## **WITCHFORD PLAYING FIELD ASSOCIATION** ## **TRUSTEES REPORT AND UNAUDITED ACCOUNTS** **FOR THE YEAR ENDED 31[ST] OCTOBER 2021** ## **Witchford Playing Fields Association Legal and Administrative** ## **Year ended 31 October 2021** **Trustees at end of year** Martin Skilbeck - Chairman Glenn Mathias - Vice Chairman Paula Hall - Secretary Lewys Thomas - Treasurer Thomas Brand Helen Edwards Ray Harding George Jellicoe Richard Grey John Grover Catherine Willis **Charity Number** 280210 **Business Address** Bedwell Hey Lane Witchford Ely Cambs CB6 2JN **Correspondence Address** As above **Independent Examiner** Proedge Associates Limited Unit 1H Grovemere House Lancaster Way Business Park Ely CB6 3NW ## **Witchford Playing Fields Association** ## **Contents** ## **Year Ended 31 October 2020** ||**Page**|| |---|---|---| |Trustees Report|1 to 2|| |Independent Examiners Report||3| |to 4||| |Income and Expenditure Account||| |5||| |Balance Sheet||| |6||| |Notes to the Account||7| |to 8||| ## **Witchford Playing Fields Association** ## **Trustees Report** ## **Year Ended 31 October 2021** The Trustees present their report and financial statements for the year ended 31 October 2021 ## **Constitution** The charity created by a trust deed on the 31[st] December 1961 by the conveyance of land previously owned by the Church Commissioners. This land comprised 4.878 acres situated in the parish of Witchford, and known as the playing fields. ## **Charity Objects** The property shall be held upon trust for the purpose of a village hall and playing fields for the use of inhabitants of Witchford and the neighbourhood without the distinction of sex, or of political religious or other opinions, and in particular for the use of meetings, and for other forms of recreation and leisure time occupation, with the hope of improving the conditions of life for the said inhabitants. After the payment of any expenses of administration the net income shall be applied by the management committee in one or other of the following ways: -In the maintenance, upkeep and insurance of the trust property and the payment rates, taxes and other expenses in connection here with and its use for the purpose specified in the trust deed; -In otherwise furthering the purpose of the trust deed. ## Review of the Year’s Activities With the hall now on a stable footing the trustees are looking to the future and the hall development. A bank reserve account has been set up to save funds towards the modernisation, extension, and development of the hall. The hall has also advanced its plans to open a trading subsidiary to allow it to operate new ventures arising from the development of the hall and its facilities with the goal of generating profit to re-invest into the charity. The trustees are satisfied that the objects of the charity have been met and the operation and financial review are satisfactory. ## **Public benefit from the objects** The trustees feel that full benefit is given to the people of Witchford with the use of the playing fields and the increased hiring of the hall. ## **Charities and risk management** The trustees have considered the risk to the charity and believe they have all relevant matters under control and have followed the normal guidance given by the Charity Commissioners. ## **Witchford Playing Fields Association** ## **Trustees’ Report continues** ## **Year Ended 31 October 2021** ## **Trustees** The People who have served as trustees for all or part of the year are; Martin Skilbeck, Glenn Mathias, Paula Hall, Lewys Thomas, Thomas Brand, Helen Edwards, Ray Harding, George Jellicoe, Richard Grey, John Grover, Catherine Willis ## **Trustees’ responsibilities** The trustees are responsible for preparing the trustees’ report and the financial statements in accordance with applicable law and United Kingdom accounting standards. The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the charity and of the incoming resources and application or resources of the charity for that period. In preparing these financial statements the trustees are required to; 1. Select suitable accounting policies; 2. Observe the methods and principles in the Charities SORP; 3. Make Judgements and accounting estimates that are reasonable and prudent; 4. Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will not continue operation. ## **Independent Examiner** Proedge Associates Limited were invited to be the Independent Examiner for these accounts and will be invited to examine the 2021 accounts. Approved by the trustees on 25/06/2022 Signed………………………………………………….. ## **Witchford Playing Fields Association** ## **Income and Expenditure Account** ## **Year Ended 31 October 2021** |**Incoming Resources**
Bar Sales
Rental Income
Other Income
Grants
Total Incoming Resources
**Resourced expended**
**Cost of generating funds**
Bar Expenses
Wages
General administratition
**Finance**
Bank Charges
Legal and Professional
Depreciation
Total Resources Expended
Net Movement in Funds
Balance brought forward
Balance carried forward|2021
£
0
5,801
516
28,917
35,233
0
9,406
4,229
1
1,365
719
15,720
19,513
103,712
123,226|2020
£
5,446
10,346
1,123
18,000| |---|---|---| |||34,915| |||4,823
3,017
28,569
1
2,486
865| |||39,761| |||-4,846
108,558| |||103,712| ## **Witchford Playing Fields Association** ## **Balance Sheet** ## **Year Ended 31 October 2021** |**Fixed Assets**
Tangible assets
**Current assets**
Stocks
Debtors
**Cash at Bank and in hand**
**Creditors:Amounts falling due**
**within one year**
Current Liabilities
**Net Current Assets**
**Total assets less current liabilities**
**Net Assets**
**Capital and reserves**
Revaluation reserve
Unrestricted general fund
Shareholders' Funds|2021
£
0
0
54,218|155,019
54,218
209,237
209,237
86,013
123,226
209,239|2020
£
0
3,890
31,263|155,488
34,237| |---|---|---|---|---| ||54,218
0||35,153
917|| |||||| |||||189,725| |||||189,725| |||||86,013
103,712| |||||189,725| ## **Witchford Playing Fields Association** ## **Notes to the Financial Accounts** ## **Year Ended 31 October 2021** ## 1 **Accounting Policies** - 1.1 The financial statements are prepared unde the historical cost convention modified to include the revaluation of certain assets and in accordance with applicable accounting standards, and in accordance with the Financial Reporting Standrards for Smaller Entities. ## 1.2 **Turnover** Turnover represents the total invoice of sales made during the year and derives from the provision of goods within the associations activities. ## **1.3 Tangible fixed assets and depreciation** Depreciation is provided at rates to write off the cost off the valuation less residual value of each assets over its expected useful life, as follows: Land and buildings Delapidations considered Furniture, fittings and equipment 15% on reducing value ## 1.4 **Stock** Stock Is valued at the lower of cost or net realisable value ## **2 Turnover** The total turnover of the association has been derived from the principal activities wholly undertaken in the United Kingdon ## **3 Operating profit/loss** Operating profit/loss is stated after charging Operating profit/loss is stated after charging 2021 2020 £ £ Depreciation 719 865 ## **Witchford Playing Fields Association** ## **Notes to the Financial Accounts continued** ## **Year Ended 31 October 2021** |4
**Tangible fxed assets**
**Cost/Valuation**
at 1 November 2020
Additions
At 31 October 2021
**Depreciation**
at 1 November 2020
Charge for the year
At 31 October 2021
**Net Book Value**
at 1 November 2020
At 31 October 2021
**5**
**Debtors**
Trade debtors
Prepayments
6
**Creditors**
Trade Creditors
Taxes
Accruals|**Land and**
**Fixtures**
**Car park**
**Buildings**
**fttings &**
**&**
**Freehold**
**equipment**
**Play area**
**Total**
150,000
57,512
6,532
214,044
250
250|**Land and**
**Fixtures**
**Car park**
**Buildings**
**fttings &**
**&**
**Freehold**
**equipment**
**Play area**
**Total**
150,000
57,512
6,532
214,044
250
250|**Land and**
**Fixtures**
**Car park**
**Buildings**
**fttings &**
**&**
**Freehold**
**equipment**
**Play area**
**Total**
150,000
57,512
6,532
214,044
250
250| |---|---|---|---| ||150,000|57,762
6,532|214,294| ||-
-|52,024
6,532
719
-|57,691
719| ||-|52,743
6,532|58,410| ||150,000|5,488
-|155,488| ||150,000|5,019
-|155,019| |||2021
£
0
0
0
0
0
0
0|2020
£
1,884
0
1,884
0
339
200
539| Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Séo£io T•￿ty￿￿1W'.. Report to tha tsu5t¥esltllr¥<s￿l members of On accounts for the ye8r ended Istr OcTD@gQ ¢harlty no.: 2£0210 Compzny no.: Set out on paue$ Respectlve re9ponsibilitle8 af trustee8 and exèmlner The trustee51who also the directors of the company for thé purp08es of COFnpany1ow) aro responsible for Iha preparation of the accounts. The harity's trustees considerthat an audit 18 not required for th[8 yoar undar s@dion 144 of th• ChBTilles Act 2011 (the Charllies Act) and that an Ind¢pendenl exsmlnation is needed. rrha charfty's gross Incomo exceèded £260,000 and l am qualified to undertake the examlnation by belng qualrfiod member of Inam•d body]l. 001916 [ ] Ifnot &ppll¢obl8. It Is my.respon$iblllty to., examlne the accounts und8r sectlon 145 of the Charilles Act, lo follow the proeAdures lald down In tho gènèral Dlrecllons glven by Ihe Ch8rty Commis¥lon {und8r Sedon 1451Sllb) of the Charilles Act, and to state whelher p&rtlculor matters have ￿me lo my attentlon 88s18 of Independent My examlnatlon wa8 oarrfed out In 80cord8nce wlth general DITecllon8 9lven amln8Vs &tat&ment by the Chartty CommlBslon. An examlnatlon Includes o revlew of thg accounting records kept bylhe charity snd a cDmparfson of the a¢¢ounts presented wlth Ihose Tecords. It al60 Includ0$ Gonslderallon of ary unusual item8 ordl8cl¢sures In Ihe ac¢ounts, and seeklng explanatioiis from th trustees concerning any $v¢h matter8. Tho pr0¢9dures undertaken do nol provlde all the evldenco that would be requiied in an audit, and cons8qUonUy no oplnlon Is given as to whglhér thè 8Ecounls present a'twe and lairf vlew and the repart 1$ Ilmitsd to thos& matters set out in the statement below. liidependent In conne¢tion wth my Èxamination, no malerial matters have come to my examlnee$ Statement attention (other than that disGltssed below I whlch gNes me Gause to belI￿e that in. 8ny material resp8Gt-. • accountlng records wer¢ not kept In a¢¢ordance with Sgclion 386 of the Companies Act 2006: or . the accounts ¢Jo not a¢¢tsrd virth sts¢h records. or . the accounts do not Comp￿ with r81evant accounting requirements undor seGtion 396 of the Companies Act 2006 other than any requi￿rnent thatthe aeLounls glve a'lrue and fairf viewwhtch is nol a mattor considered as part ot an independenl examination: or 4th8 accounts have not been prep¥ed accordance with tha Charflles SORP {FRS102). I hava como aoross no other matters In connecyon wjlh the examlnallon to whlch 9ttenllon should be drawn in thls report In ordgr to fynable a proper understAndlng of the aocounts lo ba reached. Slgned: Dato: Namg: KogDtr ￿Mir Relevant profes$lonal qualificatlonls) or body {If Any): fvpffj Addre88.' IANif Ilt &ANch5TE sI￿S c@G 3DJ Seclioii P19c105urp.