## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st April 2023 **To** 31st March 2024 ## Section A Reference and administration details **Charity name** The Combined Halls Of Clare **Other names charity is known by** CHOC **Registered charity number (if any)** 280136 **Charity's principal address** The Old School Community Centre Callis Street Clare, Sudbury, Suffolk. **Postcode CO10 8PX** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Olive Smith|Chairman||| ||Ron Garden|||| ||Roger Gee|||| ||Stephen Kimminau|||| ||Alan Mayle|||| ||Robin Stone|||| ||Sandra Salter|||| ||Paul Davis||From 11/09/2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Charity Commission Scheme - (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Elected at AGM, appointed by Clare Town Council or co-opted by existing (eg. appointed by, elected by) Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The provision and maintenance of 2 Community Halls for the use of the inhabitants of Clare and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. **TAR** March **2012** 2 Maintain the fabric of Clare Town Hall and Clare Old School Community Centre. Maintain facilities of both buildings to a standard expected by hirers. Administer bookings for both buildings and fix and collect hire charges. Seek to improve facilities. Fund raise where possible. **Summary of the main activities undertaken for the** Seek grant aid for improvement projects. **public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Clare Town Hall Maintained building and facilities in good repair with use of volunteer services where possible. Improved Security. Old School Community Centre Maintained building and facilities in good repair with use of volunteer services where possible. **TAR** March **2012** 4 ## **Section E Financial review** A small reserve is held to fund any large emergency repairs. **Brief statement of the** Reserve fund will not exceed £15,000. **charity’s policy on reserves** 2023/22 end of year reserve was £6316.02. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Paul Heath **Full name(s)** Robin Stone **Position (eg Secretary, Chair,** Chair Administrator **etc) Date** 31st January 2025 **TAR** March **2012** 5 ## **THE COMBINED HALLS OF CLARE** |**THE COMBINED HALLS OF CLARE**|**THE COMBINED HALLS OF CLARE**|**THE COMBINED HALLS OF CLARE**|||| |---|---|---|---|---|---| |**Income/Expenditure for April 2023 to March 2024**|||||| |**Income**
Hire Fees
Fundraising
Grants
Donations
Interest|31,903.60
614.54
900.00
4,515.25
120.70||**Expenditure**
Staff
Gas
Electricity
Water
Waste
Licences
New Equipment & Improvements
Repairs & Maintenance
Supplies
Telephone
Stationary
Fundraising Expenses
Sundries
Refunds|16,788.00
8,220.00
4,091.34
1,448.00
868.40
1,400.12
501.07
5,627.53
853.11
2,341.74
57.38|| ||**38,054.09**|||**42,196.69**|| ## Excess of Income over Expenditure = ||| |---|---| |Excess of Income over Expenditure =
**-4142.60**|| |**Bank Accounts Summary for year 2023 - 2024**|Total Balance| |1st April 2023
31st March 2024
Difference overyear|17972.98
13830.38| ||-4142.60| Kevin Price Bermuda House Bridewell Street Clare Suffolk C010 8QD The Chair Combined Halls of Clare 29 April2025 Re Combined Halls of Clare-Accounts YearApril 20231March 2024 I was pleased to be asked byPaulHeath to act as Independent Examinerand to check the accounts for the aboveyear. I have now completed the check. I have checked 81lnon-directdebiUstanding ordertransactions over£500 and a 10% sampleof allothertransactions to confimi the accuracyofaccounting records against the bank statements. l also check that valid invoiceslreceipts V￿re held for all debit transactions sampled. I have also checked a sampleof 10% of incomingtransactions on thestatements againsttheaccounting records. I further have checked thebank balances againsttheaccounting records and the arithmetic accuracy oftheaccounts ingeneraL includingthestatement of incomeand expenditure forthe year. Having completed these checks l am pleased to confiTm that, to the best of my knowledge. the accounts give a true ieflection of the full period in question. Manythanks to Paulforhis help and cooperation in providingaurecords and ansv•Ers to anyquestions I had. Yours faithfully Kevin Price