Pembury Village Hall Management Committee
AGM MINUTES
Monday 13th July 2026 at 8pm
1] Present- Tru8tses: Mike car￿right, Trudy Oonachie, Kelth Hemstalk,
Lisa Maddison-Brown, James ￿TrIlehOrn and Gillian Williamson.
Managers: clai￿ Knoops, Deborah Vandeverre,
Apologies- Amanda Everett. Maggie Weaver, Emily Wright
No shows- Sadie Van der Spuy.
There were no members of the public present.
The Chaiman opened the meeting and welcomed everyone.
21 Minutes of last AGM: 16th July 2025.
Minutes of the last AGM were signed and approved.
Matters arising: there were no matters arising.
3] Chalnnan's Roport (KH)
Last year started off quietly through the summer.
Solar lights V￿re installed along the driveway which have been well received by hall
users.
In Dec 2025 and again in Jan 2026 we were hit by the water shortage and cuts, we
managed to get through those but nevertheless this lurks in the background.
In March 2026, 24 solar panels with 2 x SkVIth batteries and inverter were installed
by SolarThem. This is proving to be a sound investment., we are currently enjoying
period of long, bright days, meaning we have excess capacity which we are selling
back to the grid.
Discussion and final decisions were made to purchase and install an extemal
defibrillator (scheduled for early summer) - with thanks to donations from some
regular hirers - this has resulted in only nominal cost to the hall.
The hall has had regular routine maintenance, is in good shape and continues to
operate well.
Looking forward to nexi year. we are keeping our eyes on the hall floor, which will
require a major project at the appropriate time.
Thanks to our two managers who continue to work hard to ensure smooth running.
4] Booking Managerfs Raport
Bookings: Regular hires.. we have a new Italian class which has been running in
the meeting room.
Meeting room now booked out virtually every Sunday wrth bNo different hirers
booking month by month,. this allows us flexibility to offer others the opportunity to
book one-off events. The hall is busy in the week and at the weekends- though not
every Saturday evening, the Sat evening hire goes in fits and starts, generally ticks
over.
Private hires: with the exception of a coup5e of complaints from neighbours regarding
inconsiderate parking, and the usual minor issues of the hall not being left as clean
and as tidy as it should have been, it has been a good year, with a variety of events
including wedding re￿ptionS and concerts.
Maintenanc•.' In February 2026, the carpet in the meeting room was replaced. and
the main hall, foyer and kitchen were painted.
Solar power system successfully installed as already mentioned by the Chairman.
Defibrillator was due to be installed in May 2026.

S] Finance Managerfs Report
Ac¢ounts.' Annual accounts for 2025-26. now retumed from accountsnt and copies
were presented to the committee. Income was £46,831 and expenditure was
£29,187. After deducting £8.055 for financial expenses (mainly depreciation) we had
a surplus of £9,589. Trustees were very happy with the figures.
The solar panel systern cost of £20,144 is shown under 'Equipment, machinery and
vehicles, (as they are an asset) on the Balance Sheet. This figure was then worked
into a revised depreciation amount (this year £7,995).
Total asset value has increased from last year to this year at £659,165. (Balance
sheet- this includes the building, equipment and funds held in our bank accounts).
6] Approval of updated Ro$erV￿ Pollcy.
All Trustees saw this at the April 2026 meeting. it had been updated to reflect
progress with projects and the latest reserve sum held in our UT8 savings account.
All 8greed to approve it.
n Appolnknont of naw Commltt•a M•mbarn
(a) El•ctsd m•mb•rn Imax no. 31
Amanda Everett proposed by GW and seconded by KH
James Whitehorn proposed by GW and seconded by KH
Emily Wright proposed by GW and seconded by KH
(b) Ropre8•ntstlVo m•mb•rn from PPC Imax no. 3]
Lisa Maddison-Brown and Maggie Weaver have been nominated as the team
of PPC reps by Pembury Parish Council.
There is currently one vacancy.
Ic) Rapr080ntatlv• mombors from organl•atlon• [max no. 9]
Bridge Club
Keith Hemstslk
Evening Wl
Gillian Williamson
U3A
Mike Cartsvright
U3A
Trudy Donachie
360 Dan
Sadie Van4Yer-Spuy
There are four vacancies for these reps. Noted that some of the original
organisations listed in the Charity Commission Scheme no longer exist.
(We continue to try to get new Trustees from all regular groups).
(d) Co•optsd membern [max no. 2]
There are currently two vacancies. Noted that we don't have to walt for the
next AGM rf there We￿ any suitsble candidates willing to be co-opted.
8] Any othor 8usin•s8
There was no further business and the meeting was dosed.
Date for next AGM
Monday 12th July 2027. startlng at 8pm.

Ind•
ndent
xamlnerfs re
ort to the Irusl s ol Pemb Vlla
I report on the accounls of the Trust for the yeor ended 31 Morch 2026. which are set out on Ihe preceding
poges.
• Hall
live r
on
miner
The chorify's trustee5 are responsible for the preporolion ol the occount5. The charity's tnJslee5 consider that
an oudil is not required for this yeor under section 144121 of the ChorilES Act X)I I (the 2011 Act) and thol
on independent examinotion is needed.
It is my responsibility to:
exomine Ihe 'lncome ond Exp8ndilure' occounts vnder s8Ction 145 01 the ￿)7 l Act
lo follow the Procedures laid down in Ihe generol Direclions Given by the commission under seclion
145151 Ibl of the 2011 Act
lo slole wh8ther P¢Yticul(y matlefs have come to my ottenlion
nl
My examinolion was carried out in accordance ￿￿th the generol D¥ections given by the Charity
Commission.
An examinalion includes a review of the accounting records kept by the chority and a comparison ol the
accounts presenl&d wlh those rec¢yds. It also inclvdes con5idefalion ol ony unusuol ilems or disclosures in
the accovnts, and seeking exFAanotions trom ycw os Iwstees conceming ony such motters.
The procedures undertaken do not Provide oll the evidence Ihol would be required in on audil and
consequently no opinion is given 0$ lo whether the occounts present o 'true and fair vi8w' ond the repixt is
limited lo those moller5 sel out in the next 5tolemenl.
In
nt
min
nl
In connection wlh my exominolion. no mall•r has com• to my ottenllon:
I I I which gives me reasorbable couse to believe that in ony mat￿101 fespect the requirements:
to keep accounting records in accordance with wtion IX) ol Ihe X)I l Acl and
to prepare occovnls which occord ￿￿th the occounting records ond comply with the occounling
requirements of the Xil l Acl hove not been met or
121 to which. in my opinion. ottention should be dr¢NI in ￿def to enable o proper understanding ot th8
accounts lo be reached
vesF
Lld
Associotion of Chartered Certiffed Accountants
Hildenbrook House. The Slode, Tonlyidge. Kent TN9 1 HR.
291h Moy 2026

Pembury Village Hall
Income and Expenditure Account5
31 March 2026

Pembury vllioge Hall
Approval slalement
l approve the account5 which cornpr￿e of the Income ond Expenditure Account. I
acknowledge my responsibility for the accounts. including the opr¥opllateness ot the
opplicoble linonciol rep￿ting fromew(yk. and fci providing Apex with oll information ond
explanotion5 nece550ry lor their complolion.

Pembury Vlllage Holl
Income and Expendlture Account
lor Ihe y•af ended 31 March 2026
2026
2025
Income
Renl receivable
Less.. Private hire relvn(ts
Licence lees
Grants
Oonolions
Bank interest
44.430
13961
42,935
20
5.950
493
2.184
51,582
?.636
46.831
AdmlntstraHv• Exp•ns•i
Actmin fees
Audit fees
8uilding mointenonce
Equipment moint8nonce
Miscellaneous
Performing Righls Society
T&l&phone and internet
Woter rates
Cleaning
Gos
El&clricily
Insuroncg
10.987
11,244
290
2,012
1,307
264
439
1.670
2.415
371
515
I.￿27
520
4.PA12
2.697
2.a89
1,794
29.187
642
4,727
2,609
2,096
1.730
28.240
Flnanclal Exp•ns•i
Bonk chorges
Depreclotlon and105511rKofiII on sale
7,995
8.055
5.851
Exc•s* ol Incom• ov•r Exp•n¢thM•
17,431

Pembury Vlllage Hall
Bolance Sheet
as ot 31 Moich 2026
2,026
2025
Assets
Building al c05t
Equipment. machinery and vehicles
Oeblors and prepoymenls
Current acounl
Dep05i* occount
524.181
53.293
524,181
33.149
5.976
75,715
659.165
2,767
78.235
638.332
Llablllll•s
Credilofs and occnjed expenses
659,165
638.332
N•t oss•ts r•pres•nled by
Balonce al 510rt ol period
Exces5 01 Income over Expenditure
Add bock non cosh expendilvre.
639,332
9.589
7,995
626.752
17.431
5.851
639,926
642,070
'depreciation