## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st April 2024 **To** 31st March 2025 ## Section A Reference and administration details **Charity name** The Combined Halls Of Clare **Other names charity is known by** CHOC **Registered charity number (if any)** 280136 **Charity's principal address** The Old School Community Centre Callis Street Clare, Sudbury, Suffolk. **Postcode CO10 8PX** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Olive Smith|Chair until 09/09/24|Until 09/09/2024|| ||Ron Garden|||| ||Roger Gee|||| ||Stephen Kimminau|||| ||Alan Mayle|Vice-chair||| ||Robin Stone|Chair from 14/10/24||| ||Sandra Salter|||| ||Paul Davis|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Charity Commission Scheme - (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Elected at AGM, appointed by Clare Town Council or co-opted by existing (eg. appointed by, elected by) Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The provision and maintenance of 2 Community Halls for the use of the inhabitants of Clare and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. March **2012** **TAR** 2 Maintain the fabric of Clare Town Hall and Clare Old School Community Centre. Maintain facilities of both buildings to a standard expected by hirers. Administer bookings for both buildings and fix and collect hire charges. Seek to improve facilities. Fund raise where possible. **Summary of the main activities undertaken for the** Seek grant aid for improvement projects. **public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Clare Town Hall Maintained building and facilities in good repair with use of volunteer services where possible. Replacement of the blackout curtains towards the rear of the Town Hall stage. Old School Community Centre Maintained building and facilities in good repair with use of volunteer services where possible. March **2012** **TAR** 4 ## **Section E Financial review** A small reserve is held to fund any large emergency repairs. **Brief statement of the** Reserve fund will not exceed £15,000. **charity’s policy on reserves** 2024/25 end of year reserve was £13446.95. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Paul Heath **Full name(s)** Robin Stone **Position (eg Secretary, Chair,** Chair Administrator **etc) Date** 31st January 2026 March **2012** **TAR** 5 ## **THE COMBINED HALLS OF CLARE** |**THE COMBINED HALLS OF CLARE**|**THE COMBINED HALLS OF CLARE**|**THE COMBINED HALLS OF CLARE**|||| |---|---|---|---|---|---| |**Income/Expenditure for April 2024 to March 2025**|||||| |**Income**
Hire Fees
Fundraising
Grants
Donations
Interest|35,327.80
517.05
16,552.61
180.85||**Expenditure**
Staff
Gas
Electricity
Water
Waste
Licences
New Equipment & Improvements
Repairs & Maintenance
Supplies
Telephone
Stationary
Fundraising Expenses
Sundries
Refunds|10,566.57
8,365.00
4,380.92
2,227.23
891.28
1,409.89
1,193.10
6,655.63
998.92
242.58
24.75
13.65|| ||**52,578.31**|||**36,969.52**|| ## Excess of Income over Expenditure = ## **15608.79** |Excess of Income over Expenditure =
**15608.79**|| |---|---| |**Bank Accounts Summary for year 2024-2025**|Total Balance| |1st April 2024
31st March 2025
Difference overyear|13830.38
29439.17| ||15608.79| Kevin Price Bermuda House Bridewell Street Clare Suttolk C0108QD The Chair Combined Halls of Clare 25 March 2026 Ae Combined Halls of Clare- Accounts Year April 20241March 2025 I was pleased to be asked by Paul Heath to act as Independent Examiner and to check the accountsforthe above year. I have nowcompleted the check. I have checked all non-direct debivstanding ordertransactions over £500 and 8 10% sample of all other transactions to confirm the accuracy of accounting records against the bank statements. l also check that valid invoiceslreceipts were held for all debit transactions sampled. I further have checke(J the bank balances against the accounting records and the arithrnetic accuracy ofthe accounts in general. includingthe statement of income and expenditure for the year. Havingcompleted these checks l am pleased to confirm that. to the best of my knowledge, the accounts give a true reflection of the full period in question. Many thanks to Paul for his help and cooperation in provi¢Jing all records an(J answers to any questions I had. Yours faithfully Kevin Price