## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st April 2021 **To** 31st March 2022 ## Section A Reference and administration details **Charity name** The Combined Halls Of Clare **Other names charity is known by** CHOC **Registered charity number (if any)** 280136 **Charity's principal address** The Old School Community Centre Callis Street Clare, Sudbury, Suffolk. **Postcode CO10 8PX** ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Olive Smith|Chairman||| |||Ron Garden|||| |||Jan Garden|||| |||Roger Gee|||| |||Stephen Kimminau|||| |||Alan Mayle|||| |||Robin Stone|||| |||Loveday Perceval-
Maxwell||1/04/21 to 13/10/21|| |||Sandra Salter||13/10/21 to 31/03/22|| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Charity Commission Scheme (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Elected at AGM, appointed by Clare Town Council or co-opted by existing (eg. appointed by, elected by) Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The provision and maintenance of 2 Community Halls for the use of the inhabitants of Clare and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. **TAR** March **2012** 2 Maintain the fabric of Clare Town Hall and Clare Old School Community Centre. Maintain facilities of both buildings to a standard expected by hirers. Administer bookings for both buildings and fix and collect hire charges. Seek to improve facilities. Fund raise where possible. **Summary of the main activities undertaken for the** Seek grant aid for improvement projects. **public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main** Clare Town Hall **achievements of the charity during the year** Maintained building and facilities in good repair. Old School Community Centre Maintained building and facilities in good repair. **TAR** March **2012** 4 ## **Section E Financial review** A small reserve is held to fund any large emergency repairs. **Brief statement of the** Reserve fund will not exceed £15,000. **charity’s policy on reserves** 2021/22 end of year reserve was £10,617.53. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Paul Heath **Full name(s)** Olive Smith **Position (eg Secretary, Chair,** Chairman Administrator **etc) Date** 31st January 2023 **TAR** March **2012** 5 ## **THE COMBINED HALLS OF CLARE** |**Management Account Summary for April 2021 to March 2022**|**Management Account Summary for April 2021 to March 2022**|**Management Account Summary for April 2021 to March 2022**|**Management Account Summary for April 2021 to March 2022**|**Management Account Summary for April 2021 to March 2022**|**Management Account Summary for April 2021 to March 2022**| |---|---|---|---|---|---| |**Income**
Hire Fees
Fundraising
Grants
Donations
Transfers|25,013.50
610.00
24,835.52||**Expenditure**
Staff
Gas
Electricity
Water
Waste
Licences
New Equipment & Improvements
Repairs & Maintenance
Supplies
Telephone
Stationary
Fundraising Expenses
Sundries
Transfers & Refunds|13,705.11
3,984.00
3,294.49
560.00
482.56
264.00
818.78
3,271.63
565.67
2,445.21
82.17
28.65
610.00|| ||**50,459.02**|||**30,112.27**|| Excess of Income over Expenditure = **20346.75** ## **THE COMBINED HALLS OF CLARE** |**Fundraising Account Summary For 1st April 2021 to 31st March 2022**|**Fundraising Account Summary For 1st April 2021 to 31st March 2022**|**Fundraising Account Summary For 1st April 2021 to 31st March 2022**|**Fundraising Account Summary For 1st April 2021 to 31st March 2022**|**Fundraising Account Summary For 1st April 2021 to 31st March 2022**| |---|---|---|---|---| |**Income**
Quiz
Interest|610.00
0.12||**Expenditure**|| ||**610.12**|||**0.00**| Excess of Income over Expenditure = **610.12** |**Bank Accounts Summary for year**
**2021 - 2022**
1st April 2021
31st March 2022
Difference overyear|Management Account|Fund Raising
Account|Reserve
Account|Total| |---|---|---|---|---| ||43027.95
63374.70
20346.75|802.23
1412.35
610.12|10616.47
10617.53
1.06|54446.65
75404.58| |||||20957.93| Patricia Jane Harland 15 Garden Fields Troston Bury St Edmunds Suffolk IP31 IHA Telephone: 01359 268144 Mob:07957611576 E-mail: pihartand54@gmail.com The Chai Combined Halls of Clare Clare Suffolk 15 April 2023 Dear Chair I was pleased to be asked by Mr Paul Heath to act as Independent Examiner and to check the CHOC'S accounts for the period 1 April 2021 to 31 March 2022; 1 can confirm that I have now completed the task. I have cross-checked all entries in the Income and Expenditure accounts with the corresponding bank statements. invoices and receipts, and have checked all arithmetic procedures and calculations. l am happy to report that l am able to veiify that, to the best of my knowledge, the accounts inspected give a true representation of the stste of CHOC'S financial situation for the full period ending 31 March 2022. Yours sincerely 'Pue plaf{￿- Jane Harfand