Witchford Playing Fields Association Trustees’ Report Year Ended 31 October 2024
Constitution
The charity was created by a trust deed dated 31 December 1961 by conveyance of land previously owned by the Church Commissioners. This land comprises 4.878 acres located in the parish of Witchford and is known as the playing fields.
Charity Objects
The property is held in trust for the purpose of a village hall and playing fields for the use of the inhabitants of Witchford and the surrounding area, without distinction of sex, political, religious, or other opinion. It is to be used particularly for meetings, recreation, and leisure-time activities, with the objective of improving the conditions of life for the local community.
After payment of administration expenses, the net income is to be applied by the management committee in one or more of the following ways:
-
In the maintenance, upkeep, and insurance of the trust property, and payment of rates, taxes, and other related costs;
-
In furthering the purposes outlined in the trust deed.
Review of the Year’s Activities
During the financial year ended 31 October 2024, the charity reached a key milestone with the completion of major internal renovation works to the village hall and playing fields. These improvements have significantly upgraded the quality, safety, and accessibility of the facilities, laying the groundwork for increased community use and supporting a wider range of activities for residents of Witchford and the surrounding area. Focus will now move to the improvement of the outdoor facilities and the construction of changing rooms.
These works are directly aligned with the charity’s objectives to promote community wellbeing through the provision of recreational and meeting spaces.
The trustees had previously explored the formation of a trading subsidiary to develop commercial activities that would support the charity’s long-
term financial sustainability. However, progress on this was deliberately delayed due to the need to focus resources and attention on delivering the renovations, which experienced some setbacks linked to the tail-end effects of the COVID-19 pandemic and related cost inflation and delays.
Despite the delay, the trustees are pleased to confirm that a wholly owned trading subsidiary was successfully incorporated and began trading on 28 April 2025. The subsidiary will operate income-generating ventures that complement the charity’s core aims, with all profits to be reinvested into the charitable work of the Association.
The trustees are satisfied that the charity is now well placed to expand both its community impact and long-term financial resilience.
Public Benefit Statement
The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. The upgraded hall and playing fields continue to provide tangible benefit to the Witchford community by facilitating inclusive access to improved recreational, social and leisure opportunities.
Witchford Playing Fields Association
Income and Expenditure Account
Year Ended 31 October 2024
| Incoming Resources Rental Income Other Income Grants Total Incoming Resources Resourced expended Cost of generating funds Wages General administratition Finance Bank Charges Legal and Professional Depreciation Total Resources Expended Net Movement in Funds Balance brought forward Balance carried forward |
2024 £ 26,874 7,496 41,850 76,220 8,893 17,051 0 358 3,787 30,089 46,132 292,275 338,407 |
2023 £ 15,421 4,345 86,342 |
|---|---|---|
| 106,107 | ||
| 5,830 15,036 0 458 1,780 |
||
| 23,104 | ||
| 83,003 209,271 |
||
| 292,275 |
Witchford Playing Fields Association
Balance Sheet
Year Ended 31 October 2024
| Fixed Assets Tangible assets Current assets Stocks Debtors Prepayments & Accrued income Cash at Bank and in hand Creditors:Amounts falling due within one year Current Liabilities Net Current Assets Total assets less current liabilities Net Assets Capital and reserves Current Year Earnings Retained Earnings Revaluation reserve Unrestricted general fund Shareholders' Funds |
2024 £ 0 0 5,000 11,191 |
385,096 10,608 395,705 395,705 46,132 159,849 86,013 103,711 395,705 |
0 0 5,000 8,668 |
2023 £ 341,678 7,895 |
|---|---|---|---|---|
| 16,191 5,583 |
13,668 5,773 |
|||
| 349,573 | ||||
| 349,573 | ||||
| 83,004 76,845 86,013 103,711 |
||||
| 349,573 |
Witchford Playing Fields Association
Notes to the Financial Accounts
Year Ended 31 October 2024
1 Accounting Policies
- 1.1 The financial statements are prepared unde the historical cost convention modified to include the revaluation of certain assets and in accordance with applicable accounting standards, and in accordance with the Financial Reporting Standrards for Smaller Entities.
1.2 Turnover
Turnover represents the total invoice of sales made during the year and derives from the provision of goods within the associations activities.
1.3 Tangible fixed assets and depreciation
Depreciation is provided at rates to write off the cost off the valuation less residual value of each assets over its expected useful life, as follows:
Land and buildings Furniture, fittings and equipment
Delapidations considered 15% on reducing value
1.4 Stock
Stock Is valued at the lower of cost or net realisable value
2 Turnover
The total turnover of the association has been derived from the principal activities wholly undertaken in the United Kingdon
3 Operating profit/loss
| Operating profit/loss is stated after charging Depreciation |
2024 £ 3,787 |
2023 £ 1,780 |
|
|---|---|---|---|
Witchford Playing Fields Association
Notes to the Financial Accounts continued
Year Ended 31 October 2024
| 4 Tangible fixed assets Cost/Valuation at 1 November 2023 Additions At 31 October 2024 Depreciation at 1 November 2023 Additions At 31 October 2024 Net Book Value At 1 November 2023 At 31 October 2024 5 Debtors Trade debtors Prepayments 6 Creditors Trade Creditors Taxes Accruals |
Land and Fixtures Car park Construction Buildings fittings & & in Freehold equipment Play area Progress Total 150,000 78,100 6,532 168,740 403,372 211,441 4,474 -6,532 -168,740 |
Land and Fixtures Car park Construction Buildings fittings & & in Freehold equipment Play area Progress Total 150,000 78,100 6,532 168,740 403,372 211,441 4,474 -6,532 -168,740 |
Land and Fixtures Car park Construction Buildings fittings & & in Freehold equipment Play area Progress Total 150,000 78,100 6,532 168,740 403,372 211,441 4,474 -6,532 -168,740 |
|---|---|---|---|
| 361,441 | 82,574 0 |
0 444,015 |
|
| 0 0 |
55,162 6,532 3,756 -6,532 |
0 61,694 0 -2,776 |
|
| 0 | 58,918 0 |
0 58,918 |
|
| 150,000 | 78,100 6,532 |
168,740 403,372 |
|
| 361,441 | 23,655 0 |
0 385,096 |
|
| 2024 £ 0 5,000 5,000 0 873 0 873 |
2023 £ 0 5,000 5,000 0 1,114 0 1,114 389,224 |
Independent examinevs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES SectiC*n"A. liirlépertdentExamirierfs Report.. Reportts th8 Iruyte8si&lr8Llvr¥l members of wircwffo PLfr7IM& FirLQ hssc(iJYMoAI On ac¢ounts forth¢ year nded 315+ Io z4- CharSty no.: Company no,: S•t out on pages Retrpectlye Tesponslbllltle8 of trustees and examlner Thp trustees (who are also Ihe dlFeGtors of the companyforlh¢ purposes of company law) arg re¥ponslblg forthe preparatlcbn of tho accountg. The charlty's tru5tse5 considErthat an audit 18 not requlred hr this year under seollon 144 of the ChAritleg Act 2011 (th¢ Ch8rilie5 Ath) and thot an Independent oxamlnallon 18 ng&ded. ffhè ohorlty's gTOS5 Tncome exceeded £250,000 and l am qualmled lo undertoke tho eXamInaon by belng a quallfted member cf [named bDdysJ. D81è18 l J IfnotappllGabla. 11 Is my.r#spon$lblllty to: exomlne the a¢¢ounts undtyr section 145 of tho Charftl86 A¢t. to followtha procedures iald down In the 98natal Dlrections gIv8n by the Charity ComrnlsBlon {under8edlcn 14615}Ib) of Iho Charilles A¢t, And to atats whether p4rfwl4r matsr¥ have 4Jom¢ to my attentlon Ba$18 ol Independènt My exarnlnation was oarrfed out In 8Kor<l4nce vAth gonoral DlrecUon8 9fv¢n •xamlnof8 #tst•m•nt bylh8 Charfty Commlsslon. An examlnatl)n In¢ludo8 o revlew of the aooountlng re(ord8 kept by the char6ty snd a compaflson of the sccounts pre6ent¢d wtth thoBe Teccrds. 11 %150 inGludes wnslderatton of any unusual Itéms ordisd¢sures In tho aGoounts. ond $eeking explanatlons frorn fhe truglees eoncernlng any svch matters. The procedures undertaken do not PTovlde all the evldence that would be iequii¥d in an audlt, and ¢on¥equ8ndy no opinion is glven 88 to whglhgr th& aecounts presenta Iiue and falff view and tho rnPQrt Is Ilmlt¢d te thoBe mqtter8 Set out in the st8t&m8Trt b810w.
Independent In ¢Dnnect(on with my examination, no mateTio1 matters have come to my ¢xarnlnerfs statement attentlon lother than thatdiGdosed below"? whkh giv m? cause to believe that any material respera.. • acrounUny rerords not kept In ac¢Drd?nc8 with $¢ollon 386 01th¢ Companie5Act 2006; or .the accounts do not a¢cord wlh 8uch records; or * Ihe 8c¢ounls do not complywllh relevant acGounling rffjuiremgnts under s¢tstion 350 Df the Comp¥rye$ Act 2006 olher fhgn any requirÈmeTrtthalthe aocounE& give 9'true and falrf vlew whl¢h is Iiol a matter nSIdered as part of an 5ndepEndent examinaUon,- or •fhe accounts haye not b@en prepored In accordance with th8 Charftles SORP (FRS102). I have Cum? aorovd no othermatter8 Sn ¢oTrne¢tlon vfjlh the ex8mtn•llon to whlch attentlon should b8 drawn ltri thi8 rep¢ri In orderto $nablo a proper undarstandlrg of the aooounts to be rea¢h&d. 81gnod.' Date: Name: rtOEDtr A£wrÈ5 UmiraD Relevant proles8lonal quallflcatlorfsj or body (if any): Addr•s4', sipR>S Sertion Dis¢lo5urp