## Trustees' Annual Report ## For the period From (start date) **0 6 0 4 2 2** to end date **0 5 0 4 2 3** |**Section A**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**| |---|---|---|---|---|---|---|---|---| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|High Littleton Scout Group
2
8
0
2
9
6
3
7
8
7
3|||||||| ||High Littleton Scout Hall|||||||| ||High Street|||||||| ||High Littleton|||||||| ||BRISTOL
Postcode|B|S|3|9|6|J|D| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Michael Walker|Chair|| ||Jane Bale|Secretary|| ||Brenda Selwyn|Treasurer|| ||Simon Walker|GroupScout Leader|| ||Karen Aniola|Elected Member|| ||TrudyBeechener|Elected Member|| ||Carol Holmes|Elected Member|| ||William Holmes|Co-Opted Member|| ||Sarah Hamblin|Elected Member|| ||Patricia Horwood|Beaver Leader|| ||Angela Wiles|Cub Leader|| ||Rosalind Watts|Cub Leader|| ||John Vailes|President|| ||James Swallow|Co-Opted Member|| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group has its own Constitution, which is reviewed annually. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the Charity Trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every month. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
**Damage to the building, property and equipment.**The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss. Insurance to cover
injury to leaders, helpers, supporters and members is
covered by the Scout Association's National Accident
Insurance Policy. The Group through the capitation fees
contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before
all activities.
**Reduction or loss of leaders.**The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**Reduction or loss of members.**The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| |**Section C**||**Objectives and activities**|| |---|---|---|---| |Summary of the objects of the charity set
out in its governing document||**The Purpose of Scouting**
Scouting exists to actively engage and support young people|| |||in their personal development,|| |||empowering them to make a positive contribution to society.|| |||**The Values of Scouting**|| |||As Scouts we are guided by these values:|| |||**Integrity -**We act with integrity; we are honest, trustworthy|| |||and loyal.|| |||**Respect -**We have self-respect and respect for others.|| |||**Care -**We support others and take care of the world in which|| |||we live.|| |||**Belief -**We explore our faiths, beliefs and attitudes.|| |||**Co-operation -**We make a positive difference; we co-|| |||operate with others and make friends.|| |||**The Scout Method**|| |||Scouting takes place when young people, in partnership with|| |||adults, work together based on the|| |||values of Scouting and:|| |||- enjoy what they are doing and have fun|| |||- take part in activities indoors and outdoors|| |||- learn by doing|| |||- share in spiritual reflection|| |||- take responsibility and make choices|| |||- undertake new and challenging activities|| |||- make and live by their Promise.|| ||||| |Summary of the main activities in relation
to these objects||Indoor and outdoor activites including:
Hiking,camping, map reading, pioneering, badge work, craft
activities, backwoods cooking, team building challenges.|| ||||| Additional details of the objectives and activities (optional information but encouraged as best practice) - You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of The Scout Group opened a new Beaver colony which has
the charity during the year increased our membership numbers. Fundraising has
continued for the Group and also for necessary works on the
Scout Hall.
Following the closure of High Littleton Pre-School the Scout
Hall is being made more available to a wide range of local
community groups.
**----- End of picture text -----**
|**Section E**||**Financial Review**|| |---|---|---|---| |Brief statement of the charity’s policy on|||| |reserves||**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources|| |||to continue the charitable activities of the group should|| |||income and fundraising activities fall short. To cover the|| |||worst case scenario of the Group having to close, the Group|| |||Executive Committee considers that the group should hold a|| |||sum at least equivalent to 24 months running costs for the|| |||Scout Hall, circa £20,000. Annual sums are £7,500 loan|| |||repayments until September 2026 and £2,500 building|| |||insurance.|| |||The Group held reserves of approximately £38,269 against|| |||this at year end. This is above the level required for|| |||operating expenses. However, this can be explained by the|| |||high maintenance required for the Scout Hall which|| |||continues to be invested in.|| |Quantify and explain any designations|||| ||||| |Details of any funds materially in deficit|||| |(circumstances plus steps to eliminate)|||| ||||| |You maychoosetoinclude additional|| |---|---| |information, where relevant,about:|'undraisingfor the Groupisfrom the members subscriptions| |.thecharity'sprincipalsourcesoffunds|several fundraising activities duringtheyear(e.9.jumble| |(including any fundraising);|)andrental incomefromlettingtheScout Halltolocal| |.howexpenditurehas supportedthekey|rexpenditurehas helpedwith maintenanceof the| |objectivesofthecharity;|lding,provided Leaders uniforms, badges andneckersfor| ||YoungPeople toenableus toensure ourprogrammes| ||alltheareas oftheScoutValues.Leaderscarryouta| ||mecheckertoensurethatthisisthecase.| |.investment policy andobjectives,|| ||lnvestment Policy
lneuroup'srncomeano Expenotluretsverysmail anoasa| ||consequence doesnot have sufficientfunds to investin| ||longer-term investments such as stocksandshares.The| ||Grouphastherefore adopted alow riskstrategyto the| ||investment ofits funds.All funds areheld incashusing only| ||mainstreambanksorbuilding societies.| |SectionF|Other Optionallnformation| |Plans forfuture periods(details of any|Continuedoperation ofthe ScoutGroup andthe| |significantactivitiesplanned toachieve|maintenanceofthe ScoutHalle.gnewwindows,upgrade to| |them)|fire alarmsystem.| ## |Signature(s)||||||| |---|---|---|---|---|---|---| |Fullname(s)|Brenda|Margaret||Selwyn||tSimonNicholas Walker| |Position (eg Secretary,Chair)|Treasurer|||||lGroupScout Leader| |Date|0
7|1|2|2|3|| Independent examinerfs report to the trustees of High LIttLeton Scout Group Council I report to the trustees on my examlnation of the accounts of the High Ltttieton Scout Group for the year ended S April 2023. Responsibilities and basis of report As the charity trustees of the High Littleton Scout Group you are responsible for thè preparation of the accounts in accordance with the requirements of the Charities Act 2011 l*he Art'l. I report In respect of my examination of the High knttleton Scout Group ac¢ounts carried out under settion 145 of the 2011 Art and in carrying out my examination I have followed all the applicabLe Directions given by the Charity Commission under sertron 14515llbl of the ACL Independent examiner's statement I have tornpleted my examination. I confim that no mateiial matters have come to my attention in connection with thé examination giving me cause to believelthat in any material respèct. accountlng reetsrds were not kept in respect of the High Littleton Scout Group as rtqulred by sertlgn 130 of the ACL or 2. the accounts do not accord wlth those records. I have no concerns and have come across no other matters in connection wlth the examlnatlon to whi¢h attention should be drawn in this report in order to enablè a proper understsnding of th• accounts to bé reached. Signèd.. Name.. IKSTY M.A.A.T Relevant professional qualrfication or membership of professional bodie5 lif Jnyl: AsscJCiATI ONJ OF ACGoKJ￿TI￿I& TecH￿iLlA*a S Address'.31 Ko AD, trJ£sTF I £ LE), Ifrom|06to4t22|To|05t04t23|05t04t23|| |---|---|---|---|---|---|---|---| ||||||||2021t22| |||Unrestricted
funds
et€|Restricted
funds|Endowment
funds|Total|funds
fs|Totalfunds| |Receipts|||||||| ||||||||9,144| ||||||||3,576| |||||||2,4',10|2,081| |||||||2,525|1,296| |||||||1,000|| ||||||||I 6,098| ||||10,000||||| ||||||||6,250| |||||||,1S,'Sg0|| ||||||||993| ||||||||993| ||||||||4,719| ||||||||97| ||||||||50,000| ||||||||50.097| |TotalGrosslncom
Asset and investment sales, etc,|"ffiffiffiffiw
I
_t I
_t I||||_t ret
ww||_t| |rottr""";Rt"ffiI=-lE|||||-::
:lI-ll-l||| ## ||For theyear
from|o6to4t22|o6to4t22||To|05t04t23|05t04t23|||| |---|---|---|---|---|---|---|---|---|---|---| ||||2022t23||||||2021t22|| ||Unrestricted
funds|RestrictedEndowment
funds
funds||||Total|funds||Total|funds| ||t||f€||||s|||€| |Payments||||||||||| |]haritablePayments||||||||||| |vlembershipsubscriptionspaidon
Nl.ti^n.l/a^,,nh,/4.a./ni.f
ri^1\|4,929||||||4,929|||4,784| |/outhprogramme and activities|7,805||||||7,805|||3,',t43| |\dultsupportandtraining|30|||||||||| |-oanPrincipal|7.500|||||||||| |-oanlnterest|125|||||||||| |Naterand Sewerage|483|||||||||57| |:lectricity andGas|5-478|||||||||3.508| |nsurance|2.520|||||||||2,519| |icoutHall Repair and Refurbishment|643||13.751|||||||2.500| |icoutHall Running Costs|322|||||||||| |ulaterialsand equipment|656|||||||||623| |)rinting and photocopying||||||||||| |Jniforms andBadges|713|||||||741||| |\GM and trustee expenses|34|||||||||284| |)onation||||||||||200| |)thercosts||||||||||| |Subtotal|||,t7'ta4|||||||| |:undraising expenses||||||||||| |iponsored cycleride|206|||||||||| |lumbleSales|211|||||||||| |/illageDay|448|||||||||| |)therfundraising costs|140|||||||||90| |rotatGrosserp"ra,rrrffi||E-:l||I=EES||t-..l|||l5I]|| |Assetandinvestmentpurchases,t---l
etc.||I-l||f---|
I|I|||f-;l|| |rotatpavme"r"=1,|||
:l|f-=:l||[i|||]t--]5l|| |receipts/(pavm""g@
**e**tweenfunds
**l**astyearendI
,g.saal
rundsthisrearenoffi
Transfersb tweenfunds
Cashfundsastyearend
Cashfundsthisyear
Netof||@
I
ffi|
ffi
a,rurl
ffi|||ffi
ffi
ffil
ffi|||ffi
ffiS|or.r.rl| ## |||||05t04t22| |---|---|---|---|---| ||Unrestricted|Endowment|Totalfunds|Tota!funds| ||funds|funds||| |Cashfunds
Bank current account
Bank current account(camp)
Bank deposit account
TheScoutAssociationShortTerm
InvestmentService
Cash/Floats
Totalcashfunds|7,120
784
30,365
€|€
t_tt-------
t--t-t
t----=
M|t
r--=
H
t.,--
IIr-r
f,.l
l1
l-1
rt|€
7,845
539
24,805
{00| |||-:|r_t
tt-[*l|| ||||t----
_-l
L:-|| |Expenses incurred but notinvoiced||||| ||||-==|| |||ffiffiffi@ffiw3||ffiM| |liabilitieswereapprovedby the Trust
ounts)andsignedontheir behalfby|eeso|n28| |---|---|---| |Print Name||| |v{cilr' 4{fcAUO*a
Bflerr>X55.L^tvt/'|T|chai|