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Charity Commission Annual Return 2023
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1ST POULNER SCOUT GROUP Charity registration number: 280271
Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked.
This document is a record of the information provided in the Annual Return 2023.
PART A - Charity information
Financial period
Financial period start date
01/04/2022
Financial period end date
31/03/2023
Income and spending
Income £
£ 70,592
Spending £
£ 86,157
Number of contracts from government
How many contracts (other than grant agreements) did your charity receive from central government or a local authority during the financial period for this return? 0
Number of grants from government
How many grants did your charity receive from central government or a local authority during the financial period for this return?
1
Value of grants from government
What was the total value of the grants received from central government or a local authority during the financial period for this return?
£ 0
Income breakdown
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Donations and legacies (excluding Endowments Received)
£ 24,685
Charitable activities
£ 307
Other trading activities
£ 15,284
Investments
£ 0
Other
£ 30,316
Grantmaking
Is grant making the main way your charity carries out its purposes?
No
Recipients of grants
Please round all figures to the nearest pound (do not enter decimal points or commas). Individuals
£ 887
Other charities
£ 500
Other organisations that are not charities
£ 0
Grant recipients related parties
Are any of the grant recipients related parties to the charity?
No
⊠
Trustee payments
Excluding out of pocket expenses, for what were any of the trustees paid during the financial period for this return?
e. None of the trustees have been paid
Did any of the trustees resign and take up employment with your charity in the financial period of this return?
No
Income from outside the UK
Did your charity receive income from outside of the United Kingdom in the financial period of this return?
No
Delivering activities outside the United Kingdom
Did your charity deliver charitable activities outside of the United Kingdom in the financial period of this return?
No
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Spending outside England & Wales
Did your charity spend funds outside of the United Kingdom in the financial period of this return?
No
Total Spending outside England & Wales
£
Trading subsidiaries
Does the charity have any trading subsidiaries?
No
Charity contact details correct
Is the contact address displayed from the Register of Charities, correct?
No
Charity headquarters details correct
Is this the same address that you use as your charity's administrative headquarters?
No
Charity contact address
Address Line 1
1st Poulner Scout Group
Address Line 2
264 Southampton Road
Address Line 3
RINGWOOD
Address Line 4 Hampshire
Address Line 5
Postcode
BH24 1JQ
Country
Charity Headquarters address
Address Line 1
1st Poulner Scout Group
Address Line 2
264 Southampton Road
Address Line 3 RINGWOOD
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Address Line 4 Hampshire
Address Line 5
Postcode
BH24 1JQ
Country
Membership type
Is the charity part of a wider group structure with a parent body and subsidiary bodies? the charity is a Federated member (subsidiary) body
Members entitle to vote
Other than trustees, does your charity have members who are entitled to vote under the charity’s governing documents?
No
Employment contract types
People were permanently employed by your charity
0
People were on fixed-terms contracts with your charity
0
Self-employed people were working for your charity
0
Safeguarding
Has your charity provided services to children and/or adults at risk in the financial period of the return?
Yes
a. All required standard DBS checks have been obtained Not applicable
b. All required enhanced DBS checks have been obtained Yes
c. All required enhanced with Barred List(s) DBS checks have been obtained Not applicable
d. DBS checks are not required other than Basic DBS checks No
Serious Incidents
Has your charity reported all Serious Incidents (including any historical incidents) that the charity became aware of during the financial period of this return?
There were no incidents to report
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External risk and impact
Donations
Negative
Other income - grants
Negative
Other income - contracts
Unknown/No Change/Not Applicable
Other income - investment
Unknown/No Change/Not Applicable
Expenditure on charitable activities
Positive
Expenditure on overheads
Positive
Number of volunteers
Negative
Number of employees
Unknown/No Change/Not Applicable
Number of trustees
Negative
Fundraising activities
Negative
Capacity to deliver services
Unknown/No Change/Not Applicable
Total service demand
Unknown/No Change/Not Applicable
Volunteers
Excluding trustees, provide an estimate of the number of volunteers who carried out charitable activities on behalf of your charity in the United Kingdom during the financial period of this return?
40
Privacy statement
Any information you give us will be held securely and processed only in accordance with the rule on data protection. We will not disclose your personal details to anyone unconnected to the Charity Commission unless:
-
you have consented to their release; or
-
we are legally obliged to disclose them; or
· we regard disclosure as either (a) necessary so that we can properly carry out our statutory functions or (b) necessary in the public interest.
We may share and disclose information about you with relevant public authorities, regulatory bodies and agencies, outside the Charity Commission but only if:
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· we can lawfully do so; and
· we decide that disclosure is necessary for national security, crime detection, prevention, and law enforcement, or other issues in the public interest
Information we collect about you
We will use this information:
To enable us to carry out our statutory functions and duties;
This will include the following actions:
(a) update, consolidate, and improve the accuracy of our records;
(b) undertake crime detection and prevention and law enforcement and assist the third parties specified above to investigate or prevent crime and carry out law enforcement;
(c) data analysis, testing, research, statistical and survey purposes
Information we receive from other sources.
Information we receive from other sources
We may combine this information with information you give to us and information we collect about you.
We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
We will ensure that any such disclosure and use is proportionate; considers your right to respect for your private life; and is done fairly and lawfully in accordance with the data protection principles of the Data Protection Act.
The Data Protection Act 1998 regulates the use of 'personal data', which is essentially any information, however stored, about identifiable living individuals.
As a 'data controller' under the Act, the Charity Commission must comply with it. Any changes we may make to our privacy statement in the future will be set out in the replacement version of this form.
Please check back frequently to see any updates or changes to our privacy policy.
Declaration
This annual return has not been submitted and no Declaration has been made
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1st Poulner Scout Group Scout Group Receipts and Payments Account
Year start date
Year end date
| For the year from |
01-Apr-22 | T o |
31-Mar-23 | |
|---|---|---|---|---|
| Receipts and Payments | ||||
| Receipts | 2022/23 Unrestricted funds £ 18,420 1,674 - 4,591 - 24,685 - - - - - - - - - - - 307 307 138 180 14,966 15,284 13 2,180 1,722 4,938 3 259 - - 20,800 29,915 |
2021/22 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions (Group & Explorers) | 18,420 | 19,180 | ||
| Donations | 1,674 | 794 | ||
| Legacies | - | - | ||
| Gift Aid | 4,591 | 842 | ||
| Other similar income - | - | |||
| Sub total | 24,685 |
20,816 | ||
| Grants | - | - | ||
| Maintenance grant (Government Covid Grant) | - | 10,666 | ||
| Other grants | - | 900 | ||
| Sub total | - |
11,566 | ||
| Fundraising (gross) | - | - | ||
| - | - | |||
| - | - | |||
| Gang Show | - | - | ||
| - | ||||
| - | - | |||
| - | - | |||
| Malawi'20 | - | 107 | ||
| Other fundraising activities - ( Bags2School, UW Commission) | 307 | 280 | ||
| Sub total | 307 |
387 | ||
| Investment income | ||||
| Bank interest | 138 | 6 | ||
| Loan repayment | 180 | - | ||
| Property Rent income | 14,966 | 11,800 | ||
| Other investment income | ||||
| Sub total | 15,284 |
11,806 | ||
| Other Income | ||||
| phone credit | 13 | |||
| minibus income | 2,180 | 400 | ||
| Activities | 1,722 | 530 | ||
| Camps | 4,938 | 564 | ||
| Equipment | 3 | 886 | ||
| Clothing & Badges | 259 | 10 | ||
| Malawi '20 refund from airline | - | - | ||
| Strides Lane repayments | - | 490 | ||
| Ski'23 | 20,800 | - | ||
| Sub total | 29,915 | 2,880 | ||
| Total Gross Income | 70,191 | 47,455 | ||
| Asset and investment sales, etc.(sale of mini bus) | - | 3,000 | ||
| Total receipts | 70,191 | 50,455 |
||
| 1 |
1st Poulner Scout Group Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01-Apr-22 | T o |
31-Mar-23 | |
| Receipts and payments | ||||
| Payments | 2022/23 Unrestricted funds 7,381 - 7,719 - - 774 2,668 4,060 13,592 3,839 518 3,641 1,340 3,184 - 385 - 1,443 20,800 904 72,248 309 - - 309 |
2021/22 Unrestricted funds |
||
| Membership Subscriptions paid to District (Group & Explorers) | 7,381 | 8,089 | ||
| Charitable Payments | - | 1,205 | ||
| Youth programme and activities (Malawi grants,Jamboree etc ) | 7,719 | - | ||
| Adult support and training | - | 1,850 | ||
| Rent | - | - | ||
| Water and Sewerage | 774 | 562 | ||
| Electricity and Gas | 2,668 | 2,092 | ||
| Insurances & Memberships - (Buildings/Contents, Helpers, Minibuses, ,Spinnaker, Easy Scouting ) | 4,060 | 3,493 | ||
| Repairs and Renewals (Buildings/MAC Maintenance & Works) | 13,592 | 9,549 | ||
| Equipment Maintenance, New/Replacement Eqpt, Parts | 3,839 | 1,566 | ||
| Consumables, printing and photocopying, etc | 518 | 360 | ||
| Camp costs | 3,641 | 1,470 | ||
| Clothing & Badges | 1,340 | 1,945 | ||
| Minibus Fue/Parts/Mtce/MOT/Road Tax | 3,184 | 5,269 | ||
| AGM and trustee expenses | - | - | ||
| Phone & Broadband | 385 | 353 | ||
| Malaw' 20, (repayment of vaccination fees) | - | 1,359 | ||
| Activity Costs | 1,443 | - | ||
| Ski'23 costs | 20,800 | - | ||
| Other costs (incl Subs OSM, Donations, Grants) | 904 | 230 | ||
| Sub total | 72,248 | 39,392 | ||
| Fundraising expenses | ||||
| Ringwood Carnival costs | 309 | - | ||
| - | - | |||
| Other fundraising activities | - | - | ||
| Sub total | 309 | - | ||
| Total Gross Expenditure | 72,557 | 39,392 | ||
| 13,600 | ||||
| Asset and investmentpurchases, etc.(purchase Solarpanels) | 13,600 | 12,000 | ||
| Totalpayments | 86,157 | 51,392 | ||
| - 15,966 103,034 87,068 |
||||
| Net of receipts/(payments) | - 15,966 | - 937 | ||
| Cash funds last year end | 103,034 | 103,971 | ||
| Cash funds thisyear end | 87,068 | 103,034 | ||
| 2 |
Statement of assets and liabilities at the end of the year
| 2022/23 Unrestricted funds 23,502 63,967 ** - - 87,469 - - - - - - 900 10 - 300,000 12,000 90,000 5,000 407,910 - - - - - Sub total Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities Motor vehicles Scouting equipment, furniture etc Other ( Rifle & Archery) Sub total Liabilities Non monetary assets for charity's own use Badge stock Shop stock Other stock Land and buildings (Poulner HQ only) Investment assets Investment property - detail Quoted investments Other investments - detail Sub total Total cash funds Sub total Cash funds Bank current account Bank deposit account Building society account The Scout Association Short Term Investment Service Cash/Floats Other monetary assets Tax claim Debts due from the County/Area/District/Group Insurance claim** |
2022/23 Unrestricted funds 23,502 63,967 ** - - 87,469 - - - - - - 900 10 - 300,000 12,000 90,000 5,000 407,910 - - - - - Sub total Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities Motor vehicles Scouting equipment, furniture etc Other ( Rifle & Archery) Sub total Liabilities Non monetary assets for charity's own use Badge stock Shop stock Other stock Land and buildings (Poulner HQ only) Investment assets Investment property - detail Quoted investments Other investments - detail Sub total Total cash funds Sub total Cash funds Bank current account Bank deposit account Building society account The Scout Association Short Term Investment Service Cash/Floats Other monetary assets Tax claim Debts due from the County/Area/District/Group Insurance claim** |
2021/22 Unrestricted funds |
|---|---|---|
| Cash funds | ||
| Bank current account | 23,502 | 44,948 |
| Bank deposit account | 63,967 | 58,087 |
| Building society account | ** | ** |
| The Scout Association Short Term Investment Service | - | - |
| Cash/Floats | - | - |
| Total cash funds | 87,469 |
103,035 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | ||
| Investment assets | ||
| Investment property - detail | - | - |
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | ||
| Non monetary assets for charity's own use | ||
| Badge stock | 900 | 800 |
| Shop stock | 10 | 200 |
| Other stock | - | - |
| Land and buildings (Poulner HQ only) | 300,000 | 260,000 |
| Motor vehicles | 12,000 | 14,000 |
| Scouting equipment, furniture etc | 90,000 | 100,000 |
| Other ( Rifle & Archery) | 5,000 | 6,000 |
| Sub total | 407,910 |
381,000 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | ||
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | - |
- |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on: ___ (The date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| by | |
|---|---|
| Signature | Print Name |
| Chair | |
| Treasurer |
3
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