Chair’s Report to Annual General Meeting of 1[st] Poulner Scout Group
1[st] Poulner Scout Group has had a good year of recovery from the difficulties of Covid. Clearly the children have been affected by that in many different ways and this has been noted by leaders on unit meeting nights. However, with expeditions and camps, the resilience in these children has been marked.
I am please to say that we have had a very accident-free year with risk assessments helping to ensure our young people are safe. There have been no “near misses” reported. It is a key part of everyone in 1[st] Poulner that any inappropriate behaviour or action is brought to the attention of the relevant leader to ensure best care for all the young people in the group.
As a result, I would report that the Group is in good health and we must in part thank the children and their parents for embracing scouting in such a positive way. Much of the success is due to the excellent leadership shown by 1[st] Poulner’s leader team and the very important helpers. A big thank you to all of those. We are very short of leaders having lost many during the Covid period and although some of our in-house recruiting has been successful, the Group is still down by at least 5 leaders. The focus of the group is to fill these vacancies as soon as possible. Unfortunately, the confirmation of recruitment help from district and county has fallen well below our expectations and has not produced anyone yet. Shortage of leaders will eventually force the leadership to make some difficult decisions.
And although the visible hard work of the group is carried out by leaders and helpers, I would draw everyone’s attention to the absolutely vital role that the trustees and committee of 1[st] Poulner Scout Group play in the proper running of the group. Many of those trustees have specific roles which are there to ensure the smooth running of this charity. The quiet confidence in which this is done garners great respect from those who know what is happening, and although these people are pretty invisible, I would like everyone to show their appreciation for this uncomplaining hardworking group of individuals.
One of those individuals is our Treasurer, Paul Assheton. The work of a treasurer is never finished but the group can only run well when the assets of the Group are run efficiently and properly. We have been very lucky to have Paul working for the Group for these last few years who has done a superb job of putting the many faceted accounts into true and proper order. As you will see from the next presentation, the accounts are in excellent order.
Sadly, he is to hang up his spreadsheet and retire to a life of luxury. We will miss him. Thank you, Paul.
1st Poulner Scout Group Scout Group Receipts and Payments Account For the yoar from 01Apr-23 3q-Mar-24 ReGeipts and payments 2023124 Unrestricted funds 2022123 Unrestrl¢tsd funds Payments Membershlp Sub5crlptlon8 pald to Dlstrlct IGroup & Explorers) Charltsble Payments Youth programrnp and actSvitle$ (Malawl gran8Mbre0 8t¢ I Aduh Support and trfylnlng 8,fj26 7,381 7,719 286 Rent Watsrand Sewerage 774 Electrlclty Gas 2,668 Insuraneè¥ S Mombernhlps- (Buildingslcontents, H91pprs. Mlnlbusas,,$plnDakor, Easy S¢outlng Repairs and Renewals IBuildingslMAC Malntenanco & Work81 Equlprnent Malntonan¢•, NewlRep13coment Eopt, Part8 onsutnabl&s, prlntlng and photocopylng, otr Carnp costs 4.744 4,060 13.592 6,802 3.839 560 518 8,571 3,641 Clothing & Badges 1,459 1.340 Minibu5 FuelPartslMt¢olMOTIRoad Tax 3,646 3,q84 AGM and trustee expgn8es Phone & Broadband 397 385 Mal$v 20, (repayment of vacclnauon fe681 Actlvity Costs 616 Skf23 costs 1,443 26,710 Oth8feD51s (incl Subs OSM. Donatlon8, Gran¢sl 20,80CI 872 73.903 904 72,248 Sub total Fundraising 8xpense5 Rln9wood ¢arntval costs 275 309 Otherfundral8lny a¢itv1*S Sub total 275 309 rotal Gmss Expendlture 74,178 72,$57 Asset and Invèstment purch06e5, et¢.Ipurcha8eT6sla Battery) 6.113 13,600 Total payments 80,291 86,157 cash fund$ last year end Net of receipts/(paymentsJ 8,796 15,966 1Q3.034 87,469 96,265 Cash funds thls year end 87,068
1st Poulner Scout Group Scout Group Receipts and Payments Account For the year from 01.Apr-23 31.Mar-24 Receipts and Payments 2023124 Unrestricted funds 2022123 Unrestricted funds ReceiptB Donations, lagaclos and $lrnllar income Membership $ubscrlptSon8 (Group & Explororsl Donatlons 18,220 1,144 18,420 1,674 Legacies Gift Aid 4.362 4.691 Otherslmllor Incom8- Sub totsl 23,726 24,685 Grants Maintenance grantlGov•rnment Covid Granti Olhor grants Sub total Fundraising Igrossl xmay street fair 52 Malawi'20 Other fundraising act&vltle5 1 UW Commlsslon,Amazon commi$slonl 257 309 307 Sub total 307 Inve$lment income Bartk interest 824 138 Loan repayment 180 Property Rtnt incorne Otherinvestmènt income 14.966 Sub totsl 17.070 16,284 Other Income phone credlt minibus Income Activities 3,850 42S 2,180 6,660 am Eouipmenl 15al• & Hir81 Clothing & Badges Elèctricity Solar income 11.565 310 91 259 Ski'24 26,710 43,102 20,800 29,91S Sub total rotal Gross Income 84,207 70.191 Asset and Investment sales, &tc.l$trides lan& $lte reconciliatlon.sal¥ to dl$trlcti 4,880 rotal recelpts 89.087 70,191
ststement of assets and liabilities at the end of the year 2023124 Unrestrlcted funds 2022123 Unm¥tricted funds Cash funds Bank current a¢¢ount Bank deposlt account 24,722 23,502 Building soclety account The Scout Ag%o¢latlon Short Term Investment SeNice CashlFloats 71,543 Total cash lunds 96,265 Other monetsry assets Tax claim 87.469 Dèbts du• from tho CountylAr•alDi8trlcVGroup Insuran¢8 Claitn Sub lotal Investment as5et$ Ihve3trnent prOrty- delall Quotod investm8tits Olhor tnv•stm•nts.dgtall Sub total Non monetsry assets for charity's own use 8adoè $to¢k Shop stock oth&rsw¢k 700 900 10 fo Land and bulldlngs (PInr HQ only) M¢tOTvehlcles 400 300,000 11,000 300.000 Scovting equipment. furnlturo etc Otherl & Archory) 12.QOO 90.000 5,000 407.910 90,000 5,000 407,110 Sub total Llabllltl•¥ Accounts notytrt palil Expen$e$ lttcurred but not involced Subscrlptlons not yèipald Loan detall Sub total Contingent Ilabllltl88 and futurè obll9ations Tho above rècolpts and payments a¢¢ount and statement of assets and liabllltle$ wgre approved by tho Trustses on: by (The date of the Executlve Commlttèe meeting that approvod th¢ accounts) and signed on thalr behalf nature Print Name Chair Trsasurar
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee members of 1" Poulner Scout Group On accounts for the year ended 31 March 2024 Charity no (if any} Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust'l for the year ended 31" March 2024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the ACV) I report in respect of my examination of the Trust's accounls carried oul under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. I have completed my examination. l eonfimi that no material matt&rs have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. 8ccounting records Vre not kept in accordan wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Signed: Date: Namo: Jacqueline Jones Relevant professional qualification(s) or body {rf any): Addross: 9A Morant Road Rmgwood BH24 1SX ER October 2018