**| |Duck Race||**55**||**-**| |Film Nights||**838**||**-**| |Other fundraisingcosts||**77**||**346**| |**Sub total**||**1,789**||**1,005**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||**45,694**| |||||| |||||**-**| |||||| |||||**45,694**| |||||| |||**- 9,342**||**4,980**| |||**38,269**||**33,289**| |||**28,927**||**38,269**| ## **High Littleton Scout Group (280296) Receipts and payments account** |**Receipts and**|**payments account**|**payments account**|**payments account**|**payments account**| |---|---|---|---|---| ||Year start date
Year end date|||| ||**For the year**
**from**|**06/04/23**|**To**|**05/04/24**| |||||| |**Statement of assets and liabilities at the end of the year**||||| |**5 Apr 2024**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**6,988**
Bank current account(camp)
**621**
Bank deposit account
**21,067**
Cash/Floats
**250**
**28,927**
(agree balances with receipts andpayments account)
ok
**Other monetary assets**
Other monetaryassets
**-**
**Sub total**
**-**
**Investment assets**
Investment assets
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**1,300**
Land and buildings
**75,000**
Motor vehicles
**-**
Scoutingequipment,furniture etc
**26,000**
Other
**-**
**Sub total**
**102,300**
**Liabilities**
Accounts notyetpaid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions notyetpaid
**-**
Loan – Avon CountyScout Council
**15,000**
Loan – Wansdyke District Scouts
**20,000**
**Sub total**
**35,000**
**Total net assets**
**96,227**
**Total cash funds**||||**5 Apr 2023**
**Total funds**
**£**| |||||| |||||**7,120**| |||||**784**| |||||**30,365**| |||||**-**| |||||**38,269**| |||||ok| |||||| |||||**-**| |||||**-**| |||||| |||||**-**| |||||**-**| |||||| |||||**1,400**| |||||**75,000**| |||||**-**| |||||**24,000**| |||||**-**| |||||**100,400**| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**20,000**| |||||**22,500**| |||||**42,500**| |||||| |**Total net assets**||**96,227**||**96,169**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 22 May 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** |Print Name|| |---|---| |Duncan Beechener|Chair| |Brenda Selwyn|Treasurer|