## **Charity Registration No. 280076** **IGHTHAM PARENT SCHOOL ASSOCIATION TRUSTEES’ REPORT AND UNAUDITED ACOUNTS FOR THE YEAR ENDED 31 AUGUST 2022** ## **IGHTHAM PARENT SCHOOL ASSOCIATION TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS YEAR ENDED 31 AUGUST 2022** |**CONTENTS**
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**PAGE**| |---|---| |LEGAL AND ADMINISTRATIVE INFORMATION|2| |TURSTEES’ REPORT|3-4| |INDEPENDENT EXAMINER’S REPORT|5| |STATEMENT OF FINANCIAL ACTIVITIES|6| |STATEMENT OF ASSETS AND LIABILITIES|7| |NOTES TO THE ACCOUNTS|8-9| 1 ## **IGHTHAM PARENT SCHOOL ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 AUGUST 2022** ## **TRUSTEES** Joanna Crisp (Incoming Chair September 2022) Melissa Treacy (Outgoing Chair Resigned September 2022) Paul Lumley (Secretary) Natalie Adams (Treasurer) Ruth Johnson Dan Salt Bradley Watson Lisa Pearson Toni Gibbions (Appointed November 2021 - Resigned April 2023) Joye Martyn (Appointed November 2021) Elizabeth Blightman (Appointment September 2022) Lynnette Bovenzi (Appointment November 2022) Rachel Meredith (Appointment 3 November 2022 Russell Williams (Resigned 31 December 2022) Amy Woollgar (Resigned 31 November 2021) Julia Weller (Outgoing Vice Chair Resigned Sept 2022) David Thomas (Resigned 31 August 2022) ## **PRINCIPAL ADDRESS** Ightham County Primary School Oldbury Lane Ightham Sevenoaks Kent TN15 9DD ## **CHARITY NUMBER** Registration number 280076 ## **INDEPENDENT EXAMINER** Mr Mark Weller BSc (Hons) FCA AMCT The Pump House Coach Road Ivy Hatch Sevenoaks TN15 0PE 2 **IGHTHAM PARENT SCHOOL ASSOCIATION TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2022** The Trustees present their report and accounts for the year ended 31 August 2022. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Charities Act 2011 and the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2005. ## **Structure, governance and management** The charity was established by a charitable trust deed on 16 May 1980. The charity’s governing document was adopted on 29 March 1980 and was amended on the 9 October 2008. The current trustees who served during the year were: Melissa Treacy (Outgoing Chair) Joanna Crisp (Incoming Chair) Julia Weller (Vice Chair) Natalie Adams (Treasurer) Paul Lumley (Secretary) Ruth Johnson Dan Salt Paul Lumley Bradley Watson Lisa Pearson Toni Gibbions Paula Freeman and David Sherhod also attend the Trustee meetings, in their capacity as Chair of Governors and Head Teacher, respectively. The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Objectives and activities** The Charity’s objectives are to advance the education of pupils of Ightham Primary School and assist the provision of facilities for education at the school not normally provided by the Local Education Authority. The Policies adopted in furtherance of the objects are the running of social and other fundraising events throughout the school year and the agreement of the committee of expenditure requested by the school and there have been no change in these during the year. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake. During the year the major fundraising activities were: Ightham Games £2.0k Coxcombe Fair £3.7k Break the rules day £0.9k 3 **IGHTHAM PARENT SCHOOL ASSOCIATION TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022** Fundraising continued to be impacted by COVID19 for small durations of the year, however as restrictions eased we were able to hold some major events including the Ightham Games Faire, and support the community event Coxcombe Faire. Break the rules days, Travelling Santa’s Sleigh, Easter & Christmas events continuing to be popular. The total contribution from events were £12.2k up from £5.9k in the prior year. The increase in fundraising allowed for increase in donations after very cautious spending during Covid, the accounts showing a small profit of 0.4K. The committee is dedicated to maintaining these fundraising targets going forward. ## **Achievements and performance** The main donations to the school during the year consisted of: |Classroom Equipment|£4.2k| |---|---| |New Computers|£2.1k| |New Books KS1|£2.0k| Other donations totalled £3.8k ## **Financial review** The net income for the year of £22.8k included £10.6k received from donations, with the remaining £12.8k being generated from events. The net profit for the year was £0.4k after making a specific donations of £12.1k towards classroom equipment and £10k of donations direct to the school. The net funds carried forward for future projects at 31 August 2022 are £9.6k. The IPSA set a lower fund raising objective of £5k-10k due to the continued impact of COVID-19 on fund raising events for 2021/2022 and successfully raised £12.2k of funds from events. For 2022/2023, the IPSA has set an objective of raising funds of circa £10k-12k from events next year. It is the policy of the charity that unrestricted funds, which have not been designated for a specific use, should be maintained at a level equivalent to between three to six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, the charity will be able to continue the current activities while consideration is given to the ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. On behalf of the board of trustees **Joanna Crisp (Chair)** Trustees Dated: 28 June 2023 4 ## **IGHTHAM PARENT SCHOOL ASSOCIATION INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF IGHTHAM PARENT SCHOOL ASSOCIATION** I report on the accounts of the Trust for the year ended 31 August 2022, which are set out on pages 6 to 10. ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. An examination includes a review of the accounting records kept by the Trust and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached ## **Mark Weller BSc (Hons) FCA AMCT** The Pump House, Coach Road, Ivy Hatch, Sevenoaks TN15 0PE Dated 18 June 2023 5 ## **IGHTHAM PARENT SCHOOL ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2022** |**Note**
**Incoming resources from generated funds**
Donations
**2**
Investment income
**3**
Total incoming resources from charitable activities
**4**
**Total incoming resources**
**Resources expended**
**5**
Expenses for events
**Total costs of generating funds**
**Charitable activities**
Donations
Governance costs
**Total resources expended**
**Net income/(expense) for the year / Net movement in**
**funds**
Fund balances at 1 September 2021
**Fund balances at 31 August 2022**|**Year ended**
**31 August**
**2022**
**£**
**10,565**
**1**
**10,566**
**19,018**
**29,584**
**(6,804)**
**(6,804)**
**(22,172)**
**(224)**
**(22,396)**
**384**
**9,237**
**9,621**|Year ended
31 August
2021
£
10,000
0| |---|---|---| |||10,000
8,147| |||18,147
(2,202)| |||(2,202)
(15,710)
(349)| |||(16,059)| |||(114)
9,351| |||9,237| 6 ## **IGHTHAM PARENT SCHOOL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 AUGUST 2022** _Charity Registration number: 280076_ |**Note**
**CURRENT ASSETS**
Stock
Debtors
**8**
Cash in bank and in hand
**CREDITORS**
Amounts falling due within
one year
**9**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**Income funds**
Designated unrestricted
funds
General unrestricted funds
**TOTAL FUNDS**||**Year ended 31 August**
**2022**
**£**
**£**
**82**
**-**
**9,813**
**9,895**
**274**
**9,621**
**9,621**
**-**
**9,621**
**9,621**|Year ended 31 August
2021
£
£
-
-
9,237
9,237
-
9,237
9,237
-
9,237
9,237|Year ended 31 August
2021
£
£
-
-
9,237
9,237
-
9,237
9,237
-
9,237
9,237| |---|---|---|---|---| |||**9,895**
**274**|9,237
-|| |||||| |||||9,237| |||||-
9,237| |||||9,237| The accounts were approved by the Trustees and authorised for issue on 28 June 2023. ## **Joanna Crisp (Chair) Trustee** 7 ## **IGHTHAM PARENT SCHOOL ASSOCIATION NOTES TO THE UNAUDITED ACCOUNTS YEAR ENDED 31 AUGUST 2022** ## **1 ACCOUNTING POLICIES** ## **1.1 Basis of preparation** The accounts have been prepared on a receipts and payments basis as permitted under section 133 of the Charities Act 2011. The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued October 2019 and the 2011 Act. ## **1.2 Incoming resources** Income is accounted for as and when received. The accruals basis is applied to all expenditure. ## **1.3 Stock** Stock is valued at the lower of cost or net realisable value. ## **2 DONATIONS** |Donations and gifts
**3**
**INVESTMENT INCOME**
Interest income
**4**
**INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
Income from events|**2022**
2021
**£**
£
**10,566**
10,000
**2022**
2021
**£**
£
**1**
0
**2022**
2021
**£**
£
**19,018**
8,147| |---|---| 8 ## **IGHTHAM PARENT SCHOOL ASSOCIATION NOTES TO THE UNAUDITED ACCOUNTS (CONTINUED) YEAR ENDED 31 AUGUST 2021** ## **5 TOTAL RESOURCES EXPENDED** |**Costs of generating funds**
Expenses for events
**Total**
**Charitable activities**
Donations
Activities undertaken directly
Governance costs|**2022**
**£**
**6,804**
**6,804**
**22,172**
**224**
**22,396**|2021
£
2,202| |---|---|---| |||2,202
15,710
349| |||16,059| ## **6 TRUSTEES** None of the trustees (or any persons connected with them) received any remuneration during the year. No persons connected received any money in respect of reimbursed expenses during this year or the last. ## **7 EMPLOYEES** There were no employees during the year. ## **8 DEBTORS** |**8**
**DEBTORS**||| |---|---|---| |Other debtors
**9**
**CREDITORS: amounts falling due within one year**
Other creditors||**2022**
2021
**£**
£
**-**
-
**2022**
2021
**£**
£
**274**
-| |||| 9